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Monthly Archives: May 2013

What is worth it for me?

dictionary coins watchIn Part 1 of this article I talked about how to tell if a product, service or outsourcing is worth it for your business. In Part 2, we looked at Return on Investment, and how both the investment and the return can take the form of money, time or effort spent or saved. This time, I’m going to share some examples of what investments have worked for me – and for some other people, too.

Investing in hardware and software

In terms of hardware, I’ve mainly spent money on these three:

  • New PC – definitely worth it in terms of speed and reliability. My current one doesn’t fall over if I try to look at a whole PhD thesis in one go.
  • New laptop – definitely NOT worth it. I could see myself working in cafes with a coffee … but of course the kind of work I do doesn’t do well in a noisy environment. And I can’t transcribe on a laptop keyboard and find a trackpad tricky for editing. In addition, I spent extra getting a giant laptop with a separate numeric keypad … which means it’s massive and heavy and hard to lug around.
  • External hard drive – definitely worth it. I spent under £100 and it automatically backs up all of my files every day.

My editor colleague, Laura Ripper, wishes she’d thought more about her printer:

What I wish I had spent more money on, in hindsight, is a printer that will take several sheets at a time for photocopying. I hate standing over it feeding in one sheet at a time!

I’m glad that we invested in a printer/scanner/copier as the most printing I do nowadays is contracts and other forms, which I invariably have to sign, scan and return to the client.

In terms of software, it boils down to:

  • Microsoft Office 2007 then 2010 – must-have items although I haven’t picked up Office 2013 yet as I don’t think any of my clients are using it yet and I need to put aside time to learn it. However, my clients use all sorts of ancient versions of Word, so I keep both 2007 and 2010 open on my machine and tend to use 2007 unless I have to move to 2010.
  • Transcription management software – I have the paid version of the software I use (full article on this here) as it saves me time so makes me more money, being able to manipulate tapes using the function keys.
  • Invoicing and time management software – I did download a free time tracker but got so obsessed with my percentage of productive time that I became less productive. I have a simple invoice template and use that at the moment.
  • Financial management software – I will be using my new Accountant’s online system to record my bank reconciliation information – watch this space for whether this is useful!

Investing in other office equipment and reference materials

I am lucky in that my partner invested in a very expensive, posh office chair when he ran his own business. I’ve inherited that up in my office, and it’s very comfortable, adjustable and cool in the summer. If you use a laptop a great deal, here’s a nifty tip from Laura:

My laptop stand from IKEA has meant I can actually sit at my desk all day if necessary without feeling like my wrists, neck or fingers are going to drop off. It was less than a fiver (£3.50) and was definitely worth the money!

I’m very glad that I’ve invested in my reference books. I have a range of them: I update the basic ones that I started off with whenever there’s a new edition, and I’ve also bought more on Plain English and international Englishes as I’ve gone along. I like using paper copies, having them there in front of me, and they save me from getting things wrong!

Investing in memberships and training

I’m going to present two different points of view on industry-related memberships here. Please bear in mind that these are about different people at different stages in their career. It might make you think, though, or feel better about not having industry memberships.

I’m an established editor who also works in lots of other different fields, has clients around the world who don’t tend to be publishers, but translation agencies, translators, marketing companies and individual writers. I have decades of experience and lots of testimonials, and I’m busy enough that I am very choosy about taking on new clients. I also work predominantly on electronic documents.

This does not make me too arrogant to join industry based associations. I did try it, but I found that, while they’re excellent for new editors, and provide training courses and forums and advice, most of the training is around paper-based editing for publishers, something that I very, very rarely do. For me, personally, it’s not worth the effort, time and money to do qualifications in an area in which I don’t actually work in order to progress my membership. But this is a very personal decision. Read on for my colleague, Laura’s, take on things:

Laura Ripper told me how useful she finds her membership of the Society For Editors and Proofreaders:

It means I can attend my local SfEP group, so that’s one way of meeting other freelancers and sharing ideas and information. It also gives me access to online forums like the Marketplace where members can post jobs they’re too busy to do, and I’ve got a couple of jobs through that. You also get discounts on SfEP training if you’re an associate or member. At the moment I’m only an associate, which isn’t as good for marketing as I can’t appear in the public directory, but after doing more training I’ll upgrade. Oh and there’s also the reassurance aspect for clients. I don’t blog, so, especially before I got any testimonials, I felt that being able to use the SfEP logo (I checked this was OK) and say I am an associate would reassure potential clients that I’m professional in my work.

