Category Archives: Errors

How to start a new line, paragraph or page or indent a paragraph in Word 2007, 2010, 2013 or 2016

How to start a new line, paragraph or page or indent a paragraph in Word 2007, 2010, 2013 or 2016

This is a quick reference round-up how to and how not to covering how to stat a new line, how to start a new paragraph, how to start a new page and how to indent a paragraph in Word for Windows.

I have covered all of these in detail in various longer articles which I’ll link to as we go along.

Why all the fuss? Why can’t I do it my way?

If you are formatting a document to be used by someone else, edited and changed or, especially, printed, it’s vital that you use the standard ways to lay out your document to prevent it getting into a mess or someone else having to reformat it (which could be expensive if you’re paying them). In addition, certain methods, especially using Enter to start a new line, can make your document messy as soon as you enter extra text before that line break (see the relevant article for details and examples).

How to start a new line in Word

Don’t use the space bar to move the cursor along until it finally gets to the next line

Do use a soft line return or a hard paragraph return:

  • Pressing the shift key and enter key at the same time at the end of your line will move the cursor to the next line without any paragraph breaks, spaces between the lines, etc. (this is very useful if you’re creating two-line captions)
  • Pressing the enter key at the end of your line will move the cursor to the start of the new line (this will give you a space between the two lines if you have your paragraphs set up like that

How to start a new paragraph in Word

Don’t use the space bar to move the cursor to a new line, then create a new line of spaces

Do use a hard paragraph return: hit the Enter key on your keyboard

How to put a space between paragraphs in Word

Don’t use the Enter key to add a line of white space

Do use the Line Space icon in your Home tab or the Paragraph menu to add a space after each paragraph

How to indent a paragraph in Word

Really don’t use the space key to line up the paragraphs

Don’t use the Tab key to indent the paragraph

Do either highlight the whole text and set the rulers at the top of the page OR set the Normal style to have an indent at the start of a paragraph

How to start a new page in Word

Don’t use the Enter key to move the cursor down to the next page

Do use the Enter and Control keys at the same time to force a page break

This article has summarised how to start a new line, paragraph and page and indent a paragraph correctly in Word.

Related articles in this blog

Line space icon

Paragraph menu

Indenting paragraphs

Page breaks



Posted by on April 19, 2017 in Errors, Word, Writing


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Swathe or swath?

Swathe or swath?

I had always assumed that there was just one word for a row of grass or other cereal crop as it falls as it’s mown, or a broad area of land, also used by extension for a broad area of anything (swathes of the English-speaking population use swathe and not swath), but then swath started cropping up in both the newspaper and the current affairs magazine I read regularly (which do not share a publisher, although some journalists write for both).

To me, personally, “swath” sounds wrong when I read it (this is where I find out not everyone hears the words in their head, like when I found out that not everyone gets earworms (uninvited music playing in your head). I’ve always pronounced the word to rhyme with “bathe”, with the “a” that’s in “cave”, presumably because I first saw it written as “swathe” and applied the rule that an “e” at the end of a word lengthens the vowel. “Swath” reads to me with a harder “the” and the “shortened”, so like the beginning part of “gather” (this is hard without using linguistic pronunciations symbols!) although I suppose you could read it with the same vowel as “bath” or even “swatch”.

As the dictionaries I consult for this series (primarily Oxford and Merriam-Webster) both say you can use either swathe or swath, I’m guessing that which you use depends on which you first saw and read and thus the way you pronounce it. I’d love to know which you use and how you pronounce it!

Oh, and if you like this kind of stuff, I can highly recommend Kory Stamper’s new book “Word by Word: The Secret Life of Dictionaries”. I’ve not finished it yet, but, oh, it’s just marvellous. There’s a photo on my book review blog here and a review will appear on the blog in due course.

You can find more troublesome pairs here, and here’s the index to them all!


Posted by on April 15, 2017 in Errors, Language use



Viscus or viscous?

Viscus or viscous?

I do like a -us or -ous distinction that’s not just talking about American versus British English, and, well, enjoyed wouldn’t be quite the right term, would it, did some writing about this when I covered mucus or mucous. So here’s another pair of words that sound and are spelled almost the same but don’t mean the same, and you wouldn’t really want to mix them up, would you!

