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Category Archives: Organisation

(Co)Working our way around town Part 1

Now I’ve got more flexibility in my timetable, I suggested to my friend Laura, who also works from home (and cafes, and her office … ) that we add in some “co-working” time to our regular lunches. The definition of co-working has extended from its original “working with colleagues” idea to include working in parallel with other people, who are probably not your direct colleagues, in a space which is probably not either of your offices. That sounds a bit muddled – it’s basically those sets of people with laptops sitting around a big table in your local cafe.

So, we decided to try doing this at a local cafe, and then we decided to start writing an irregular series of reviews of local venues with free wifi in which it’s possible (or impossible) to work. We’re going to work our way around Kings Heath and then possibly venture further afield.

Our reviews will appear on both of our blogs and appear at the same time – I wonder if we’ll have the same opinion of all of them!

Loco Lounge, High Street, Kings Heath

This large, relaxed cafe bar hasn’t been open long but seems popular with the locals, with the outside section being full on these sunny Easter days. It was pretty empty when I arrived at around 10.30 am – but this was a good thing, as I was a bit nervous about taking the laptop out and about.

First things first – a decent pot of tea can be had for £3, and they have soya milk if not skimmed (I am on a special diet for health reasons – you’ll see a lot about milk from me!) although the server didn’t seem sure about how to access the free wifi that was advertised at the front of the cafe. But she asked a manager and we were told that, instead of being given a generic username and password, we needed to set up our own logins. Fair enough, although not something I’ve come across before. The wifi was through something called U2com and I think it’s probably used across a number of locations, perhaps all of the “lounge” cafes. Fair enough, again, but it was *really* complicated to log on and use it – first of all we had to wait ages for the relevant page to come up, and then you put in a username and password, which did actually give access to the wifi connection, had we but known it, but it then redirected me to another login page, which proceeded to tell me the username was already in use (by me!) and sent Laura off to a validation page which never quite worked. I got a validation email too, which I didn’t seem to need to use.

So that was annoying, and the connection was quite slow and did drop from time to time. The other slight annoyance was the lack of electricity sockets – the only ones we could see were occupied by the plugs for standard lamps, which weren’t on. My other experiences of using the laptop in cafes suggests that there are usually more points available. Luckily I was fully charged up and it wasn’t a problem this time, but it might have been.

Points in Loco Lounge’s favour: it was nice and quiet; the tables were big and well-spaced, so it felt safe to have the laptops out and open, with less risk of spillage and other accidents than some other places I’ve visited. The staff were discreet and subtle and we weren’t hassled to buy more drinks, although we did end up having another drink (me) and lunch (Laura). No comment on the food from me, as I didn’t have any, but the prices seemed a little high for snacks, although there were a good few options for my diet, which was refreshing. The lighting is comfortable, there are free newspapers available to browse, and I certainly felt secure enough to sit and work there for a morning or afternoon.

In summary: tweak the internet connection and login and this is a great and recommended place for co-working as well as other kinds of visit.

For Laura’s review, go here!

 
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Posted by on May 11, 2011 in Business, Organisation, Reviews

 

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What have I been up to in April?

Time to update you all on what I’ve been up to in the last month or so!

April has been a time for my lovely regular customers. My physiotherapy clinic from Cirencester, my translator from Finland, my Taiwanese Master’s student, the journalist whose interviews I transcribe and my American PR agency have all sent me various projects this month, including sorting out a set of blog posts and setting up categories and tags for them, copyediting end-of-year reports for various businesses, writing press releases, transcribing an interview with a doyen of folk music, etc.

I’ve also done some individual projects for some students, and some urgent copytyping work for a friend who’s a Virtual Assistant who had too much on her plate one weekend. I do like to be helpful (actually, Bernadette’s organising a get-together for Virtual Assistants on May 18 in Birmingham – let me know if you’d like an invitation).

I’ve also been busy with my Iris Murdoch and Book Groups project – my first two regular groups (as opposed to the pilot group) have just read the book, with several more to come in May and groups signing up all the time (do get in touch if you’re interested in taking part).

Looking forward, I’ve gone more part-time at the Library job from the beginning of May, so I’ll have four days a week that I can devote to Libro projects if I need to. I’m looking forward to having a better work-work-life balance from now on! And I’ll also have room to take on some more clients, regular and one-off.

I’ve got some PhDs on the go, I should be doing some more writing and copyediting for one of my web developer clients, and the student dissertations are likely to start building up. If you know someone whose dissertation is due in May – October and they need it checked over, please do ask them to get in touch with me to book in as soon as possible. And of course, work for my regulars will hopefully continue to pop into the inbox!

 
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Posted by on May 4, 2011 in Business, Jobs, Organisation, What Do I Do?

 

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5 top tips for working from home

This month’s guest post is from Annabelle Beckwith of Yara Consulting and Coach Me Confident. I met Anna on our very first day at University (ahem) years ago, and we’ve been friends ever since. Anna was always the dynamic, arty one, full of ideas and enthusiasm, whereas I was more of a plodder. I don’t think either of us would have thought that, (ahem) years on, we’d both be running our very different businesses! Anna’s company Yara offers innovative and exciting training methods that really work – she’s been doing it longer than me, and working full-time from home, so many of us could benefit from her tips for making a home office work well and smoothly. Over to you, Anna …

Working From Home – 5 top tips

Several years ago, I worked from a rather expensive city centre office, in the mistaken belief that it would impress my clients. Sitting on the crowded commuter train one morning, it occurred to me that working from home would be a far more sensible option, cutting down massively on costs and travel and, well … just making an awful lot more sense.