Other professional organisations do exist, in editing and in other professions, of course. But it’s always worth reviewing when you’ve paid for that first year, what you got out of it in terms of support, jobs or referrals.

One membership that has worked well for me is my local business association. I pay a minimal sum, have an advert in their directory, and get to go to breakfast get-togethers: just this week I met a carpenter, financial advisor and solar panel installer who I will be in touch with later!

With regard to training, if it’s tailored to what you need and focused on your business, it can bring a great return. I’m largely self-taught but I have an English degree including a lot of Lingistics behind me, plus jobs working on dictionary editing and in marketing. I discussed my choice NOT to take an indexing course in the first post in this series, and I keep up my professional knowledge by reading blogs and participating in forums.

Sarah Bartlett  has had this good experience:

I have come to value one-to-one training from trusted freelancers in their area of expertise with the training tailored to my needs. That’s the best money I’ve spent this year so far and I intend to do it again. It’s brilliant value for money.

Investing in marketing and advertising

This splits down into two sections in my book: marketing and advertising that you put money into, and marketing and advertising that you put time and effort into.

Paid-for advertising

The two main things in terms of advertising that have done it for me have been:

  • Very local and specific advertising – early on in my career, I advertised my student proofreading services in the University staff magazine. I ran the ad for a year at a cost of £120 and made that back many times over.
  • Thanks to my friend, Sian, I bought membership of a site called Proz, which is mainly for translators, because I work editing people’s translations and people also go there looking for localisers and transcribers. That costs around £50 a year, and for that, your details are put in front of prospective clients when they put forward a particular job. I have made this money back many, may times over; probably a hundred-fold each year. Definitely worth it.

I have joined some free listings sites and get a few enquiries from them, but not enough to justify paying for enhanced listings. Some listings companies charge a fortune; others, like the thebestof range in the UK can be useful if you have a very local client catchment area.

Marketing-wise, I tend to be a bit mean and use Vistaprint for business cards and postcards. While there is a general dislike of Vistaprint, I am careful to design my materials carefully and attractively and pay to not have “vistaprint.com” on the back. People have generally liked them, and I do too – but I don’t give out millions of cards, so it is worth going to a more specialised designer if you’re giving them out all of the time.

Julia Dickson from Patricks Pieces has a good point here:

I quite like my vistaprint cards but that’s probably because I use their plain template and import my images, that way I don’t have the same motif as everyone else.

If you need to call attention to yourself at craft fairs and around and about, here are some great investments people have made:

Sarah Goode from jewellery company, Pookledo says, “I’ve invested in good display units to make everything look coherent”. And Hev Bushnell from Hev’s Happy Hounds explains an interesting marketing concept:

My car. I covered it in pawprint vinyls and also paid to have lettering on the back. I also invested in car business card holders. Since doing the car, my business has boomed!

Also worth paying for:

  • Professional photographs. I was lucky and called in some social capital here (i.e. got a friend to do it – but he is a professional photographer)
  • Website – If you’re not an expert, it’s far better to have a website designed and written for you than to link to a woeful attempt full of 1990s design and typos

Marketing using your own efforts

I’ve invested time and effort, but not money (unless you count the money I could have made if I wasn’t doing this – however paid work comes first and these efforts fit around it) in the following:

  • Website(s) and blog – they maintain and grow my reputation, bring people to me, and allow me to share what I do as well as help people. They take a long time to put together but showcase my writing and I do enjoy doing it, too.
  • Guest blog posts – I’ve been placing these more recently, to help to promote my books. It’s a good way to get link backs to your own website/blog and to get your name known. I offer guest spots on my blogs, too, of course.
  • Commenting on other blogs – comments I’ve made on colleagues’ and other writers and business people’s blogs still send people over to my own sites even years later, and you never know what someone might be looking for
  • Social media – having a presence on Facebook and Twitter has definitely got me clients. All of my music journalist clients have come out of one response to a tweet from someone looking for a transcriber, taking me on and recommending me to her colleagues (thanks, Jude!)

