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Author Archives: Liz Dexter

About Liz Dexter

Writer, proofreader, editor, transcriber. Also runner, gym-goer and BookCrosser! My married name is Liz Dexter but my maiden name and the name on my books is Liz Broomfield.

How do I view my Navigation pane in Word? How do I see the headings in a list?

If you have set Headings Styles in your Word document, you can view the headings in your document using the Navigation pane. This article tells you how.

Why do I need to look at the Navigation pane?

If you have a long document with lots of headings, it’s really useful to get a view, a bit like a Contents page, showing all your headings and sub-headings.

The Navigation pane also gives you a handy way to move sections of your document around without too much copy-pasting and scrolling. Watch out for instructions on that, coming soon!

Note that this only works if you have applied headings styles to your document, i.e. marked your headings as Heading 1, Heading 2, etc. (see information on how to do this here). If you haven’t applied headings styles, Word can’t know what’s a heading and what’s normal text, so won’t be able to display your headings in the Navigation pane.

How do I access the Navigation pane?

Initially, your document will look like this: just the text on a page:

There are two ways to access the Navigation pane:

1. Press the Control and F keys at the same time.

2. Go to the View tab and tick the box next to Navigation Pane Show

In both cases, if you have headings set up in your document, you will now see the Navigation pane on the left-hand side of your screen:

You can see here that you have the top-level headings and sub-headings showing in your Navigation pane.

Make sure you are in headings view by checking the tabs at the top. You should be on the left-hand one:

How do I use the Navigation pane?

You can click on any heading in the Navigation pane to move directly to that heading in the document. For example, clicking on the “All about Twitter” heading in my Navigation pane will take me to that heading:

You can also use the Navigation pane to move chunks of text around, but I’ll talk about that in another article.

How do I close the Navigation pane?

You can close the Navigation pane using the x in the top right corner of the pane, or by unticking Navigation pane show.


This article has explained what the Navigation pane is, why you might find it useful and how to use it to view your document headings.

I hope you’ve found this article useful. Do please add a comment or use the sharing buttons below if you have found it useful or interesting. Thank you!

Other useful articles on this blog

Applying Heading Styles

 
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Posted by on January 17, 2018 in Word, Writing

 

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What should I write in my first blog post?

What should I write in my first blog post?

Over the years on this blog I’ve shared all sorts of advice about how to set up your blog, the advantages of blogging, top tips for newbies at blogging, etc. But a client asked me a very good question recently: “What should I write my first blog post about?”

Now, it’s very tempting to write your first blog post about yourself, introducing yourself and your expertise. You want your readers to trust you, right?

Well, I think more than that, you want your blog posts to help you to be FOUND.

My first blog post on this blog was this one: Introduction (on 14 October 2009). How many hits has that had? Not many. In fact, I didn’t have many hits at all those first few years – because I was just talking about myself and what I did, yes, sharing loads of keywords, but not really talking about what I could do to help people.

On 6 November 2011, I had a terrible problem with a Word document. It was sent to me by someone else and all the comment balloons were teeny-tiny and unreadable. I found out what to do to sort it out and thought, “Hm, I’d better make a note of what I did”. So I created a new blog post, called it What to do if your comment boxes go tiny in Word, and at that point, I just wrote a list of the steps I’d taken. None of the fancy screen shots that festoon this and other posts nowadays.

But what happened? People had always been searching that question, and now they started to find my blog. People STILL find that article and find it helpful today! Just today, at the time of typing this, 41 of the views of my blog  have been of that post. Over 23,000 views in the last 365 days. It’s consistently in the top 10 of viewed posts. Still.

So if you want to start blogging for your business, your recipes, your book reviews, I recommend that you start your blog with an informative, useful post that will help people (buy a greenhouse / cook a nice meal / find a new book to read).

Where should all the stuff saying how trustworthy, knowledgeable and generally amazing you are go? In your About Me page. If someone finds something useful on your blog, they might well click on that, have a look and even get in touch to order services or products from you.


In this article I’ve shared my ideas and experience around what to write in your first blog post. If you’ve found this useful, please share using the buttons below, or leave me a comment!