Viscus, it turns out (I didn’t know this off the top of my head. One of the most important rules of being an editor is know when to look things up, and I always check even the ones I think I know in several resources before posting these articles) – is the singular form of the word viscera (which is the word for the internal organs, particularly those in the abdomen).

Viscous describes the state between being a liquid and being a solid: a thick stickiness. Ugh. When I did a search to make sure I hadn’t written about this before, the results came up with my mucus or mucous and unguent or ungulant articles. I think I’ll write about something sere and dry and non-sticky next …

You can find more troublesome pairs here, and here’s the index to them all!

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Posted by on April 5, 2017 in Errors, Language use



Possum or opossum?

DictionariesBecause possums are known for playing dead, I thought this would be a good post for April Fool’s Day. But I’m posting this after midday in the UK, so it’s only still appropriate in later timezones than ours. Ah, well.

So, what’s the difference between opossums and possums? Well … there is and there isn’t a difference.

An opossum is an North American marsupial which is from the family Didelphidae and is handily also sometimes known as a possum. The word opossum was borrowed from the Powhatan language in the 1600s.

When Americans or those who knew the opossum first went to Australia, they found there was a similar-looking BUT NOT THE SAME animal from the Phalangeriformes family, and promptly christened it the possum. Except that it’s sometimes called an opossum.

Here’s the North American type, the opossum (or possum) (both pictures used from Wikipedia  on creatives commons licences):

North American opossum

and here’s the Australasian variant, the possum (or opossum):

Australasian possum

You’re welcome!

You can find more troublesome pairs here and the index to them all so far is here.


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Stentorious or stertorous (or stentorous)?

Stentorious or stertorous (or stentorous)?

This troublesome pair originated from the common misconception that there is such a word as stentorous, which is something to do with loud speaking or breathing. I’ve seen and heard this used, but in fact, it’s not a word at all! The word people are looking for there is stentorious, and the word they are probably being affected by when they think about it is stertorous.

Let’s sort out these two words that do actually exist, then.

Stentorious (or, indeed stentorian, which is listed in the Oxford Concise Dictionary at the expense of stentorious, but I reckon I’ve never come across) is used to describe a person’s voice, or the sound they emit, as being loud and powerful. Stentorious and stentorian are both listed in the Oxford Dictionaries online resource (which you can find here). I suppose stentorian might be marginally easier to spell, but in this case it seems a bit odd to have two words meaning exactly the same, even though I usually like that kind of thing.

Stertorous sounds pretty similar AND means a pretty similar (though not exactly matching) thing – it describes laboured and noisy breathing. I do like this distinction and think it’s important.

So stentorious or stentorian for vocal expression, stertorous for breathing, and stentorous for neither of them, because it doesn’t exist (but I bet a lot of people look it up!.

Do comment if you found this article because you looked up stentorous! Thank you!

You can find more troublesome pairs here, and here’s the index to them all!


Posted by on March 25, 2017 in Errors, Language use



Undulate or ungulate?

My husband, Mr Libro, likes these words, he suggested last week’s too. I have to say I agree with him, too, even if any confusion between them in likely to be more of a typo than an error in meaning.

To undulate means to move smoothly in a wave-like manner.

An ungulate is a hoofed mammal, such as a cow. I thought it only meant hoofed animals that chew the cud, so you really do learn a new thing every day!

You can find more troublesome pairs here, and here’s the index to them all!

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Posted by on March 15, 2017 in Errors, Language use, Troublesome pairs, Writing


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Undulant or unguent?

This is a Troublesome Pair suggested by Mr Libro, my dear husband. I’m not sure anyone will get these mixed up, but they are fun words, aren’t they? A bit of a tongue-twister, too …

Undulant is a second adjective that originates from undulate (the more common adjective is undulating, but why have one adjective when you can have two lovely unusual ones?). So it means something that is undulating, or moving with a smooth, wave-like action.

An unguent, which is a noun, is a soft and viscous or greasy substance which is used either for lubrication or as an ointment.

So now you know.

You can find more troublesome pairs here, and here’s the index to them all!


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