Investing in networking

I looked at the big, nationwide networking groups, and they can be good for some people: personally, I find that it’s hard to explain what I do in 40 seconds round a breakfast table and I’m not able to bring in referrals for other people to every monthly meeting (to squish together what the two main big organisations do). I do however go to more informal networking groups, and I’ve made friends, got advice and support and made contacts that have led to jobs at the Social Media Cafe in Birmingham.

Looking at networking in a wider sense, I gain great support, laughs, help and a feeling of a set of peers from my editor colleagues on Facebook and in person and my business colleagues on Facebook and Twitter.

Investing in outsourcing

This is a work in progress. I’ve just taken on an Accountancy firm to do my bank reconciliation, provide me with certified accounts and prepare my tax return. I hope the financial cost will be outweighed by the peace of mind and time saved messing around balancing my books … I’ll let you know!

What works for you?

I’ve shared my personal experiences of what works for me, and those of a few people who responded to my call for input on Facebook and Twitter! Over to you – what has been the best thing you’ve invested in? Do share the area of business you’re in so other people who do something similar can learn something, too.

RELATED POSTS:

How do you know if it’s worth investing?

Working out your return on investment

Interested in finding out how I made the transition from part-time to full-time self-employment and built my business safely and carefully? Take a look at my new book, out now!

 
8 Comments

Posted by on May 30, 2013 in Business, New skills, Organisation

 

Small business chat – Ingrid Abraham

I’m happy to welcome Ingrid Abraham of Candid Creativity, an innovative photography company, to our chat over a cuppa this Saturday morning. Ingrid came to this series via a Facebook networking group where Mel Carpenter had been talking about her interview, and decided to submit her answers to me. I’m always happy to receive speculative interview responses, although I reserve the right to edit them or not to publish them at all if they’re not suitable, but of course Ingrid’s was eminently suitable and she has some very sensible things to say about starting a business in an economic downturn, and having fallen into the business, she shares lessons learned about marketing plans and NOT playing safe!

Read on to find out more …

What’s your business called? When did you set it up?

I established Candid Creativity in January 2010.

What made you decide to set up your own business?

Ironically, I think that setting up a business in the middle of a recession is a good move because it’s a viable alternative to employment due to job shortages.

What made you decide to go into this particular business area?

I’ve been a very keen photographer since the age of seven, and based on the quality of some of the work I’ve seen, I believe I have something different (and better) to offer.

Had you run your own business before?

N,o but my background is in accountancy so I’ve learned a lot from the business people I’ve worked with over the years

How did you do it? Did you launch full-time, start off with a part-time or full-time job to keep you going … ?

I took voluntary redundancy, not to start a business, but just because I needed to escape! My original plan was to indulge myself with a few months of travel and photography and then return to full-time employment.
However, I started getting more and more photography bookings which then convinced me that I could really make a go of it.

What do you wish someone had told you before you started?

Get to grips with marketing – make a list of potential marketing strategies which can be developed as the business evolves.

What would you go back and tell your newly entrepreneurial self?

Don’t be afraid to turn work away!

What do you wish you’d done differently?

I wish that I’d been bolder right from the start, which is actually more in keeping with my personality. In my former careers I was far from conventional and that’s what made me successful, but I started my business by playing safe, which actually slowed my initial growth.

What are you glad you did?

I chose my business name carefully, got a professionally designed logo and established my brand.

What’s your top business tip?

Network or die!

How has it gone since you started?

