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How do I insert clip art in Word 2007, 2010 and 2013 and other Microsoft Office applications?

12 Nov

I have to admit to being a little surprised when I was asked to post about clip art. I hadn’t used it for years, and I was taken back to the old days, when you used to buy a computer magazine with a free floppy disk full of clip art pictures …

However, the very useful point about clip art is that it’s copyright free and so simple to use: you can pop a MS Office clip art image into your presentation or document and know that you’ve not stolen someone’s work of art (although there are copyright rules about using them in commercial publications).

They’re also not as ‘cartoony’ as they used to be, including photographs as well as drawings, and there are some really good images: I found this great one when I searched for “editor”, for example!

clip art of editor holding book

From MS Word Clip Art

This article applies to Microsoft Office applications such as Word, Excel and PowerPoint. Examples are taken from Word, but the process works in the same way in all applications.

Of course, choosing and inserting your clip art varies between Word (Excel and PowerPoint) 2007/2010 and Word (Excel and PowerPoint) 2013, so if you want the latter, please scroll down a bit to the relevant heading!

How do I use clip art in Word 2007 and Word 2010 and other Microsoft Office software?

Clip art is found in the Insert tab, in the Illustrations area (this is an image from Word 2010; the button in Word 2007 has a slightly different, but recognisable, icon and is in the same place):

Word 2010 insert clip art

Making sure that your cursor is at the point where you want the clip art image to appear, click the Clip Art button:

word choosing clip art

A clip art search area will appear in the right-hand margin. It’s pretty simple: you can enter a search term, and you can also choose which kind of media you are searching for (useful for PowerPoint presentations, for example, or if you only want photographs to illustrate your document):

Word clip art choose format

Leaving this on all media, let’s search for “teapot” – pop the word in the search box and click the Go button:

Word clip art search

You should then see a grid of clip art images:

clip art search results

Stop press – you might only find you have the option to search online now – as Microsoft have withdrawn the copyright-free clip art they had offered for so many years. I believe that if you have a standalone version of Word that doesn’t receive updates, the clip art will stay, otherwise you’ll just now have an option to search Bing. Very annoying!

clip art find more

Anyway, back to our 57 teapots (which is surely enough for anyone!). When you’ve found an image you want to insert, double-click on it and it will move into your document:

clip art insert image

You will also notice here that the image is selected and can be enlarged and reduced using the little blocks around the image outline. It can also be moved, if you hover inside the box until an arrow appears.

For more on placing images in text, please see this article.

How do I use clip art in Word 2013 and other Microsoft Office software?

For Office 2013, Microsoft went all online-based, and as a result, the way in which you access clip art changed. Note that these instructions work for both the standalone version of Word 2013 (and other software) if you bought it once, and the subscription version through Office 365 which downloads updates periodically.

You access clip art from the same menu, on the Insert tab, in the Illustrations area, but it’s now called Online Pictures:

clip art office 2013

Making sure your cursor is in the place where you want your picture to be, click on Online Pictures:

Word 2013 clip art search

You now have the option to search royalty-free illustrations on the office.com clip art website or do a Bing Image search for general images.

Note Unless you have a completely standalone and isolated version of Word 2013, you will not now have the option to use clip art based within Word itself – you will probably just see Bing search. If you don’t get updates on your version of Word, it’s likely you will still have them, because Word can’t update itself to make them go away. Grrr, frankly.

Because I’m not logged in at the moment, I have the option to sign in with my Microsoft office account. If you are logged in, or do subsequently log in, you will get these additional options – OneDrive, Facebook and Flickr:

Word 2013 image search options if logged in(thanks to Laura Ripper for this screen shot)

To search in clip art, enter the search term “teapot” into the first text box and click on the magnifying glass icon:

Word 2013 clip art search

This will bring up the same results as for Word 2007 and 2010 (interestingly, you can’t differentiate at this stage between different kinds of file to insert, as you can with earlier versions):

Word 2013 clip art resultsDouble-click on the image you want to insert, or single click and click on the Insert button

Word 2013 clip art inserted

Note that in Word 2013, not only do you get the frame which allows you to change the image size, but the Layout Options dialogue box also pops out, allowing you to choose where the image sits in any text you might have.