Other useful articles on this blog

Top tips for newbie bloggers

10 reasons to start a blog

10 reasons NOT to write a blog

Top 10 blogging sins

Scheduling blog posts and keeping going

Five ways to drive and increase engagement with your blog

How to keep people engaged with your blog

 

 
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Posted by on January 10, 2018 in Blogging, Business

 

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Small business chat update – Tammy Ditmore

Small business chat update – Tammy Ditmore

Welcome back to Small Business Chat Saturday! I’ve had a bit of a hiatus over the Festive Period here in the UK, as my site visits go down and it doesn’t seem fair to give an interviewee less exposure just because they’ve come to the top of the list at a time when everyone else is busy! So we’re back today with Tammy Ditmore, who has an editing business with an inspired name – eDITMORE Editorial Services! We first met Tammy in June 2012, and had update chats in June 2013, August 2014, September 2015 and most recently, November 2016. Of course I take a special interest in other editors’ lives and work, and I was interested to see how things panned out this year, as Tammy’s resolution last time we spoke was this: I really hesitate to answer this question. I am once again reconsidering what kinds of clients I really want to work with and how to attract those clients. So let’s just say that I hope I will continue to be busy and continue to have opportunities to do work that I enjoy.” Read on to find out how she’s been getting on.

Hello again, Tammy, and a wave from over the ocean! Are you where you thought you’d be when you looked forward a year ago?

Hello! Not exactly. I have had fewer clients this year than in years past, and my calendar for the coming months is uncomfortably light at the moment [as of late November].

What has changed and what has stayed the same?

I’ve still got many of my long-time clients, but I have had fewer big projects this year. Part of that has been my own making; I scheduled more vacation breaks this year than I normally do because I had some opportunities to travel that I simply couldn’t turn down. But I also had to take off time unexpectedly to help my mother, who lives in another state. I had to turn away some potential clients for a while, and I wound up giving discounts to some other clients because I was not able to finish their work as quickly as I had expected. Now that I’m home and in a more stable place, I’ve had fewer projects for the past month or so than I typically do.

What have you learned? What do you wish you’d known a year ago?

That I can’t always meet my promised turnaround times. Sometimes things come up that take precedence over work, and if I don’t leave myself some margins, I’m going to let someone down. I think I’m also learning that my “passive” marketing activities over the past few years apparently were working better than I thought. I spent less time this year updating my blog, being active in editorial discussion groups, going to conferences, teaching online courses, etc., and I’ve had fewer clients this year too. I have had few true dry spells in the past seven years, but I seem to be in one right now, and I have to believe it’s because I let those things slide too much.

Any more hints and tips for people?

Don’t forget to keep marketing your business!

And … where do you see yourself and your business in a(nother) year’s time?

If things stay slow in the new year, I will be making some concentrated efforts to contact past clients, and some new publishers, businesses, etc. I’m not panicking (yet) because I have some good ideas about which bushes to start shaking. In fact, I’m not too sad about having a little extra time to catch my breath during the holiday season–I just don’t want this slower work pace to last for too long!

I know myself how tricky unexpected events can be for the freelancer. I had an operation this last year, the worst of it being when it got postponed at fairly short notice after I’d told my regular clients when I wouldn’t be available. Right in the middle of all that, I gained two wonderful new prospective clients who I didn’t want to lose – I just had to be honest about things and give people longer deadlines than usual – and that was much easier for me because I did have some time to plan things out a little bit. That marketing that goes on in the background is important, and so is the community of editors – of course I offered to add Tammy to my list of recommended editors on my Links page on this site when I heard she was in a low patch, and hopefully that will send some enquiries her way. I love the way our community looks out for each other and I hope things will be more predictable for both of us over the coming year.

 

 

Tammy’s website is at www.editmore.com and you can of course contact her by email. She’s based in California.

If you’ve enjoyed this interview, please see more small business chat, the index to all the interviewees, and information on how you can have your business featured (I have a full roster of interviewees now so am only taking on a very few new ones). If you’re considering setting up a new business or have recently done so, why not take a look at my books, all available now, in print and e-book formats, from a variety of sources. 

 
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Posted by on January 6, 2018 in Business, Small Business Chat

 

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Decor or decoration?

Well, it’s almost time to take our Christmas decorations down, for those who have them (and no, I’m not going to get into the argument about whether Twelfth Night is the 5th or 6th of January …) so I thought I’d do a seasonal post, talking about decor or decoration. And I hope you all had a good break, whatever and whenever you celebrate, and wish all my readers a Happy New Year as this blog goes into its seventh year …

A decoration is an ornament or less frequently an award or medal. Decoration is the act of decorating something (making it look nicer by adding or changing items such as wallpaper, paint, etc),

Decor is all of the decoration and furniture in a room, the whole thing. So decor is the larger category, into which decoration falls. Your Christmas tree, if you had one, as well as its decorations and any decorations hanging from the chandeliers and door frames, will all form part of the general decor of your house and rooms.