I’ve only ever previously worked in full-time employment, so it’s been scary at times. Having to source my own work and not having a guaranteed income was a major shock to the system.  On reflection, I’ve experienced continuous growth, although it was slow at first, so I have a lot to be thankful for.

Have you grown, diversified or stayed the same?

I have grown in terms of workload, but I’ve fine-tuned my services. I have chosen to specialise in weddings, portraits and events – less is more.

Where do you see yourself and your business in a year’s time?

I’ve had photographs published in national newspapers and magazines, but I want to be more established closer to home, exhibiting at local wedding fairs and to being the preferred photographer for a few local event promoters. I want to see my work regularly appearing on clients’ blogs, websites and social media. I’m also a qualified teacher, so I  want to set up regular photography workshops aimed at teenagers.

It looks like Ingrid’s got some exciting plans there – I particularly like the idea of the photography workshops for teenagers. More and more photographs are taken every year, and it’s a great hobby for young people. It’s interesting to see Ingrid refining her offering as she goes along – we’re all guilty of taking on too much and too wide a portfolio at the beginning, and refinement and optimisation is the way I’ve gone, too.

You can find some of Ingrid’s amazing images on her website at www.candidcreativity.com. You can email Ingrid or phone her on 07961 217 795.

If you’ve enjoyed this interview, please see more small business chat, the index to all the interviewees, and information on how you can have your business featured. If you’re considering setting up a new business or have recently done so, why not take a look at my new book, Going It Alone At 40: How I Survived my First Year of Full-Time Self-Employment.

 
 

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Working out Return on Investment

dictionary coins watchIn Part 1 of this article I talked about how you work out if an investment is worth making. Now I’m going to look at how you work out what the ROI (Return on Investment) is for something you’ve bought, and in the final post I share some examples from me and some other people about what’s worked for us – and what hasn’t.

What is Return on Investment?

Return on Investment (ROI) is what you get out of something as compared to what you put into it. A straightforward example is if you invest in some stocks and shares. If you put in £10,000 and get £1,000 back on top, that’s a good ROI. If you put in £10,000 and get back £8,000, not so good.

It’s not quite that simple if you’re looking at your own investments, though.

Time / money / effort

Investments and their returns can be subdivided into several categories, for example, time, money and effort.

Investment:

  • Time: You might invest your time in learning a new skill or trying out a new tool, or writing your web text yourself.
  • Money: Lots of products and services and memberships cost money to buy. Even if you’re bartering,  there is still a “cost” involved, even if you’re paying your proofreader in falafels!
  • Effort: I’m including emotional/psychological factors here. You might put a lot of yourself into going out networking if you’re shy and would rather stay at home. Chasing late invoices can be full of effort if you hate hassling people for money. Working part time and running your business part time can involve a huge emotional and psychological investment, as can building relationships with your clients.

Returns on Investment:

  • Time: Do you save your time by using a new product or by out-sourcing? Your time is also money, of course, but there is only so much time in the day, or week, or month, and you should really be concentrating on doing the core tasks that only you can do, whether that’s making your jewellery, editing novels or selling widgets.
  • Money: If you streamline your production line with a new machine so you can make and sell more items per day, or get your invoices paid on time and improve your cash flow, or you buy a tool that makes your hand-made cards look more professional, then whatever you’ve done has saved you money, or made you more money.
  • Effort: If you hate doing something and you can pay someone to do it for you, or you want to branch out into a new area of work that you find attractive and interesting but need to do a course to get into it, or, indeed, you’re tired of the day job and know that by working hard on your business you can move away from it and gain a more free and flexible lifestyle, then those all save you effort or bring you an emotional gain in the long term.