For more on placing images in text, please see this article.

Related posts on this blog

How do I make pictures go where I want them to in Word?

How do I stop the pictures jumping around when I edit a Word document?

———————

This is part of my series on how to avoid time-consuming “short cuts” and use Word in the right way to maximise your time and improve the look of your documents. If you’ve enjoyed the post or found it useful, please use the sharing buttons below to share it via your social media networks – thank you!

Please note, these hints work with versions of Microsoft Word currently in use – Word 2007, Word 2010 and Word 2013 and other Office software for PC. Mac compatible versions of Word should have similar options. Always save a copy of your document before manipulating it. I bear no responsibility for any pickles you might get yourself into!

Find all the short cuts here … and see the full resource guide here.

 
26 Comments

Posted by on November 12, 2014 in Errors, New skills, Short cuts, Word, Writing

 

Tags: , , , , , , , ,

26 responses to “How do I insert clip art in Word 2007, 2010 and 2013 and other Microsoft Office applications?

  1. Florence Spangler

    December 24, 2014 at 8:13 pm

    Is this info outdated of ir my computer caput. Mine used to work exactly like the first description you give, but recently there are no pictures showing up.

    Like

     
    • Liz Dexter

      December 24, 2014 at 8:19 pm

      Ah, yes, if you have a version which is linked to Word Updates, they have retired clip art … Will update the post soon!

      Like

       
    • Liz Dexter

      January 22, 2015 at 9:02 am

      I have now updated this post to reflect the fact that most people will not now be able to access the clip art in the way it describes. Grr.

      Like

       
  2. Irian Hornblower

    January 21, 2015 at 5:33 pm

    I can no longer see the Royalty Free Clip art search bar that used to show in the Online Insert Pictures. Seems to me that during an MS Office upgrade Microsoft remove this bar. The only one I see is Bing. I appreciate if you could research a little bit and let us know.

    Like

     
    • Liz Dexter

      January 22, 2015 at 8:56 am

      Thanks for your comment – yes, I’m updating the blog post now to include this annoying new development!

      Like

       
  3. treasuredmemoriesuk

    March 8, 2015 at 12:34 pm

    Hi
    I am trying to put some clip art into a document.
    When I click ‘insert’ then ‘clip art’ it opens a new pane at the right side of document but does not display the images. When pointer is hovered over where the image should be it gives a title, and if I click it will insert the clip art into the document.

    But I would like to see images before inserting. Can you help please?

    Like

     
    • Liz Dexter

      March 9, 2015 at 12:27 pm

      Hm, so you get the images when you click on them, but you can’t see them when you hover over them? Can you let me know which version of Word you’re using and on PC or Mac, and also whether you get Word updates through a Microsoft account or bought it as a one-off and never get updates – I’m wondering if it’s to do with them moving over to online clip art. Has this always happened, or only recently?

      Like

       
  4. Steve Burdette

    March 31, 2015 at 1:17 pm

    Liz
    I just found your post and thank you for your hard work. I teach MS Word 2013 and Microsoft’s own book is not up to date. Their textbook wants us to edit clipart by right clicking on it and choosing edit picture, but it is greyed out. Is this also part of their “update”?

    Like

     
    • Liz Dexter

      April 3, 2015 at 6:05 pm

      Have you tried inserting the picture and then editing it – I don’t have edit picture greyed out once I have clicked on it and got the line around it showing it’s been selected?

      Like

       
      • Steve Burdette

        April 3, 2015 at 7:27 pm

        It is after I insert a piece of clip art that I do not get the option to edit. (I just tried it with a normal .jpg and it is still greyed out). I teach 29 kids and they all have the same problem – a greyed out edit picture from right clicking on the picture. BTW, Thank you for responding so quickly and have a great Easter!