You can find more troublesome pairs here, and here’s the index to them all!

 
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Posted by on January 4, 2018 in Errors, Language use

 

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Small business chat update – Liz Dexter

Small business chat update – Liz Dexter

It’s that time of the year when I review my own business. Although it looks like I did it in January this year, so it’s not a full year away – oops. But this is the quietest weekend of the year on the blog so it seems unfair to feature anyone else!  I added myself into the interview series back in December 2011, then  December 2012, December 2013, December 2014, January 2016.and January 2017.  Last year, these were my plans for the year: “I will still be running, I will have done the Birmingham Marathon and I will have supported running club mates through the training, too. I will have volunteered at parkrun or junior parkrun 100 times (you don’t get a special t-shirt for that but it’s so cool to say you’ve done it. I will have finished my self-mentoring guide to editing careers and also a transcription version. I will have continued to maintain a good work-life balance and have most weekends fully off. I will continue to work as transcriber to the ghostwriter stars and will see lots of my books on the shelves but often not be able to point them out as I’m not allowed to talk about them! I will have written up my research such that I can provide a copy to people who want it at the Iris Murdoch conference in September.” Did I achieve them all? Read on to find out …

Are you where you thought you’d be when you looked forward a year ago?

I will still be running, I will have done the Birmingham Marathon and I will have supported running club mates through the training, too. – Yes, done! I did the Birmingham Marathon and wrote a report about it on my personal blog (read it here).

I will have volunteered at parkrun or junior parkrun 100 times (you don’t get a special t-shirt for that but it’s so cool to say you’ve done it). Yes – I did this on 16 September and had a bit of a celebration.

I will have finished my self-mentoring guide to editing careers and also a transcription version. No – not yet done! Carried over to next year …

I will have continued to maintain a good work-life balance and have most weekends fully off. Yes – I did a bit less work this year and fitted it into the weeks. I had more evenings and weekends free. I did earn a bit less, but not too much. I felt better for it.

I will continue to work as transcriber to the ghostwriter stars and will see lots of my books on the shelves but often not be able to point them out as I’m not allowed to talk about them! – Yes – I saw 4 books I’d worked on in Foyles the other day!

I will have written up my research such that I can provide a copy to people who want it at the Iris Murdoch conference in September. – Yes, I got it all written up and attended the conference where I sold out of copies (read my report of the conference and see photos of me with my book here).

What has changed and what has stayed the same?

Not much has changed in my work life. I have a few more regular clients and a new one or two. I lost one magazine editing job when the agency I work for lost the contract, and also one big transcription job I used to enjoy doing, but gained a new academic transcription client and am just starting my 3rd project with her, worked with a dream client I would never have dreamed of working with, and gained a new magazine to work on.

In my personal life, I’ve taken a course in being a Level 1 Endurance official (which covers cross-country and road races) and am looking forward to getting my practical sessions in through the year so I can qualify. .

I’ve finished my research on Iris Murdoch after SEVEN YEARS and have filled the gap by starting a readalong of all 26 of her novels (read about it here). I am not doing any more academic work!

What have you learned? What do you wish you’d known a year ago?

Things have stayed fairly solid. I wish I’d known at the beginning of the year exactly when a surgical procedure I was going to have was going to happen, so I could have planned better, but I did what I could and my clients were very understanding. I wish I’d known how recovery from that would have gone, too, but it’s all good!

Any more hints and tips for people?

Look after your mental and physical health as well as your work life. Cherish the people you care about and spend time with them. Be open to new friendships, whatever your age and life stage. Be honest and open with your clients and they will trust you and be flexible.

And … where do you see yourself and your business in a(nother) year’s time?

I will still be running, I will have done the Manchester Marathon in April and will continue to support runners. By the end of the year, I will have qualified as a Level 1 Endurance Official.

I will have finished my self-mentoring guide to editing careers and also a transcription version.

I will have continued to maintain a good work-life balance and have most weekends fully off.

You can find me here, of course, and also on my books website and my book reviews one for more personal stuff. Happy New Year!

If you’ve enjoyed this interview, please see more small business chat, the index to all the interviewees, and information on how you can have your business featured. If you’re considering setting up a new business or have recently done so, why not take a look at my books, all available now, in print and e-book formats, from a variety of sources. 

