RSS

Did you know Word can check for gender-specific language? Word 2007, 2010, 2013, 2016

31 Aug

Following on from my discussion of “singular they” removing gender-specific / binary gender pronouns from your text, did you know that you can ask Word to keep an eye out for gender-specific terms in your document? Here’s how to do it.

We set up different things for the Grammar checker to check in the Options menu:

1 options

In Options, choose Proofing:

2 proofing

Scroll down to the section headed When correcting spelling and grammar in Word and click on the Settings button:

3 style settings

Make sure the writing style is set to Grammar Only:

4 style settings

Tick Gender-specific words (and notice there are all sorts of other grammar and style aspects you can ask Word to highlight for you):

5 gender-specific words

In order for Word to actually use this feature, make sure that Check grammar with spelling is ticked:

5.5 checkingClick OK until you are back at the original screen.

Back in your Word document, if you use a gender-specific term such as “chairman” or “actress”, when you run a spell (and grammar) check, Word will highlight those terms and offer alternatives:

6 checking

This article has described how to ask Word 2007, 2010, 2013 or 2016 to highlight gender-specific terms in your documents.

If you have found this article useful, please share using one of the buttons below. I always welcome comments, too!

Related posts on this blog

Medalling, podiuming and singular they

 
7 Comments

Posted by on August 31, 2016 in Word

 

Tags: , , , ,

7 responses to “Did you know Word can check for gender-specific language? Word 2007, 2010, 2013, 2016

  1. Don Massenzio

    September 1, 2016 at 12:40 pm

    Reblogged this on Don Massenzio's Blog.

    Like

     
  2. The Story Reading Ape

    September 1, 2016 at 6:29 pm

    Reblogged this on Chris The Story Reading Ape's Blog.

    Like

     
  3. Tracy Campbell

    September 1, 2016 at 8:51 pm

    I love learning new things. Very helpful. I’ll share as well. And I found this post via Mr Ape. 👍

    Like

     
    • Liz Dexter

      September 2, 2016 at 11:44 am

      Glad I could help, and nice to know how you came to me. Watch this space / follow the blog for more Word tips or have an explore!

      Like

       
  4. patriciaruthsusan

    September 2, 2016 at 11:27 am

    Good information. Thanks for sharing. 🙂 — Suzanne

    Like

     
    • Liz Dexter

      September 2, 2016 at 11:43 am

      Thank you, I’m not sure many people know about this!

      Like

       

I love hearing from my readers - do please leave a comment!

Fill in your details below or click an icon to log in:

WordPress.com Logo

You are commenting using your WordPress.com account. Log Out / Change )

Twitter picture

You are commenting using your Twitter account. Log Out / Change )

Facebook photo

You are commenting using your Facebook account. Log Out / Change )

Google+ photo

You are commenting using your Google+ account. Log Out / Change )

Connecting to %s

 
%d bloggers like this: