I’ve had quite a few searches coming through to this blog from people wanting to know how to create a specific kind of page numbering – the kind when it reads “page 1 of 2”, “page 1 of 5”, “page 2 of 3”, etc. If you want more detail on page numbering, read this article on the basics and this one on the finer points. If you want to know how to make “page 1 of 10” appear on your document read on!
Why would I want to make my page numbers say page 1 of 2?
It’s a matter of personal choice as to how you format your page numbers. However, your department or office might have a style guide that dictates this, so it’s as well to know how to do it.
How do I get page numbers to say page 1 of 2?
As I mentioned, I have more detailed resources on page numbering. This is more of a ‘quick and dirty’ guide.
Go to the Insert tab, move to the Header and Footer area, and click on the little arrow at the bottom right of the Page Numbers button. This will give you a menu where you can select where your page number is to appear. Choose, for example, Top of Page, then scroll down the list of options to find Page X of Y:
This gives you three places where you can insert page x of y into your document. I’ve chosen the top one. Click the option and there you have it:
Note that you can’t change this in Page Number Options, you must do it using the Page Numbers option as shown above.
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This is part of my series on how to avoid time-consuming “short cuts” and use Word in the right way to maximise your time and improve the look of your documents.
Related posts on this blog:
How to add page numbers to your document 1 – the basics
How to add page numbers to your document 2 – advanced editing etc.
Please note, these hints work with versions of Microsoft Word currently in use – Word 2003, Word 2007 and Word 2010, all for PC. Mac compatible versions of Word should have similar options. Always save a copy of your document before manipulating it. I bear no responsibility for any pickles you might get yourself into!
Find all the short cuts here …