Following on from my discussion of “singular they” removing gender-specific / binary gender pronouns from your text, did you know that you can ask Word to keep an eye out for gender-specific terms in your document? Here’s how to do it.
We set up different things for the Grammar checker to check in the Options menu:
In Options, choose Proofing:
Scroll down to the section headed When correcting spelling and grammar in Word and click on the Settings button:
Make sure the writing style is set to Grammar Only:
Tick Gender-specific words (and notice there are all sorts of other grammar and style aspects you can ask Word to highlight for you):
In order for Word to actually use this feature, make sure that Check grammar with spelling is ticked:
Back in your Word document, if you use a gender-specific term such as “chairman” or “actress”, when you run a spell (and grammar) check, Word will highlight those terms and offer alternatives:
This article has described how to ask Word 2007, 2010, 2013 or 2016 to highlight gender-specific terms in your documents.
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