This article tells you what to do if you think you’ve set your paragraph line spacing for the whole document but individual paragraphs refuse to behave. This is valid for Word 2007 and Word 2010, with Word 2013 to follow soon.
My spaces between paragraphs are uneven – help!
This just happened to me, which is why I’ve written up this article.
I was working on a bibliography for a client.
I set the paragraph and line spacing as I normally do: highlight the whole document, go to the Home tab, Paragraph section, and click the down arrow on the Spacing button:
This gives you the Spacing menu:
from which you choose your line spacing and lines after paragraphs options (I will write up a main post about this soon).
But it didn’t work!
Individual paragraphs still had no automatic spaces between then, even if I removed the line feed and pressed Enter again.
How to solve the problem of inconsistent paragraph spacing
Here’s how I did it.
I highlighted all of the text.
I right-clicked on the highlighted text and chose Paragraph from the options:
I then stayed on the Indents and Spacing tab and set my After spacing to 12pt and my line spacing to 2 (just in case). I also unticked Don’t add space between paragraphs of the same style (it was filled in with blue rather than ticked so I clicked twice to get a tick and then no tick):
I pressed OK and the paragraphs all behaved beautifully.
I’m not entirely sure why this method works over the previous one, to be honest, but it worked for me and it was hard for me to find an easy, quick answer, so hopefully this will help a few people!
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Please note, these hints work with versions of Microsoft Word currently in use – Word 2007 and Word 2010, for PC. Mac compatible versions of Word should have similar options. Always save a copy of your document before manipulating it. I bear no responsibility for any pickles you might get yourself into!
Find all the short cuts here …