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Words I have looked up – conspectus

No one knows ALL the words, not editors, not professors of English, not writers. But I do pride myself on having a wide vocabulary, as befits an editor and wide reader with an honours degree in English language and literature.

As an aside, English vocabulary, with its pairs of words for so many things (bloom/flower, beef/cow, food/comestibles) makes learning other languages form the same broad family much easier. Learning Dutch, German or Icelandic? Reach for those Germanic terms to help find pairs of friends. Learning Spanish, as I am at the moment, and find Yo como means “I eat”? Aha – comestibles!

All this is working towards saying that I don’t hugely often encounter a word I don’t know, aside from technical terms I come across in texts I’m editing. When I meet on in my everyday reading, I’ve been noting it down, looking it up (of course) and then putting it aside to share.

On holiday recently, I was reading Alan Hollinghurst’s rather excellent “The Sparsholt Affair” (my review of it on my book review blog is here), which is a work of literary fiction about people studying and knowing about things, but is in the main clearly written without jargon, and I came across the following passage (the narrator is visiting the “facilities” at the back of an Oxford pub):

the foul-smelling gutter at the back, with its one light bulb and conspectus of venerable graffiti.

… and obviously the word I didn’t know there was “conspectus”.

So, what is a conspectus? Well, actually it’s an overview or summary of a topic, an overall view, an outline or a synopsis so I’m not sure that he had completely and exactly the right word here. What could he have meant? Palimpsest (layers of text, etc., overwritten again and again) seems a good bet. I’d have queried it were I his editor.

But anyway, I learned a new word and now maybe you have, too.

(Sources: OED Concise, Merriam-Webster online, Collins)

 
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Posted by on April 10, 2019 in Errors, Language use

 

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How to customise your contents page in Word

It’s Word Tips time again and today we’re going to talk about customising your contents page.

Why do people customise their contents page?

Sometimes you have lots and lots of sub-headings in a document but you only want to show the main or main and sub-headings on the contents page, not every tiny sub-sub-heading.

In addition, you might want to change the style of your contents page or its individual font and layout. Here’s how to do it, with a worked example of changing the levels that are shown.

Reminder: how do I insert a contents page?

Here’s our document, with headings at H1, H2 and H3 level. I’ve marked these up with their heading levels already (see here for how to assign heading levels).

If we just follow the usual process for inserting a table of contents, we will create a blank page before this one, then go to the References tab and choose Table of Contents, then click on one of the automatic options that come up.

This is the result: a table of contents that includes all the headings in our original text:

How do I select which heading levels appear in my Table of Contents?

If you want to ignore all headings below level 2 (1.1, 1.2) then you need to customise the table of contents.

As before, select the References tab and the Table of Contents button. However, now click on Custom Table of Contents

This will give you this dialogue box:

There are lots of different things you can do here. For example, you can choose to show or not show the page numbers in the table of contents, and whether or not to align them. The preview panes at the top will show you the results before you click OK.

Options allows you to choose the style for the table of contents from a set of heading styles, and Modify then Modify again allows you to completely customise the appearance of the table of contents text permanently, with underlining, different fonts, etc.

At the moment, we’re concerned with eliminating the level 3 headings from the table of contents.Click on the arrows by Show levels to adjust how many levels are displayed:

And click OK. Here we have changed the number of levels to 2, and the result is this:

Even though the text still has the same headings and levels it had before, the table of contents now just includes those headings down to Level 2

This is part of my series on how to avoid time-consuming “short cuts” and use Word in the right way to maximise your time and improve the look of your documents. Find all the short cuts here … Please note that these tips are for Word 2010 and later for Microsoft. I can’t guarantee or check they will work in Mac versions of Word.

Do let me know if this has helped you – and do share with the buttons at the bottom of this article.

Related articles on this website

How to use headings styles – make your headings clear and consistent

How to set up numbered headings – ones that automatically update themselves!

How to create a Table of Contents – read the posts on Headings first

Table of Figures and Table of Tables – how to create these tricky ones

How do I add or remove auto-captions?

Two-line caption, one-line entry in the Table of Figures: how?

How to update Tables of Contents, Figures and Tables

Tables of Contents for editors – helping the editing process run smoothly

 
 

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What is the process once I’ve accepted your quotation?

We’ve looked in previous posts about the process of requesting a quotation from an editor in Working with an editor 1: requesting a quotation and going through the negotiation process in Working with an editor 2: negotiating and booking in. Now it’s time to look at the last part of the process – what happens once the job is confirmed and live.

All the details should have been covered off now …

  • We have agreed the price per 1,000 words or project price.
  • We have agreed the turnaround and/or deadline (if you don’t have the full project ready, I will give you a turnaround quotation, so I will complete the work within 14 days of receipt, etc. We have usually agreed a vague delivery date if not a fixed one by now.
  • If you wanted a sample edit done, I’ve done that and you’ve agreed that’s how you want to work.
  • You’ve read and accepted my terms and conditions.

What happens next?

