I’ve written about how to combine Word documents in this article. But what if combining documents loses the formatting?
I had a question in a comment from someone who had used my method to combine several chapters of a textbook. But the formatting all got lost. What should she do?
How to combine Word documents and not lose the format
Before you combine the documents into one big document, add a Section Break at the end of each document you want to combine.
I’ve covered this in more detail in this article, but here’s a summary with a screenshot from Word 2013.
- Go to the Page Layout tab
- Find the Breaks section and drop it down using the little arrow
- Select Section Break – Next page
Once you’ve done this to all your documents, combine them. You might find you have some extra blank pages at the end of sections: turn Paragraph Marks on (see this article for how to do that) so that you can see your Section Breaks. Carefully delete the blank pages but leave the section breaks there.
This should retain your individual formatting in each individual document that you’ve combined.
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