These factors can inter-relate, so you might get something like this:

  • I spend MONEY on an accountant and she saves me MONEY in terms of the tax I pay
  • I spend TIME setting up automated invoicing systems and save myself TIME every month when I run my invoices
  • I put EFFORT into networking and save EFFORT in getting new clients in other ways I don’t like to use, like cold-calling
  • I spend MONEY on an accountant and she saves me time working on my accounts
  • I spend TIME setting up automated invoicing systems and make more MONEY because I’m more efficient, and save EFFORT tracking down invoices and chasing up late payers

And of course, you can have negative or neutral returns on investment, too:

  • I spent MONEY on paying to advertise on this website, but I’ve never directly made any MONEY from it (referrals can be tricky to work out as people sometimes see your name a few times before they buy, but if you pay for membership or an ad you should be able to see some direct worth coming from it)
  • I invested lots of TIME writing my blog but no one looks at it so I can’t be making any MONEY from it and if no one reads it and I never get any comments so I don’t get any emotional (EFFORT)  output either
  • I made MONEY making these rip-off teddy bears but I feel awful that I went against my principles

You get the idea.

So, is it worth it?

An investment, whether it’s in a product, a service or something less tangible, is only worth it if you get more out of it than you put in.

This can be very subjective. If you hate doing your bank reconciliation, you might be happy spending more on an accountant to do it for you than your friend, who quite likes doing it. If you join a professional association but get no business, kudos, support or fun through it, then it’s not worth paying those fees next year – but that can be very different for your colleague at a different stage of her career, as we will see.

So, it’s a question of sitting down and looking at what you’ve bought, and working out whether the return on investment, in terms of money, time or less tangible factors is worth it. You can do this in advance, too, for example “I need a new computer, it will cost me money but save me time recovering from crashes and increase my income as I can do more work more efficiently”, but you MUST also do this in arrears, rather than spend-spend-spend and never tot up the benefits.

Next time I’ll be talking about the investments I (and some other people) have made, which have been worth it and which have not.

RELATED POSTS:

How do you know if it’s worth investing?

What is worth it for me?

Interested in finding out how I made the transition from part-time to full-time self-employment and built my business safely and carefully? Take a look at my new book, out now!

 
6 Comments

Posted by on May 23, 2013 in Business, New skills, Organisation

 

Small business chat update – Annabelle Beckwith

Yara Consulting logoHere’s a very welcome addition to my chat updates from my friend Annabelle Beckwith of Yara Consulting. Anna’s first interview was published at the end of April 2012, and she said this about her plans for the next year: “A lot can happen in a year! I plan to keep growing, and to turn some of my training programmes into online products to generate another income stream”. So, has she kept growing, has a lot happened, and does she have a new income stream? Read on to find out …

Are you where you thought you’d be when you looked forward a year ago?

Yes and no – I thought I’d be doing more online than I actually am. My short e-book, ‘A Quick Guide to Indian Culture‘ is available on Kindle, though, and selling well, and I still have plans to market products online.

What has changed and what has stayed the same?

My approach has stayed the same: the biggest difference is the extent to which I’m collaborating with others – with Susan Grandfield at SG Development Solutions on a major project , and with training colleagues, Ian Thomson and Charlotte Cameron, with whom I’ve formed a consortium ‘Never Mind the Buzzwords’. We’ve already won our first pitch to deliver a programme for Senior Managers at a Leeds-based charity.

We all have different sets of skills, so it makes sense to combine them in approaching larger clients.

What have you learned? What do you wish you’d known a year ago?

I’ve learned to leverage the skills of others more, and to focus on what I do well. My forte is in developing creative and experiential (and sometimes off the wall) approaches to learning and development, and I have a strong network of people with complementary skills whom I can draw upon.

In some respects I wish I’d started these more formal collaborations last year…on the other hand, the time seems right at the moment.

Any more hints and tips for people?

Don’t look back with regret. Look back and learn … and keep moving forward. And , as Churchill put it “never, never, never give up”.

And … where do you see yourself and your business in a(nother) year’s time.

Working collaboratively with others for larger clients … and maybe I’ll get some of those online products going!

So, not so much of the online products, but lots of exciting-sounding collaboration. This has been a bit of a theme in this series recently, and I can also bear witness to the fact that as your business grows and matures, it’s most useful to treat your colleagues as just that, colleagues, rather than rivals. Even if you don’t make formal collaborative arrangements, there will still be times when you know that someone else’s skills will work for your prospective – or current – client better than yours do, or simply be swamped with work and need reliable people to recommend prospects on to.

