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Monthly Archives: January 2018

How do I move text using my Navigation pane in Word? How do I reorder the headings?

If you have set up Headings styles in your Word document, you can use the Navigation pane to move sections around the document without having to use cut-and-paste and endless scrolling. This article tells you how.

 

Note that this only works if you have applied headings styles to your document, i.e. marked your headings as Heading 1, Heading 2, etc. (see information on how to do this here).

How do I access the Navigation pane?

Please see this article with screen shots if you need help viewing the Navigation pane:

Press Control-F

or

View tab, tick the box next to Navigation Pane Show

How do I use the Navigation pane to move text?

You can use the Navigation pane to move all of the text under one heading. If you choose a heading with sub-headings, all of the text in the sub-headed sections will also move.

First, click on the heading for the text you want to move:

You can see that you will navigate to that heading in the document itself.

Then keep left mouse button clicked down and drag the heading up or down the list of headings (it will scroll automatically if you reach the top or bottom). A black line will appear at the insertion point:

When you’ve got the heading where you want it, let go of the mouse button to drop it into position. The whole of the text under that heading (including the text under any sub-headings) will have now moved:


This article has taught you how to move text under headings using the Navigation pane in Word. I hope you’ve found this article useful. Do please add a comment or use the sharing buttons below if you have found it useful or interesting. Thank you!

Other useful articles on this blog

Applying Heading Styles

How to Access the Navigation Pane

 
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Posted by on January 31, 2018 in Word, Writing

 

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Small business chat update – Nicky Lloyd Greame

Small business chat update – Nicky Lloyd Greame

Hello and welcome to Nicky Lloyd Greame from business coaches and mentors People and Potential, who we met first in July 2014. and caught up with in September 2015 and September 2016. When I asked her where she wanted to be in a year’s time, she said, “I would like to have a best-selling book, at least two online courses and to have been able to have helped many more clients – particularly children and teenagers – through workshops in schools.” How has she got on? Read on to find out!

Hello again, Nicky! Are you where you thought you’d be when you looked forward a year ago?

Hello! In some ways yes very much so, and in other ways no – but the path to anywhere good rarely if ever goes according to plan and actually what I’ve learned on these ‘diversions’ has taught me valuable lessons I would have missed otherwise.

What has changed and what has stayed the same?

Business is still growing, both for corporate clients and individual clients, although this past year there seems to have been a surge in my individual clients. I’m still working in the Stress/Anxiety arena and there is an ever-increasing demand for this. I designed some children’s workshops which have now been successfully piloted – so now looking to roll them out to interested schools.  My book is still in the editing phase – and I must confess I’ve procrastinated on this one… largely because I keep changing the intended audience.

What have you learned? What do you wish you’d known a year ago?

That I love coaching very much but if I don’t have that mixture of coaching, training and creating then I lose momentum.  There were moments through this year where I felt a bit lost at sea … so through my own coaches and self-coaching I recognised I need the variety in what I do – and that contact with different people.  Working on your own a lot of the time can be very lonely sometimes and it’s important to recognise when this is happening and take action.

Any more hints and tips for people? 

Keep talking – to a trusted network of people – be it friends, coaches, family, clients… every conversation counts.

Keep moving – in business.  Businesses and the way they work are constantly changing … keep an eye on where you are moving towards and make sure every step – however small – is heading towards it – even if indirectly.

And … where do you see yourself and your business in a(nother) year’s time?

To be honest, similar to where I am now but with a more consistent client base. More training being delivered and more schools as clients.  I just want to help more people, especially children.

I don’t tend to get lonely in my work, although I do have a network of edibuddies and also get out and about running with friends a few times a week, go to my yoga classes, etc, but I can see that this can affect someone more used to dealing with people a whole lot more. So well done to Nicky for recognising this and working to combat it!

Nicky and People & Potential onlline at www.PeopleAndPotential.com and you can email Nicky, find her on LinkedIn, or call her on 01924 361738. Nicky also has a new website – www.thestressspecialist.com

 
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Posted by on January 27, 2018 in Business, Small Business Chat

 

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Small business chat update – Julia Kossowska and Sam Lowe

Small business chat update – Julia Kossowska and Sam Lowe

Welcome to an update with my friends Julia Kossowska and Sam Lowe, who run Magical Maths Club Birmingham. I first interviewed them in the summer of 2015 and then updated in November 2016 – it’s my fault that I’ve got a bit out of sync with publishing these, they are very efficient and organised! When I asked Sam and Julia where they wanted to be in a year’s time, they said, “Growing steadily and also offering some options for schools to book us in directly.” It’s time to see how they’re getting on …

Hello again, Julia and Sam! Are you where you thought you’d be when you looked forward a year ago?

