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Monthly Archives: June 2017

How do I deal with spam comments on my blog 2: How do I tell if a comment is spam?

How do I deal with spam comments on my blog 2: How do I tell if a comment is spam?

In the second in my series of articles about spam comments on blogs, I’m going to help you to learn how to decide whether a comment is spam (so should be deleted) or legitimate. I started this series by writing about what spam comments are and why you should stop them, and if you’re new to the topic, you might want to go back and look at that post first.

So, let’s have a look at some spam. I’m gong to start with the easy-to-spot ones and then move on to some more ambiguous ones.

In each example, I’ve included a screen shot of the comment, with its origin on the left, the “comment” in the middle and the title of the bog post it refers to on the right. Some details have been blurred out.

Obvious spam that has no place in your comments

This first category shouldn’t even get through to your comments to review if you’ve set up or got any sort of spam protection. There’s no way could mistake these for legitimate comments:

A sales word repeated over and over again and also a particularly common spam term:

… and one with some random information on buying sports gear on a post about small businesses.

Here’s another one which is talking about factory shops and comes from a URL about running shoes (remember how those spammers want to get the URLs  of the companies they’re working for all over the Internet? Nothing to do with Word documents!

So those are quite easy, and they’re also the ones you won’t see so often, as spam filters will catch them.

Spam comments pretending to be praise

This is a kind of post that often sneaks through. Be wary of over-the-top praise with no proper mention of what it’s praising. And look at where it comes from and the links:

So, this one is extremely vague and general – why would anyone legitimate post this? Also look at the commenter “Name” – “online shopping”. It looks like praise but that’s just to fool the spam filters (notice there is no URL placed within the comment, again to skip past the spam filter):

what about this one? How nice – they found my post on Word documents to be wonderful. But again, no detail about what they found wonderful, and look at the commenter’s “Name” on the left. Enough said.

I get this one ALL the time, mentioning they have bookmarked it. But from someone with a kind of name whose website is called that? (I’m not even typing the word here; who knows what that will attract!

This last one is a clever one but I get the “famous” comment all the time; also the not knowing how they got there. The URL was VERY dodgy on this one, too.

Note that quite often these comments have a spelling mistake or weird phrase. From having accidentally let these through in the past, I’m fairly convinced that they act as a kind of highlight to let other spammers know this particular blog is not well protected and they can get their spam onto it. It’s so easy to set up an automated search and comment!

Spam comments asking questions

This kind of comment is even more difficult to work out – because we all like to interact with our readers and answer their questions! Well, I get these sort of comments all the time, and again, check the URLs and commenter “Names” and you’ll get a good idea of what you’re looking at.

OK, this might nearly catch me out. Except no one has ever asked me legitimately how to find my email subscription or my RSS feed. If you know what those are, you will find them on the site. So this is a real red flag … but the URL should be, anyway. All sorts of people do comment, but this looks like a sales site or a lure to something worse to me:

And the classic “off topic” – this again shrieks spam to me after years of seeing them – plus it’s our spacey friend again from above!

By all means, answer legitimate, specific questions in comments – ones that relate to the post they’re commenting on, for example. But these two examples are absolute classics and should go straight into spam.

Semi-legitimate comments with a spammy purpose

This last category I usually give the benefit of the doubt and mark as Trash rather than Spam. After all, it’s common knowledge that a good way to get blog followers for our own sites is to comment on other people’s blog posts, and of course we will then include our own.

It’s worth noting here, too, that I’m all about cooperation and coopetition with colleagues in the editing, transcription and localisation business, however, I’m not particularly keen (that’s an understatement) on people commenting about how their service is cheaper and better than mine!

Thanks, but no thanks, and into the Trash it goes!

This article has given you some examples of spam, ranging from the obvious to the not-so-obvious, and has hopefully helped you to distinguish spam comments from legitimate ones (for examples of legitimate comments, just take a look at the ones on my previous article, or, in time, this one!). I hope you feel more equipped to tell if a blog comment is spam now!

I hope you’ve enjoyed this article. Do post any questions or comments below; your comments may affect the content of my next article!

Other relevant posts on this blog

How do I deal with spam comments on my blog 1: Why do people spam my blog and why should I stop them?