We look forward to hearing more exciting news next year! – and here’s her 2014 update!

The Yara Consulting website can be found at www.yaraconsulting.com  and she has a blog, too. Anna can be contacted via email or her contact page online.

If you’ve enjoyed this interview, please see more small business chat, the index to all the interviewees, and information on how you can have your business featured. If you’re considering setting up a new business or have recently done so, why not take a look at my new books.

 
 

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How do you know when it’s worth investing?

dictionary coins watchYou want to invest in something, but how do you know when it’s worth it? Is it worth laying out a sum up front, or is it always better to save up first? In this article I reflect on some purchases I’ve made which have been worth it (and some that haven’t), and discuss how you tell if they’re going to be in advance.

How do you tell whether an investment is worth it?

Investments for a small business can be broken down into

  • Outsourcing (paying other people to take on tasks you might do in-house)
  • Products, materials and services
  • Training

Is it worth outsourcing this task?

In a previous post, I talked about how to tell when it’s time to outsource a task to do with your business. My rules then were:

  • If you’re rubbish at doing something and I’m good at it, outsource it to me (even if you’ve got the time to do it yourself or it’s going to cost you more per hour)
  • If the time it will take you costs more in your worth per hour than it would cost to pay someone else to do it, then outsource it (e.g. transcribing your interview will take you 6 hours and you’re worth £40 an hour (£240) – better to send it to me who can do it for you for £60.

This links into a couple that are about time:

  • If it’s going to take you 6 hours to do but me 3 hours to do, then outsource it to me
  • If it’s going to take you 6 hours to do and me 6 hours to do, but you don’t have those 6 hours free, then outsource it to me

But you can add in some other factors, too, such as the boredom factor:

  • If you’re perfectly able to do the task and it would cost more to have someone else do it, but it bores you to tears and you never get round to doing it until it turns into an unholy mess, outsource it to me.

This last one is how I decided to hire an accountant to do my accounts and my bank reconciliation.

Is it worth buying this product or service or these materials?

That’s all about outsourcing. What about investing in products and services? These are my rules:

  1. If it will make my work more quick or more efficient – consider buying it
  2. If it will make my records more secure – consider buying it
  3. If it will advertise my services to my core market – consider buying it (for a year on a trial)
  4. If it costs under £100 – go for it

Points two and four combined to make me buy my external back-up drive and my professional version of my transcription management software.

Points three and four combined to make me sign up for membership to Proz (a jobs board service), which I’ve stayed with, and other sites and associations, which I have trialled and haven’t stayed with (see section on Return on Investment in the next article).

Of course the £100 level is an arbitrary level I selected. In fact, I didn’t select it consciously: I’ve just noticed that that’s the level I’m comfortable with.

Regarding materials, I don’t use materials in my editing business. But the golden rule here has to be:

  • Will the price of the item you’re making be higher than the cost of the materials? If not: find cheaper materials or adjust your prices within sensible limits

Is it worth buying this training course?

And a special consideration on training, as this is something I have been pondering and decided not to invest in:

  1. Is the training run by an accredited provider that is respected in my industry?
  2. Does it train me on something I will use in my everyday work life?
  3. Will it add a skill to my portfolio that I
    • know there is a market for
    • will enjoy doing
    • have got time to commit to fully once I’m trained up?

Point two helped me decide not to take the training provided by a well-known and respected association in order to gain qualifications with them, because they are all about editing on paper and I have done one job on paper in four years.

And the last bullet in point three is how I decided NOT to pursue training in the art of indexing. Yes, there’s a market for it; yes, I would enjoy doing it; but no, I have a full roster of valued clients at the moment. If I was to take on indexing work, something would have to give: either my evenings and weekends, which I have pretty well reclaimed from Libro, or one or more of my current customers. I wasn’t ready for either of those scenarios, so let it go.

Do I invest in advance or arrears?

This is a tricky one. I’m facing it at the moment with my book.