We are – more or less.  Just to recap – we are franchisees running Magical Maths Clubs in Birmingham. These are maths after-school clubs designed to give children very positive experiences of maths. They come to the clubs and the aim is that they will really enjoy the experience but also do some learning.

What has changed and what has stayed the same?

We certainly have a lot less change than some of the other people we have read about in this interview series.  Perhaps that is one of the advantages of being a franchisee.  A lot of work has gone on in the background to work out a system that works.

Michael Gerber has written a number of books about the importance of systemising your business and one that we studied quite carefully this year is The E-myth Revisited.  Although we already had good systems in place this book, which is an easy read, was useful in revisiting our thinking about the different roles that must be covered in any business, whether you are running a business on your own or have a whole team. If you haven’t read any books by Michael Gerber I do recommend this one.  Don’t be fooled by its simplicity.

As franchisees, we are allowed and indeed encouraged to spot small opportunities to make improvements, and some of the best meetings we have is when some of the franchisees get together with the franchisors and their team, and share examples of how systems, sales processes, relationships, clubs and games, have been made more effective.  Such incremental changes/marginal gains to how we work have made a huge difference to our overall effectiveness.

If you are interested in the importance of marginal gains to ultimate success you might want to take a look at this article and listen to this related interview – The 1% Factor Interview with Dave Brailsford GB Cycling Performance Director.

So what sort of improvements have we made?  Many but the ones that come to mind immediately are to do with how we communicate with our customers, e.g we know what we tell each person at which part of the customer journey, and improvements to the children’s activities so that each one feels exciting for a child of any age to take part in.  This might seem obvious but to find smaller elements that we might have otherwise missed we spent time picturing ourselves as our customers interacting with us and how it would feel for them. It was surprising how useful this exercise was and we will return to it.

What have you learned?

Obviously we learn from operating the business but because we are visiting schools regularly we have travel time that we can use as extra opportunities for learning from audio books and podcasts.  This is a great way to use what could be seen as disadvantage, as a positive.

We both enjoy reading.  Another of Julia’s favourite books this year, was Keith Ferrazzi’s Never Eat Alone: “When I picked up this book I thought it was be all about trying to have coffee or lunch with influential individuals so they would send business your way.  It is very much more than that.  It encourages you to build genuine relationships over a lifetime and also give careful consideration to how you can give back to your communities.”

We have chosen to work in a field which is all about service, and we have both volunteered in many different ways over the years, so in some ways we don’t need a book to tell of the satisfaction that this brings or the importance of making deep friendships which go back many years.  But this is an inspiring book and well-worth reading.

What do you wish you’d known a year ago?

There hasn’t been anything major that would have made a big difference.

Incremental learning, analysing what we are doing, making small changes and always looking for improvements seems to work well for us.

Any more hints and tips for people? 

Nothing that anyone would find surprising but as Keith Ferazzi says look for people to serve and look to work with people who like to serve.

Again, we can’t speak too highly of our staff, who often go beyond what is asked for.  When looking for new staff we have certain requirements but the most important of these is enthusiasm and a desire to serve.

And … where do you see yourselves and your business in a(nother) year’s time?

Our Franchisor has some great plans in place for developing our business – and we look forward to being able to share this when there is more news!

I really love the way that Julia and Sam are always looking to keep learning and finding new tips and techniques to refine their business model, along with using the support gained from operating within a franchise.

You can find the main Magical Maths Club Birmingham website here: https://magicalmathsclub.com/birmingham

And you can get in touch here if you fancy working for them. They are, of course, on Facebook and Twitter.

If you’ve enjoyed this interview, please see more small business chat, the index to all the interviewees, and information on how you can have your business featured (I have a full roster of interviewees now so am only taking on a very few new ones). If you’re considering setting up a new business or have recently done so, why not take a look at my books, all available now, in print and e-book formats, from a variety of sources. 

 
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Posted by on January 20, 2018 in Business, Small Business Chat

 

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How do I view my Navigation pane in Word? How do I see the headings in a list?

If you have set Headings Styles in your Word document, you can view the headings in your document using the Navigation pane. This article tells you how.