Reciprocity and Social Media – how to negotiate social media kindly and politely

How to maintain a good online reputation – my hints and tips

10 reasons to start a blog – why you should do it now!

10 reasons NOT to write a blog – and why you should stop and think, at least!

Top 10 blogging sins – avoid these if you can!

Scheduling blog posts and keeping going – scheduling the posts and the writing of them

How do I keep people engaged with my blog? – comments and reciprocity

 
5 Comments

Posted by on June 29, 2017 in Blogging, Business

 

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How do I make my picture appear next to my comments in Word 2013 and 2016?

Here’s a problem: when I add comments to a Word document don’t show my picture by them although I’m signed in to my Microsoft account. This article explains how to make sure that your personal picture appears in your Word Comments (in Word 2013 and going forward to 2016 and beyond, for PC). If your picture has disappeared from your Word comments, it tells you how to get it back. If you don’t want to see your picture in Word comments, it tells you how to remove it.

I always try to be responsive to my commenters (see this post on comments for why!) and so I’m writing this post as a direct consequence of a comment I received on one of my articles about comment boxes in Word.

The basic problem is this: you can have your image appear next to your comments in Word. Because Word 2013 and beyond are designed largely to be used with an active subscription account with Microsoft, it can pull details from your Microsoft account through to the software to enhance your user experience.

Why would you want your image next to your comments?

I’m going to repeat the comment here (with many thanks to commenter and correspondent Lark Lands) so you can see what the problem is and why it’s important:

I have Word 2013 and from the time I first started using it when I click on the Review tab and insert a new comment it would appear showing my name and my Microsoft “account picture” plus the typed comment. Now the account picture has disappeared and all you see is that icon of a generic person. Because I’m a medical editor who is constantly working on files with comments from many different people the photo is actually useful because at a glance I can whiz through a 40-page document, just slowing down when I see the photo in order to see if people have responded to my comments.

So this comment writer uses the picture to scan down and find their own comments.

Please remember the golden rule of Track Changes and Comments here, however: how you choose to display your Word document comments and changes has no effect on what your client sees. So you can add your picture to your own view, but don’t expect this to carry through to your client’s or collaborator’s view of the document.

Where is the picture in my comments in Word?

In Word 2013 or 2016, you might see a picture in your comments: it will appear in this position if you have it set up to show pictures:

Picture appearing in comment in Word

The arrow is pointing to the placeholder picture (if you’re not logged into your Microsoft account online) or your own picture (if you are logged in)

If you don’t have pictures enabled, your comments will look like this:

Comment in word with no picture attached

How do I add or remove my picture from Word 2013 comments?

The first thing you need to do here is to make sure that you’re logged in to your online Microsoft account. If you don’t do this, the “picture” that appears by your comment will just be a little placeholder symbol and your efforts will be wasted to an extent.

Now you need to make sure boxes are ticked (or unticked) in two places and then do one final but very important process.

1. Set up Track Changes options

First, set up your Track Changes options to show pictures.

In the Review tab, find the Track Changes area and click on the arrow in the bottom right corner:

track changes options to add pictures to comments

When you’ve clicked on the arrow, this dialogue box will appear: make sure that Pictures by Comments is either ticked or unticked, depending on whether you want to see the pictures or not:

add pictures by comments in word

Click OK and the first part of the process is done.

2. Check your Word Options are appropriate

Now you need to go into Word Options and make sure that your picture displays whether or not you are logged in to your Microsoft account (you should be logged in when you do this)

Go into Word Options using the File tab …

access word options to display picture in word comments

… and then choosing Options

access word options to display picture in word comments

The Word Options dialogue box will appear. Make sure that Always use these values regardless of sign in to Office is NOT ticked (even though this seems counter-intuitive):

access word options to display picture in word comments

Click on OK and process 2 is complete.

3. Restart your computer (do not ignore this one)

After an amount of correspondence on this topic, my original comment poster noted that they hadn’t fully restarted their computer. It’s not enough to restart Word – you need to restart Windows.

So, restart your computer and now your picture should appear or not appear as you wish.


This article has told you what to do if your picture does not appear next to your comments in Word 2013 or you want to add or remove your picture from Word comments.

Please do click the share buttons or comment if you’ve found this article interesting and/or useful.