 
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Posted by on December 23, 2017 in Business, Small Business Chat

 

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How do I combine Word documents without losing the formatting?

I’ve written about how to combine Word documents in this article. But what if combining documents loses the formatting?

I had a question in a comment from someone who had used my method to combine several chapters of a textbook. But the formatting all got lost. What should she do?

How to combine Word documents and not lose the format

Before you combine the documents into one big document, add a Section Break at the end of each document you want to combine.

I’ve covered this in more detail in this article, but here’s a summary with a screenshot from Word 2013.

  • Go to the Page Layout tab
  • Find the Breaks section and drop it down using the little arrow
  • Select Section Break – Next page

Once you’ve done this to all your documents, combine them. You might find you have some extra blank pages at the end of sections: turn Paragraph Marks on (see this article for how to do that) so that you can see your Section Breaks. Carefully delete the blank pages but leave the section breaks there.

This should retain your individual formatting in each individual document that you’ve combined.


If you’ve found this article on how to combine Word documents without losing the formatting, useful, please comment or share using the buttons below. Happy document-combining!

Other useful articles on this website

How do I combine several Word documents?

How do I insert section breaks in Word?

Viewing paragraph marks and other mark-up

 
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Posted by on December 21, 2017 in Copyediting, Short cuts, Word, Writing

 

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Small business chat update – Jennifer Martin

Small business chat update – Jennifer Martin

It’s catch-up time from over the ocean with Jennifer Martin, from Zest Business Consulting. Jennifer started chatting with us in September 2014, and has contributed updates in October 2015 and October 2016. At that point, these were her plans: “I will definitely continue to offer leadership and employee training, speak to large groups, and travel all around the world teaching people in business how to spread more love in the world through the work they do and the companies they work for/ or own, starting with their own self-love and then taking the concept out through every interaction and each person they interact with. I’ve got a couple of ideas for websites I might explore that will help people connect more with one another so everyone can feel like a part of a community or family of like-minded people. I will launch my Enlightened Entrepreneurs Retreats and My Enlightened Leaders Club and finish my book, Loving Your Business to Wealth – An Enlightened Leader’s Guide to Spreading More Love in the World. And lastly I will have a ton of fun in everything that I do and allow everyday to be filled with gratitude.” How did she get on …

Hello again, Jennifer! So, are you where you thought you’d be when you looked forward a year ago?

Yes and no.

Intriguing! What has changed and what has stayed the same?

I have continued coaching business owners, and speaking to groups, I’ve also taught entrepreneurship and personal development classes, and have worked on my book, but most of my travel has been US-based rather than overseas.

One of the biggest changes in my life is that I went from being a single person to being in a committed relationship.  So, my priorities changed a bit. I never completed my book or launched my Enlightened Leadership programs, although I did launch two new businesses: Miracle Manifestation Groups (www.MiracleManifestationGroups.com) and Cruise to Business Success, which allows me to do what I love AND make money.

What have you learned? What do you wish you’d known a year ago?

This year I had a chance to remind myself that we all have choices and it’s okay if personal desires come before business expansion.

Any more hints and tips for people? 

Well, now I’d say, follow your heart’s desire and allow yourself the freedom to continue to evolve and allow your business to follow suit.

And … where do you see yourself and your business in a(nother) year’s time?

Well, I have to stick with staying focused on having fun. My new motto is “Who says you can’t mix business and pleasure?” so all my work is now centered around my joy factor and making a positive impact on the world. I hope to complete my book Loving Your Business to Wealth in 2018 and continue speaking, training, mentoring, and having fun traveling to interesting places. 2018 as my year of YES! I’m saying yes to any opportunities that allow my light to shine and allow me to have fun while making a great living.

All sounds good to me. I love this: “it’s okay if personal desires come before business expansion” – I have had moments where my own business has threatened to overwhelm me and I’ve always dialled it back and said no to a few more people when that’s happened, because I cherish being able to spend time with people and do my volunteering and sport as well as work. The fact that a good balance is essential comes through in so many of these interviews, doesn’t it!

Email Jennifer

And finally, Jennifer’s free guidebook

If you’ve enjoyed this interview, please see more small business chat, the index to all the interviewees, and information on how you can have your business featured (I have a full roster of interviewees now so am only taking on a very few new ones). If you’re considering setting up a new business or have recently done so, why not take a look at my books, all available now, in print and e-book formats, from a variety of sources. 

 
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Posted by on December 16, 2017 in Business, Small Business Chat

 

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