This one was suggested by a regular reader of this blog in a comment, and I promise to write about it quite a long time ago.
This is a very specific situation where the style guide for your organisation or publisher demands that you have Figure and Table captions set out over two lines, but you want the Table of Figures to have one line including both Figure label and caption, so it looks something like this:
How not to create a two-line figure caption
The natural inclination is to use the Return key to split the Figure label and caption, either by entering it all in one line in Insert Caption then splitting it up or using Insert Caption to add the title, hitting Enter then adding the caption. However, when you create your Table of Figures, it either won’t pick up the second line at all or will create two entries in the Table of Figures:
How to create a two-line figure caption so the Table of Figures only has one line per figure
This is how you do it correctly. The key is to use the soft line return (Shift+Enter) rather than a hard, paragraph return (Enter).
Place the cursor where you want to insert your caption and go to the References tab, Insert Caption:
Make sure the figure label reads as you want it to (adjust the label to Table, etc.) and then hit OK
Place the cursor at the end of the figure label and hit Shift+Enter to start a new line:
Type in your caption:
Type the whole caption into the Insert Caption box and press OK:
Place the cursor at the start of the caption and press Shift+Enter to move it down to the next line:
Now create your Table of Figures using References, Insert Table of Figures and you should have one entry per Figure:
This article has taught you how to create two-line figure captions which show on one line in your Table of Figures.
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