I really want to publish a print version of my e-book. I’ve got some quotes for producing the back and spine cover art and wording, and for producing it as print-on-demand and fulfilling it via the online bookshops. I would be able to buy copies for myself and sell them at events. I’d also have a physical book with my name on.

I was always adamant that the book needed to pay its way, i.e. I wouldn’t do new or paid-for initiatives until the book had actually brought in the money into my bank account to pay for it. Ignoring the hours I put into writing and promoting the book so far, I would need to sell approximately five times as many e-copies as I have already to pay for the setup, design and print-on-demand service (the fulfilment cost comes out of the profit on each copy).

I should make at least twice the profit on each print copy that I sell as I do on the e-books, if they sell.

Do I wait until I’ve made that money to go ahead? Do I wait until I’ve made half of it and then risk the other half, assuming it will take me half as many books sold in print to get the investment back? Do I do it now and hope I sell 2.5 times the books in print that I’ve sold in electronic form to pay myself back?

Before, I’ve always waited until I have the money put aside before I buy something – I didn’t invest in my new PC and laptop until my Libro business had been going for a couple of years and I had the money in the bank (were they worth it? Read next week’s article to find out!). But I’m eager to get those print copies out there … and I really don’t know what to do at the moment.

How do you choose how to invest / whether to invest?

How do you make your decisions? Have I missed something here? I’d love to know your thoughts – do post a comment! And … should I make a leap of faith and invest in print copies of my book? Help me to decide!

In the second part of this article, I talk about how to calculate your return on investment, and I’ll be going on to share what’s been worth it for me (and some other people) – and what hasn’t.

RELATED ARTICLES

Working out Return On Investment

What is worth it for me?

Interested in finding out how I made the transition from part-time to full-time self-employment and built my business safely and carefully? Take a look at my new book, out now!

 
8 Comments

Posted by on May 15, 2013 in Business, New skills

 

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Small business chat: Diane Grogan

Welcome to a brand new Saturday Small Business Chat with Diane Grogan from Kanine Kampus & Pet Au Purrs. We’ve already encountered Diane in this series, as she was mentioned in Gill Linnell’s update interview a few weeks ago. I do think it’s great when similar businesses work as colleagues rather than rivals – it’s the way I operate with a number of editing colleagues, as there are always peaks and troughs in any type of business, and it’s good to have trusted people you can recommend enquirers on to, or who can fill in types of work that you don’t provide yourself. When Diane contacted me with her answers, I thought it would be an interesting comparison, too.

In a common theme that runs through these interviews, this successful business (it’s been running for nine years) was started because the business owner had experience in the area she wanted to go into. I’m becoming more and more sure that this is key, but maybe one of you will prove me wrong …

Let’s meet Diane and find out more about her business and the lessons she’s learned.

What’s your business called? When did you set it up?

Kanine Kampus & Pet Au Purrs, I set up Pet au Purrs in April 2004 and it was mainly pet sitting, dog walking and small pet home boarding (rabbits and guinea pigs, etc.).

What made you decide to set up your own business?

I had the chance of being made redundant from the vets where I worked, and I had experience in dog grooming, running a kennels and also running the feline holiday apartments connected to the vets.

What made you decide to go into this particular business area?

I have always worked with animals in various areas, and decided I wanted to stay working with animals.

Had you run your own business before?

Never.

How did you do it? Did you launch full-time, start off with a part-time or full-time job to keep you going … ?

I just set up full time in what I was doing, I was lucky to have the backup of my husband having a good job at the time.

What do you wish someone had told you before you started?

Don’t panic, don’t stress!

What would you go back and tell your newly entrepreneurial self?

Follow your dream.

What do you wish you’d done differently?

Set up the daycare part of the business sooner.

What are you glad you did?

I’m definitely glad that I went down this route.

What’s your top business tip?

Be sensible, but if it’s your dream, follow it through.

How has it gone since you started? Have you grown, diversified or stayed the same?