        Like

         
        • Liz Dexter

          April 4, 2015 at 11:37 am

          Hm – annoying. I just tried in Word 2013 and editing is indeed greyed out for me. I can do it in Word 2010 still, though! Must be one of their updates, I suppose because the images they offer are now web-based ones under creative commons licences so they won’t let you change much. The only option would be to save the image on your computer then insert it, I suppose. Have a good Easter yourself!

          Like

           
  5. Khilesh

    July 2, 2015 at 5:36 pm

    Online picture in office 13 is just stupid idea in place of cliparts!

    Like

     
    • Liz Dexter

      July 2, 2015 at 5:48 pm

      It’s certainly quite annoying and encourages people to plagiarise random pictures off the Internet!

      Like

       
  6. Deniese Wilcox

    September 13, 2015 at 7:29 am

    I am appalled that Microsoft have removed clipart! I also train Students in Word and want to teach clipart. Here is my work around, on the Insert Tab I selected My Apps. I selected more apps and scrolled a fair way down and found Open Clipart it is free, it opens in a task pane on the right so suits me for training students. It is not as grand as Microsoft Clipart but as it is gone this is better than nothing.

    Like

     
    • Liz Dexter

      September 13, 2015 at 6:44 pm

      I know – and thank you so much for sharing your own workaround – much appreciated!

      Like

       
  7. Morag Turner

    February 18, 2016 at 4:26 pm

    I go to insert clip art and instead of seeing the picture I see a square with a circle, square and triangle in it. If I click on it, it does paste the picture onto the page. Unfortunately I cant see what the pictures are without pasting each one onto the page.
    Morag

    Like

     
    • treasuredmemoriesuk

      February 24, 2016 at 9:20 am

      I too have this problem and look forward to the answer. To be going on with I am using google to search for cartoon/clip art and then copying/pasting into document.

      Like

       
      • Liz Dexter

        February 24, 2016 at 9:44 am

        Please see my reply to the original poster, I can’t replicate it in my versions of Word (2010 and 2013). Please let me know which version of Word you are using, and whether it’s for Mac and PC, then I can see if I can offer any solutions.

        Like

         
    • Liz Dexter

      February 24, 2016 at 9:43 am

      Thank you for your question – unfortunately I can’t replicate it in my versions of Word (2010 and 2013). Can you please let me know which version of Word you are using, and whether it’s for Mac and PC, then I can see if I can offer any solutions.

      Like

       
      • Jacqueline Swinnie

        March 27, 2016 at 6:22 am

        I go to insert clip art and instead of seeing the picture I see a square with a circle, square and triangle in it. If I click on it, it does paste the picture onto the page. Unfortunately I cant see what the pictures are without pasting each one onto the page. I have 2007, it use to work, it maybe stopped when I updated

        Like

         
        • Liz Dexter

          March 27, 2016 at 2:05 pm

          Unfortunately, although I can’t replicate this myself, I am seeing this as a common problem when people update.

          Like

           
  8. Kojo

    November 10, 2016 at 4:03 pm

    There is no clip art from my insert tab in my office 2013:both word and spreadsheet

    Like

     
    • Liz Dexter

      November 10, 2016 at 4:21 pm

      It looks like if you have a subscription version with updates rather than a one-off purchased copy, the clip art option has been removed in a recent update.

      Like

       
  9. phirith

    January 30, 2017 at 7:15 am

    I think they shouldn’t cut out this function

    Like

     
    • Liz Dexter

      January 30, 2017 at 7:26 am

      I agree, but unfortunately they have done so.

      Like

       
  10. Paige

    February 24, 2017 at 1:48 pm

    Just read your post while trying to find an answer to my problem. In the past (yrs) used to be able to select a clip art in Bing and insert it into my doc. For the past month, when I try to insert clip art I get “An error occurred while importing this file followed by a string of numbers. I have been using Micro Soft word for many years and can’t figure out my problem. Has anyone run across this, too?

    Like

     

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