I have already published a range of posts on issues with comment boxes or comment balloons, including ones on comment boxes suddenly going tiny, or comment box text running in the wrong direction, changing the language in your comment balloons. Thanks to my colleague, Laura, I realised that I needed to post an article on what to do if your comment box size, or the general comment box area, is bigger than you want it to be.
Help! My comment box margin is too large!
This is the problem that my friend, Laura, had. Her comment box margin was somehow spreading across almost the whole page. Although it doesn’t encroach on the text area on the page, it makes your total page really wide. It looked something like this:
Even on my wide monitor, if the comment box margin is too wide, you get the choice of being able to see all of the text, as above, or all of the comment, as below – not very helpful!
How do you resolve this issue? You need to pop into Track Changes (in the Review tab) and click on the little arrow at the bottom to give you the Track Changes Options. Right at the bottom, you’ll find options for making the comment review pane / margin smaller (and moving it to the left or top if you so desire).
The default is 6.5 cm but if you like to have your page of text bigger but still see your comments, change this to a smaller size.
Note, that like everything in Track Changes, this only changes the view on your computer – whoever you are sending the document to will see it however they’ve set it up.
Help! My comment box text is too large!
Are you experiencing this problem:
To change this to a normal size, we need to access the Styles dialogue box, by either
- Pressing Control + Alt + Shift + s simultaneously
- Going to the Home tab and clicking the little arrow at the bottom right of the Styles menu
This brings up the Styles dialogue box.
Click the right hand button at the bottom: Manage Styles. When you first open this next window, the sort order is As Recommended – click on the down arrow to change it to Alphabetical:
Find Balloon Text (note: not Comment text) and it confirms how you have your text set up (blue circle).
Click the Modify button … to change your font and font size. You’ll notice lots of other options (blue circle) to change the spacing, etc.
The standard size for balloon text is 8 or 10 so choose that and you’ll have a nice tidy balloon again!
Press the OK button, and carry on pressing OK buttons until you get back to your document. Now, your comment will appear in the style you have chosen.
Again, these changes will only affect your computer.
These related topics should help you further:
Do let me know if this has helped you, saved your bacon, etc. – and do share with the buttons at the bottom of this article.