Why do I need to look at the Navigation pane?

If you have a long document with lots of headings, it’s really useful to get a view, a bit like a Contents page, showing all your headings and sub-headings.

The Navigation pane also gives you a handy way to move sections of your document around without too much copy-pasting and scrolling. Watch out for instructions on that, coming soon!

Note that this only works if you have applied headings styles to your document, i.e. marked your headings as Heading 1, Heading 2, etc. (see information on how to do this here). If you haven’t applied headings styles, Word can’t know what’s a heading and what’s normal text, so won’t be able to display your headings in the Navigation pane.

How do I access the Navigation pane?

Initially, your document will look like this: just the text on a page:

There are two ways to access the Navigation pane:

1. Press the Control and F keys at the same time.

2. Go to the View tab and tick the box next to Navigation Pane Show

In both cases, if you have headings set up in your document, you will now see the Navigation pane on the left-hand side of your screen:

You can see here that you have the top-level headings and sub-headings showing in your Navigation pane.

Make sure you are in headings view by checking the tabs at the top. You should be on the left-hand one:

How do I use the Navigation pane?

You can click on any heading in the Navigation pane to move directly to that heading in the document. For example, clicking on the “All about Twitter” heading in my Navigation pane will take me to that heading:

You can also use the Navigation pane to move chunks of text around, but I’ll talk about that in another article.

How do I close the Navigation pane?

You can close the Navigation pane using the x in the top right corner of the pane, or by unticking Navigation pane show.


This article has explained what the Navigation pane is, why you might find it useful and how to use it to view your document headings.

I hope you’ve found this article useful. Do please add a comment or use the sharing buttons below if you have found it useful or interesting. Thank you!

Other useful articles on this blog

Applying Heading Styles

 
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Posted by on January 17, 2018 in Word, Writing

 

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What should I write in my first blog post?

What should I write in my first blog post?

Over the years on this blog I’ve shared all sorts of advice about how to set up your blog, the advantages of blogging, top tips for newbies at blogging, etc. But a client asked me a very good question recently: “What should I write my first blog post about?”

Now, it’s very tempting to write your first blog post about yourself, introducing yourself and your expertise. You want your readers to trust you, right?

Well, I think more than that, you want your blog posts to help you to be FOUND.

My first blog post on this blog was this one: Introduction (on 14 October 2009). How many hits has that had? Not many. In fact, I didn’t have many hits at all those first few years – because I was just talking about myself and what I did, yes, sharing loads of keywords, but not really talking about what I could do to help people.

On 6 November 2011, I had a terrible problem with a Word document. It was sent to me by someone else and all the comment balloons were teeny-tiny and unreadable. I found out what to do to sort it out and thought, “Hm, I’d better make a note of what I did”. So I created a new blog post, called it What to do if your comment boxes go tiny in Word, and at that point, I just wrote a list of the steps I’d taken. None of the fancy screen shots that festoon this and other posts nowadays.

But what happened? People had always been searching that question, and now they started to find my blog. People STILL find that article and find it helpful today! Just today, at the time of typing this, 41 of the views of my blog  have been of that post. Over 23,000 views in the last 365 days. It’s consistently in the top 10 of viewed posts. Still.

So if you want to start blogging for your business, your recipes, your book reviews, I recommend that you start your blog with an informative, useful post that will help people (buy a greenhouse / cook a nice meal / find a new book to read).

Where should all the stuff saying how trustworthy, knowledgeable and generally amazing you are go? In your About Me page. If someone finds something useful on your blog, they might well click on that, have a look and even get in touch to order services or products from you.


In this article I’ve shared my ideas and experience around what to write in your first blog post. If you’ve found this useful, please share using the buttons below, or leave me a comment!

Other useful articles on this blog

Top tips for newbie bloggers

10 reasons to start a blog

10 reasons NOT to write a blog

Top 10 blogging sins

Scheduling blog posts and keeping going

Five ways to drive and increase engagement with your blog

How to keep people engaged with your blog

 

 
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Posted by on January 10, 2018 in Blogging, Business

 

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Small business chat update – Tammy Ditmore

Small business chat update – Tammy Ditmore

Welcome back to Small Business Chat Saturday! I’ve had a bit of a hiatus over the Festive Period here in the UK, as my site visits go down and it doesn’t seem fair to give an interviewee less exposure just because they’ve come to the top of the list at a time when everyone else is busy! So we’re back today with Tammy Ditmore, who has an editing business with an inspired name – eDITMORE Editorial Services! We first met Tammy in June 2012, and had update chats in June 2013, August 2014, September 2015 and most recently, November 2016. Of course I take a special interest in other editors’ lives and work, and I was interested to see how things panned out this year, as Tammy’s resolution last time we spoke was this: I really hesitate to answer this question. I am once again reconsidering what kinds of clients I really want to work with and how to attract those clients. So let’s just say that I hope I will continue to be busy and continue to have opportunities to do work that I enjoy.” Read on to find out how she’s been getting on.

