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Using the split screen view in Word

07 Aug

In this article, I’m going to tell you all about using the split screen view in Word, including why you would use it, how to use it, and how to stop using it. I’ve also added an alternative way to get the split screen view, which explains the problem: “help! I’ve got a split screen and I don’t know how I got it!”

What does split screen mean?

If you split the screen in Word, it means that you can see two parts of the same document in the same window, allowing you to scroll through both parts independently or keep one section on screen at all times. It’s a bit like splitting panes in Excel, although you can only do it horizontally.

Why would I want to split the screen in Word?

It’s often useful to be able to see two sections of a document at one time, without having to open two copies of the document (if you do that, one will be read-only and you can’t make amendments to it). Some examples of why split screen view is useful:

  • You are creating a large table and want to be able to see your column headings all of the time (this is similar to the use of Freeze Panes in Excel)
  • You’re creating a lesson plan and you want to look at the plan and notes at the same time.
  • You’re checking that a contents page includes the correct titles and page numbers and you don’t want to keep whizzing back and forth through the document.
  • You’ve written an introduction to a chapter and want to make sure that it refers to all of the content in that chapter.
  • You’re working on some worked examples in a textbook and you want to check the answers at the end of the document

In this worked example, I want to review the text in the February chapter of my book to make sure that the content within it is reflected in the introduction to the chapter. I want to keep the introduction (circled in red) visible on the screen while I scroll through the rest of the chapter.

1 all one screen

How do I make the screen split in Word 2007 and Word 2010?

This is another example where Word 2007 and Word 2010 operate in exactly the same way.

The Split button can be found in the View tab, in the Window section:

2 menu

Once you press this Split button, the screen will automatically split into two. Initially, a grey line will appear – this is a guide line that you can move and position as you wish:

3 line

Once you’ve positioned the screen split (it can go anywhere horizontally on the page), it turns into a second ruler:

4 ruler

Your screen is now split and ready to use.

You can scroll up and down both halves of the screen, although usually you will want to keep the top half still and just move the bottom. Here, I’ve scrolled down to the bottom of the essay on tea to see what comes next:

5 scroll

The scroll bars on the right hand side will remind you of your position in each part of the document.

Remember that you must have your cursor in the half of the screen that you wish to scroll!

How do I cancel Split Screen view?

You can revert to a single viewing pane at any time by pressing the Remove Split button (which was the Split button):

6 remove split

Your document will return to single pane view – starting at the top point of your upper pane:

1 all one screen

Using the Split Screen button

You can also use a tiny button on the top right of the screen to split your screen (and you can use this in any Microsoft Office application). I didn’t realise this until I was trying to sort out a problem for someone who had got stuck with split screen and couldn’t make it go away – I couldn’t work out how he’d got a split screen without choosing those particular menu items above. Now I know.

In the top right of your Word screen, you’ll find a tiny button like a letterbox, just above a bigger button:

7 split button

Here it is in close-up:

8 split button

Left-click on this button and the cursor will change to having two horizontal lines. Drag the cursor down, holding the left mouse button down, and the grey line will follow, just as with the other method.

9 split down

Return it by clicking, keeping the mouse button down and moving the split line up to the top of the screen.

You can mix and match these ways of adding and removing the screen split, so if you start one way, you can remove it in the other way.

So, if you’ve got a split screen and you don’t know why, you probably clicked on that little button by accident, and you can remove it in one of two ways: go into View and Remove Split or click on the split bar and move it up to the top of the screen.

In this article, we’ve learned about splitting the screen in Word, why we might want to do that, how we do it, and how to return to standard view.

If you have enjoyed this post, please share the link!

Please note, these hints work with versions of Microsoft Word currently in use – Word 2007 and Word 2010, for PC. Mac compatible versions of Word should have similar options. Always save a copy of your document before manipulating it. I bear no responsibility for any pickles you might get yourself into!

Find all the short cuts here

 
17 Comments

Posted by on August 7, 2013 in Errors, New skills, Short cuts, Word, Writing

 

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17 responses to “Using the split screen view in Word

  1. Lyndsey

    August 8, 2013 at 1:42 pm

    Smashing! Thanks Liz! I skimmed past your FB post on this yesterday thinking “that’ll come in handy one day” – fast forward to today and it’s just what I need (creating a staff handbook for someone and need to bob back and forth within it). Good stuff, much appreciated!

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  2. Brendano

    August 8, 2013 at 2:02 pm

    I still use Word 2003 mostly. I use the split screen a lot, and often ‘zoom’ to a smaller percentage in the lower part for checking references etc. Also I often split the screen when doing a find and replace, so that the box sits away from the text I’m searching and doesn’t obscure any of it.

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    • Liz at Libro

      August 8, 2013 at 8:06 pm

      Ah, that’s a handy use, too. I have a wide screen monitor so I can get the box over out of the way quite nicely, but good use of it. Also a good idea to change the zoom!

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  3. icediva

    August 12, 2013 at 4:22 pm

    Great tip!

    Like

     
    • Liz at Libro

      August 12, 2013 at 4:33 pm

      Thank you! Where did you find the link to this post?

      Like

       
  4. Christi Bell

    November 17, 2014 at 8:59 pm

    Is there a way to “save” the document so that when you open it the next time, the split feature is still “on”? I need to have the top portion of my Word document visible at all times, no matter where I am in the document, and I need it this way each and every time I go into the document. Thanks!

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    • Liz Dexter

      November 18, 2014 at 6:58 am

      Thanks for your question, Christi. I’m afraid you can’t set split screen as standard (presumably because the feature allows you to split it at any point in the document) but it’s a simple flick of the mouse to pull that little line down, so hopefully it’s not too onerous.

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      • Christi Bell

        November 18, 2014 at 2:25 pm

        Thanks Liz. I actually have two tables (checklists) at the top of my document I need to view at all times, and then a string of notes after it. So I could be on page 10, page 20 or any given page in my notes and need to reference the top. So I believe the Page Home and Page End button would be more efficient that the split screen at that point. If you have any other workarounds for my issue, please let me know!

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        • Liz Dexter

          November 18, 2014 at 4:26 pm

          Do you need to be able to edit both at the same time? If not, I would open the document twice – one to edit and one to view. Then have them open side by side on your screen – if you’ve got a wide enough screen of course, or one above the other. if not, the split screen view would also work for this purpose. I’m not sure what else you could do.

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          • Christi Bell

            November 18, 2014 at 4:30 pm

            I do need to have the ability to work in both sections at the same time and I’m working in files very fast, so I have a lot of shortcuts and I’m in and out of files very fast… Thanks!

            Like

             
  5. Janice Gow

    November 19, 2014 at 5:47 pm

    I want to have a landscape piece of paper evenly divided in two so I can put the same text on one side and then the other and get it to print both sides at once. Then cut the paper in half after printing to make two sheets that look the same. Thanks!

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    • Liz Dexter

      November 19, 2014 at 6:31 pm

      Thanks for your question, Janice. The best way to do this is to use Columns – something I will treat on this blog in due course. Turn the page into Landscape using the Page Layout tab, Orientation. Then use the Page Layout tab, Columns, chose 2. Enter your text in the first column, then copy and paste it into the second. I hope that answers your question!

      Like

       
  6. Ratemo Sammy

    November 18, 2015 at 7:17 am

    Thank you. Was a second search and I got what I wanted.

    Like

     

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