This article quickly explains how you know when track changes is turned on.
Do also read these articles to find out more about track changes: what Track Changes is, why we use it and where to find it, and how to customise Track Changes to suit our own preferences and learned how to work with a document that has Tracked Changes.
We turn on track changes to make sure that whoever else is using the document can see what changes (additions, deletions, moving text) we have made in the text. If you are working with an editor, they will typically turn track changes on so you can see what they have suggested. When my clients send me back amendments to a text they’re working on, I ask them to turn track changes on so I can see easily what they have done to the document.
How do I know when track changes is turned on in Word 2007 and Word 2010?
Word 2007 and Word 2010 look a bit different from later versions.
When track changes is turned on, you will see the button highlighted in orange:
This means that every change you make will be displayed in Word and other people will be able to see them if they have the correct view in their version of Word.
If the button is white, like the rest of the area, track changes it not turned on.
How do I know when track changes is turned on in Word 2013 and Word 2016?
Word 2013 and Word 2017 look different and the highlighting is more difficult to see, in my opinion.
When track changes is turned on, you will see the button highlighted in blue-grey:
This means that every change you make to the document will be displayed in Word and other people will be able to see them if they have the correct view in their version of Word.
When track changes is off, the button will be white, like the rest of the area.
If you want highlighting to be in a different colour, you will need to change the theme, and that’s for another article!
This article has taught you how to check whether you have track changes turned on in your Word document. See the links below for more track changes articles.
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This is part of my series on how to avoid time-consuming “short cuts” and use Word in the right way to maximise your time and improve the look of your documents.
Please note, these hints work with versions of Microsoft Word currently in use – Word 2007, 2010, 2013 and 2016 all for PC. Mac compatible versions of Word should have similar options. Always save a copy of your document before manipulating it. I bear no responsibility for any pickles you might get yourself into!
Relevant articles on this website
Track changes 1 – why use it, where can you find it, what can you do with it?
Track changes 2 – customising Track Changes
Track changes 3 – working with a document with tracked changes