Hello again, Tammy, and a wave from over the ocean! Are you where you thought you’d be when you looked forward a year ago?

Hello! Not exactly. I have had fewer clients this year than in years past, and my calendar for the coming months is uncomfortably light at the moment [as of late November].

What has changed and what has stayed the same?

I’ve still got many of my long-time clients, but I have had fewer big projects this year. Part of that has been my own making; I scheduled more vacation breaks this year than I normally do because I had some opportunities to travel that I simply couldn’t turn down. But I also had to take off time unexpectedly to help my mother, who lives in another state. I had to turn away some potential clients for a while, and I wound up giving discounts to some other clients because I was not able to finish their work as quickly as I had expected. Now that I’m home and in a more stable place, I’ve had fewer projects for the past month or so than I typically do.

What have you learned? What do you wish you’d known a year ago?

That I can’t always meet my promised turnaround times. Sometimes things come up that take precedence over work, and if I don’t leave myself some margins, I’m going to let someone down. I think I’m also learning that my “passive” marketing activities over the past few years apparently were working better than I thought. I spent less time this year updating my blog, being active in editorial discussion groups, going to conferences, teaching online courses, etc., and I’ve had fewer clients this year too. I have had few true dry spells in the past seven years, but I seem to be in one right now, and I have to believe it’s because I let those things slide too much.

Any more hints and tips for people?

Don’t forget to keep marketing your business!

And … where do you see yourself and your business in a(nother) year’s time?

If things stay slow in the new year, I will be making some concentrated efforts to contact past clients, and some new publishers, businesses, etc. I’m not panicking (yet) because I have some good ideas about which bushes to start shaking. In fact, I’m not too sad about having a little extra time to catch my breath during the holiday season–I just don’t want this slower work pace to last for too long!

I know myself how tricky unexpected events can be for the freelancer. I had an operation this last year, the worst of it being when it got postponed at fairly short notice after I’d told my regular clients when I wouldn’t be available. Right in the middle of all that, I gained two wonderful new prospective clients who I didn’t want to lose – I just had to be honest about things and give people longer deadlines than usual – and that was much easier for me because I did have some time to plan things out a little bit. That marketing that goes on in the background is important, and so is the community of editors – of course I offered to add Tammy to my list of recommended editors on my Links page on this site when I heard she was in a low patch, and hopefully that will send some enquiries her way. I love the way our community looks out for each other and I hope things will be more predictable for both of us over the coming year.

 

 

Tammy’s website is at www.editmore.com and you can of course contact her by email. She’s based in California.

If you’ve enjoyed this interview, please see more small business chat, the index to all the interviewees, and information on how you can have your business featured (I have a full roster of interviewees now so am only taking on a very few new ones). If you’re considering setting up a new business or have recently done so, why not take a look at my books, all available now, in print and e-book formats, from a variety of sources. 

 
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Posted by on January 6, 2018 in Business, Small Business Chat

 

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Decor or decoration?

Well, it’s almost time to take our Christmas decorations down, for those who have them (and no, I’m not going to get into the argument about whether Twelfth Night is the 5th or 6th of January …) so I thought I’d do a seasonal post, talking about decor or decoration. And I hope you all had a good break, whatever and whenever you celebrate, and wish all my readers a Happy New Year as this blog goes into its seventh year …

A decoration is an ornament or less frequently an award or medal. Decoration is the act of decorating something (making it look nicer by adding or changing items such as wallpaper, paint, etc),

Decor is all of the decoration and furniture in a room, the whole thing. So decor is the larger category, into which decoration falls. Your Christmas tree, if you had one, as well as its decorations and any decorations hanging from the chandeliers and door frames, will all form part of the general decor of your house and rooms.

You can find more troublesome pairs here, and here’s the index to them all!

 
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Posted by on January 4, 2018 in Errors, Language use

 

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