Other relevant articles on this blog

Customising comment boxes in Word

What to do if your comment boxes go tiny in Word

What to do if your comment boxes start running from right to left

Changing the language in your comment balloons

Customising Track Changes

 
13 Comments

Posted by on June 15, 2017 in Word

 

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How do I deal with spam comments on my blog 1: Why do people spam my blog and why should I stop them?

How do I deal with spam comments on my blog 1: Why do people spam my blog and why should I stop them?

After writing about keeping people engaged with our blogs last week, I started thinking about those people we DON’T want to engage with – spammers. In the first part of this series I’ll talk about why people might spam comment on a blog and why we shouldn’t allow them to. I’ll move on to discuss how to identify a spam comment, and then how to deal with them.

What is a spam comment on a blog?

A spam comment is a comment that isn’t relevant to the blog post it’s commenting on and is placed simply to encourage people to click through to the website the spammer is promoting. At its “best”, this is used to promote a website, usually by a third party, but at worst, it could link to a dodgy site that could contain malware or viruses.

Why do people submit spam comments to blogs?

Like those spammers who send out emails to millions of people asking them for their bank account details, knowing that a very small proportion will fall for the trick, spammers (in person or using software) try to place their website URL on people’s blogs assuming that a) a certain proportion of blog owners will let these through, and b) a certain proportion of those blogs’ readers will click on the link and go through to the website they are promoting.

In addition, search engines such as Google reward a website having links on other, reputable websites, and this includes accepted comments on blog posts. This is why people like me recommend that you engage with other RELEVANT blogs to get your URL out there. However, this is not the same as spamming blogs just to get your URL mentioned on them.

There’s a sort of continuum here, going from well-meaning and unintentional to malevolent

  • Someone trying to get their own URL out there by commenting fairly randomly on other people’s blog posts. They have typically read the post and are an individual trying to apply advice but getting it a bit wrong (“I loved this piece on how to cook spaghetti. I write about car insurance, do follow me back”)
  • Someone trying to get their own URL out there by commenting on a rival’s blog post to try to attract their custom away (note: I’m big on cooperation and coopetition, not so keen on, “This post on plagiarism is great. We can write people’s essays for them at [URL]”)
  • Someone working on their client’s SEO who has promised them “x back-links on reputable websites” (This post is great I will subscribe to your blog [URL for real estate in Texas]”)
  • Someone doing the above but using software to blitz hundreds of websites with the same message
  • Someone trying to tempt readers into clicking on a link which will allow them to download malware / viruses into the reader’s computer

Why should I exclude spam comments from my blog posts?

At best, allowing spam comments on your blog posts just looks bad. If I see a blog post that has some legitimate comments and a lot of spammy stuff from companies that have nothing to do with the blog, I will think the blog owner doesn’t take much notice or their blog or curate it carefully.

At medium, you are helping companies to promote themselves and their clients by using your blog inappropriately, so encouraging not-ideal business practices. Yes, this will happen anyway, but why should we help them?

At worst, you could be exposing your blog readers to malevolent and dangerous websites: by allowing a comment to go live, you’re condoning its existence in the eyes of some of your readers, so they may feel safe to click on that URL and end up viewing a porn site or finding themselves with a virus problem.

What can I do to stop spam comments on my blog?

I’m going to write about this in detail another time (and I’ll make sure to link to it here). In summary:

Be vigilant.

This means …

  • Setting up alerts so you see and check each and every comment that is posted on your blog
  • Using blogging software with good spam filters
  • Moderating all or first-by-this-person comments personally
  • Checking for and suppressing spam comments

I hope you’ve enjoyed this introductory article. Do post any questions or comments below; your comments may affect the content of my next article!

Other relevant posts on this blog

Reciprocity and Social Media – how to negotiate social media kindly and politely

How to maintain a good online reputation – my hints and tips

10 reasons to start a blog – why you should do it now!

10 reasons NOT to write a blog – and why you should stop and think, at least!

Top 10 blogging sins – avoid these if you can!

Scheduling blog posts and keeping going – scheduling the posts and the writing of them

How do I keep people engaged with my blog? – comments and reciprocity

 
30 Comments

Posted by on June 7, 2017 in Blogging, Business

 

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How do I keep people engaged with my blog?

How do I keep people engaged with my blog?