It’s grown: now we have the daycare it’s opened up a whole new side of the business, and more opportunities, such as Dog Grooming. We have teamed up with Gillian Linnell, helping her to expand what she offers, and also with Rachel Bean, RVN Canine Behaviourist, to provide first aid and puppy workshops. We also offer dog training and have a small shop area.

Where do you see yourself and your business in a year’s time?

I hope that the business keeps growing and we could maybe have another branch of Kanine Kampus in another area.

That’s very good advice, isn’t it: don’t panic, don’t stress, be sensible and follow your dream. As I said earlier, partnering with colleagues in the same business area is often a sensible path to follow that can help you both to expand what you offer and provide a wide-ranging service, and is something that I think everyone should look into. At very least, it can provide that all-important holiday and sickness cover, as I’ve found out over the years. Best of luck to Diane with her plans for expansion and possibly more collaboration, and we’ll look forward to finding out how things are going in a year’s time! Here’s Diane’s 2014 update.

You can visit the Kanine Kampus and Pet Au Purrs, based in Oldham, at www.pet-au-purrs.com, phone Diane or Paddy on 07942 892 728 or visit their Facebook page.

If you’ve enjoyed this interview, please see more small business chat, the index to all the interviewees, and information on how you can have your business featured. If you’re considering setting up a new business or have recently done so, why not take a look at my books.

 
 

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What to do if your comment boxes are too big in Word

I have already published a range of posts on issues with comment boxes or comment balloons, including ones on comment boxes suddenly going tiny, or comment box text running in the wrong direction, changing the language in your comment balloons. Thanks to my colleague, Laura, I realised that I needed to post an article on what to do if your comment box size, or the general comment box area, is bigger than you want it to be.

Help! My comment box margin is too large!

This is the problem that my friend, Laura, had. Her comment box margin was somehow spreading across almost the whole page. Although it doesn’t encroach on the text area on the page, it makes your total page really wide. It looked something like this:

1 too wide

Even on my wide monitor, if the comment box margin is too wide, you get the choice of being able to see all of the text, as above, or all of the comment, as below – not very helpful!

2 too wide

How do you resolve this issue? You need to pop into Track Changes (in the Review tab) and click on the little arrow at the bottom to give you the Track Changes Options. Right at the bottom, you’ll find options for making the comment review pane / margin smaller (and moving it to the left or top if you so desire).

The default is 6.5 cm but if you like to have your page of text bigger but still see your comments, change this to a smaller size.

Note, that like everything in Track Changes, this only changes the view on your computer – whoever you are sending the document to will see it however they’ve set it up.

Help! My comment box text is too large!

Are you experiencing this problem:

3 too big

To change this to a normal size, we need to access the Styles dialogue box, by either

  • Pressing Control + Alt + Shift + s simultaneously
  • Going to the Home tab and clicking the little arrow at the bottom right of the Styles menu

This brings up the Styles dialogue box.

Click the right hand button at the bottom: Manage Styles. When you first open this next window, the sort order is As Recommendedclick on the down arrow to change it to Alphabetical:

Find Balloon Text (note: not Comment text) and it confirms how you have your text set up (blue circle).

Click the Modify button … to change your font and font size. You’ll notice lots of other options (blue circle) to change the spacing, etc.

The standard size for balloon text is 8 or 10 so choose that and you’ll have a nice tidy balloon again!

Press the OK button, and carry on pressing OK buttons until you get back to your document. Now, your comment will appear in the style you have chosen.

Again, these changes will only affect your computer.

These related topics should help you further:

What to do if your comment boxes go tiny in Word

What to do if your comment boxes start running from right to left

Changing the language in your comment balloons

Customising your comment boxes – everything you need to know

Customising Track Changes

This is part of my series on how to avoid time-consuming “short cuts” and use Word in the right way to maximise your time and improve the look of your documents. Find all the short cuts here

Do let me know if this has helped you, saved your bacon, etc. – and do share with the buttons at the bottom of this article.

 
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Posted by on May 8, 2013 in Copyediting, New skills, Students, Word, Writing

 

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