1. You let me know about when you’ll have the full text ready for me and I’ll book you a slot. There are no obligations even then, although I do hope you will let me know if there’s any delay or you need to cancel. Lots of people have difficulty with their time scales, whether students, independent writers or journalists, so I understand and be flexible up to a point.

3. When it’s time, send me your manuscript and have a rest from it while I work on it (but be around in case I need to ask any questions).

4. I will do your edit and return the text and a style sheet detailing decisions I’ve made on anything that has different options (e.g. hyphenation, capitalisation, etc.) (see more on style sheets: What is a style sheet?)

5. You will confirm receipt and look through my changes, address those and any comments I’ve given. If you have questions or rewrites, I accept one batch of queries and 10% of the total word count in rewrites as part of the service with no additional charge.

6. I will send you my invoice and you will pay it within 30 days.

And that’s it! It all looks simple but I’m aware that if you’ve not used an editor before, this is an unknown process, and I hope I’ve made it easier for you.

Other useful articles on this website

Working with an editor 1: How do I request a quote?

Working with an editor 2: negotiating and booking in

Do I need editing or proofreading?

Working with Tracked Changes

What is a style sheet?

On completion of your edit, will my manuscript be ready for publication?

 
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Posted by on March 13, 2019 in Copyediting

 

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Words I have looked up – deuteragonist

Even editors (especially editors, who need to know what they don’t know more than most people) need to look things up sometimes. It could be a spelling you can never remember or the way a word is hyphenated in x style guide. Sometimes you just come across a word you don’t know at all, and this happened to me while working on a literary article.

So, what is a deuteragonist in a plot or play?

We know what a protagonist is – the main, central character. And an antagonist is the one who is against them. But the deuteragonist is the second most important person in a narrative – second to the protagonist. This could be the antagonist, but is more likely to be a secondary character, a sidekick, a faithful friend.

 
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Posted by on March 6, 2019 in Errors, Language use

 

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Mandolin or Mandoline?

Thank you to my husband Matthew for suggesting this one (he’s quite the fount of troublesome pairs, so watch out for more of his ones as we go through this new set of them), after he discovered himself that these two are in fact two different things.

So what’s the difference between a mandolin and a mandoline?

A mandolin is a musical instrument which is like a lute, with pairs of metal strings that are played using a plectrum.

A mandoline (which can also be spelled mandolin, hooray!) is that vegetable slicer thing (a flat body with adjustable slicing blades) that always looks like it will take your finger off.

“She was playing the mandolin, being careful not to hurt her fingers on the metal strings, while he cut vegetables using the mandoline, bring careful not to slice his fingers on the metal blades.”

You can find more troublesome pairs here and the index to them all so far is here.

 
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Posted by on February 20, 2019 in Errors, Language use, Troublesome pairs, Writing

 

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Arc or arch?

When is an arc an arch? Is an arc ever in fact an arch?

An arc is first of all a curve that is made up of part of the circumference of a circle. So it has a particular form which may well be like that of an arch, but it’s always part of that circumference in this case. It can also be the electrical discharge that jumps from one point to another (so lightning forms an arc: not in this case a nice tidy bit out of a circumference) and finally we have the metaphorical use in a “story arc” in a fiction book, film, TV series or play (often across several episodes of a TV series) which traces the development of a plot or side plot. The verb to arc means to move with a curving trajectory, which could include arching over something.

An arch is a physical thing rather than a mathematical concept or a plot device (though you can have over-arching ideas that act as a sort of umbrella across a narrative or other story). So it’s a symmetrical curved (though that curve can be quite pointy) structure that supports a bridge, a wall, etc. It’s also the inner side of the foot, which is the same thing but in nature rather than constructed. The verb means to form an arch.

So an arc has a specific shape unless it doesn’t, and an arch is a physical thing unless it’s a metaphor. But you don’t have a story arch and most arches couldn’t be said to form part of a circumference of a circle.

You can find more troublesome pairs here, and here’s the index to them all!

 
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Posted by on February 6, 2019 in Troublesome pairs, Writing

 

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Upmost or utmost?

In this series of “Troublesome Pairs” I discuss words which people get easily confused, or where it’s not clear what the difference is between them – if indeed there is a difference. Some of these I find in my work, some out in the world at large, and some are suggested to me by friends, family and colleagues (do get in touch if you have a good one for me that I haven’t written about yet!). Some of the words are homophones (words that sound the same), some just seem to get people confused.

So today we’re looking at upmost and utmost. Words with just one letter different can be easily confused – even more so when they sound very similar. Do you confuse upmost and utmost? Here’s the difference.

Upmost is also spelled uppermost, and that might be the best one to stick with if you do mix these two words up. Uppermost means at the top, the highest in importance or rank or level.

Utmost means most extreme, the greatest amount or extent of something. That doesn’t neccessarily mean the highest of something like upmost.

“I did my utmost in training to appear on the upmost reaches of the chart showing who could lift the heaviest weight.”

You can find more troublesome pairs here, and here’s the index to them all!

 
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Posted by on January 23, 2019 in Troublesome pairs, Writing

 

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