I’ve been thinking about how I engage with other people’s blogs recently, and why I stop reading them, or choose particular ones to cull when I feel like I have too much to read. Here I share a couple of top two tips for engagement – and the top reason I personally disengage from blogs.

Blogging is (usually) social

Blogging is in the main a social activity. If you don’t want people to read your words, you’re more likely to write them in a journal or in a document stored privately, aren’t you?

And you’re going to want feedback from people – your readers. You might look at your statistics and know that people are reading your words, but you also want comments, other people’s words, saying they hear you, they agree, maybe they respectfully disagree, but they’re engaging with you.

Edited to add: It’s been pointed out to me that some people do (and it’s of course completely their right to do this) use their blog as a kind of diary, a point of self-reflection, but choose to place that online rather than privately.  That’s obviously completely fair enough. But such blogs don’t tend to call for answers, ask questions, look overtly for back-up or seek to engage in the way I’m talking about. If you do seek to engage, it’s good to engage back. If you don’t choose to, that’s fine, as long as it’s an active choice and you realise that might put off some readers if you were hoping to engage them. I hope that’s clearer and more inclusive now.

Business blogging is social

I read a lot of book review blogs and a lot of editing and business blogs, too. Blogging isn’t only social for the nice person sharing review of books – it’s a way for businesses, large and small, to engage. I’m thrilled when the how-to articles on this blog get liked and commented on – often many years after I first posted them. Sometimes it’s just to say thank you, sometimes to ask a question, but I always appreciate the effort that someone’s gone to to click and type.

I also like commenting on people’s blogs if I can contribute something, whether that’s a word of appreciation, a “me, too” or an answer to a question posed in the article.

Engage with your commenters

The number one reason why I disengage from a blog (after the blogger ceasing to write it and finding offensive content) is when the blogger doesn’t respond to comments. I’m not talking not responding to a few here and there, or taking a while to respond, but when a blogger either only responds to one or two obviously favoured commenters, or just none at all. Ever.

Respond to comments with a comment

So I’d suggest that if you want to maintain engagement with your readers and stop your blog leaking readers, you should consider replying to your comments, even if only with a thank you or a few words. It makes the commenter feel read, feel appreciated, feel like they’re being talked to, and builds reciprocity and connections. Going by my sample of one, they’re more likely to stick with your blog and read it through thick and thin, engage with it and share it. And that’s what we want, isn’t it?

Consider adding a like button to your comments

I’ve previously explained how to do this for WordPress.com – you can easily add a “Like” button to your comments, so you can like someone’s comment and they can like your response. I love this – it’s a great short-cut if you don’t have time to reply to a comment right now, and for the original commenter to acknowledge that they’ve seen your reply to them.

Nobody’s perfect and nobody should feel they have to be

I’ll hold my hands up now and say that I know I have not personally responded in full to every single “Thank you, you saved my document” post on this blog. I do try to Like such comments now I have my Like buttons, and if someone asks me a question, I’ll always answer it to the best of my ability, as for clarification or say I’m going to leave it up there because I don’t know the answer but someone else might.

If you dig around on this blog, you will find comments that haven’t been answered (please don’t, though – I have admitted it!) but in the main I like and reply.

Obviously, people go away, people get ill, people have scheduled times away from their blog – and sometimes schedule posts to publish in the meantime. And you don’t always want to advertise you’re away, right? But the bloggers I love will explain this, maybe afterwards: “I’ve been away and I’ll catch up with your comments now I’m back; sorry if I miss any”. Others do talk about a gap in advance, and of course that’s all fine and understandable. No one should be chained to their blog – but if you allow comments, it’s my personal opinion that you should respond to those comments if you can.

What do you think?

If you comment on blog posts, do you expect a reply or acknowledgement? Do you reply to people’s comments on your blog? What’s the top reason you turn away from reading a blog? I’d really like to know!

Other relevant posts on this blog

Reciprocity and Social Media – how to negotiate social media kindly and politely

How to maintain a good online reputation – my hints and tips

10 reasons to start a blog – why you should do it now!

10 reasons NOT to write a blog – and why you should stop and think, at least!

Top 10 blogging sins – avoid these if you can!

Scheduling blog posts and keeping going – scheduling the posts and the writing of them

 
35 Comments

Posted by on June 1, 2017 in Blogging, Business

 

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