Working from home, of course, has massive advantages – the flexibility and the comfort factor among them. It does, though need a different mindset. Here are my top 5 tips for anyone thinking of working from home:

1. Get organised!

If, like me, you’re not the world’s tidiest person, you will need to exert some self discipline to keep your work in order. This will range from organising your work space (so you don’t scatter things around the house and end up losing half of it), to ensuring that you have some sort of filing system, to making sure that you keep track of your finances.

It might seem like a bit of a faff to spend time at the beginning setting up a few systems, but believe me, it will be time well invested, and you’ll feel the benefit of it later on!

2. Set your goals

Two big areas for me at the start of my working-from-home career were goal setting and prioritising. The freedom of working from home can be such that it’s easy to end up running round like a headless chicken, doing lots of ‘stuff’ but not actually achieving anything.

Make sure you have clear goals about what you want to achieve, and devise a plan or schedule that will enable you to keep track of it all, and get the work done.

3. Learn to prioritise

Prioritisation is another key area for the home-worker: with no-one else telling you what to do, it’s important that you prioritise the right tasks. Avoid the temptation to do the things you like doing, or can get out of the way quickly and prioritise on the basis of how urgent and/or important something is (Steven Covey). Brian Tracy’s book ‘Eat That Frog’ is a good one on this subject.

4. Find your balance

When I first started working from home, people would say to me, “how do you deal with all the distractions?” as if the lure of daytime TV or endless cups of tea might overwhelm the necessity to actually do some work.

I’m sure that most home-workers will find that the reverse is true: it can actually be difficult to switch off. I often find myself writing blogs or e-mails later in the evening, when my kids are asking me to spend time with them.

Don’t lose sight of the reason for actually working from home in the first place (in my case, to be able to spend more time with my kids). Make sure you strike a healthy balance.

5. Join a network

One of the drawbacks of working from home – particularly if you’re working full time – is that you don’t have the advantage of being able to socialise with colleagues. Join some networks – online ones like LinkedIn are great, but find some that have local meetings and will enable you to make some new contacts and meet other people in the same boat.

Who knows – it may even lead to more business!

If you’ve enjoyed this guest post, you can find more like it, including a great recent series on goal-setting, on the Yara blog.

 
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Posted by on April 27, 2011 in Blogging, Business, Guest posts, Organisation

 

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March and April

So, it’s time for a new “What I’ve been up to” post, since my readers seem to like those, and that covers the “March” bit of my title, but I also want to look forwards into the new financial year and say thank you to my clients for the past financial year. That’s the April bit.

First of all, what I did in March …
– Continued working on my Taiwanese client’s essays – the English is really improving in these; I’m proud of both of us for that
– Continued working for my US agency client on their client’s web pages and publications
– Finished writing the content for the two websites I’ve been working on for a while
– Continued working for my translator client, including a wide range of interesting topics
– Transcribed an interview for my ongoing journalist client and read a couple of articles she’s created out of interviews I’ve transcribed (which I find *fascinating*)
– Worked on my physiotherapist client’s blog posts, including tidying up the posts themselves, adding categories to those that didn’t have them and creating a set of tags for the posts and applying those to them too, copyedited her website and turned two e-books into one
– Did a transcription of a radio show about music for a previous PhD client who’s now working on a new project
– Copyedited several third year and Master’s dissertations on economics, one on art, and one on sports science
– Copyedited a chapter of a thesis on international law

Now, here’s the April bit. It’s the start of a new tax year, and also my new financial year. I’ve run my accounts for the year and am pleased with and proud of what I’ve achieved this year. And, while obviously I’m grateful to Matthew for his support (including technical support); and my friends for their understanding as I guiltily check the Blackberry while I’m out and about with them, or dash home to finish a project; and my copyediting and small business peers for their help and advice, I want to say a big thank you to my clients.

Dear Libro clients: Thank you for taking me on in the first place, either because you’ve seen my adverts or I’ve tweeted to you or however else you found me. Thank you for trusting the person who recommended me and approaching me. Thank you for responding to my questions quickly, for making decisions if I’ve needed you to make them, and for keeping me informed of your plans and when you’re going to send me things. Thank you for understanding that I do need to work around my day job (and eat and sleep occasionally!). Thank you for your kind comments, your references for my website or on LinkedIn or Facebook. Thank you for either coming back to me for more work, recommending me to your friends and colleagues, or both! I really enjoy the work I do, I love learning about all the different things you all write about, I love creating new text for you or helping you hone what you’ve created yourselves.

Here’s to a happy, busy and successful 2011-2012 for all of us!

 

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So what does a proofreader / copyeditor / transcriber / copy writer actually do? (2)

Last month I posted a quick update on what I’d been up to, which seemed to be of interest both to those who know me and wonder what I do on those days when I’m not working at the day job and the evenings I have to rush back to my desk, and those who were keen to know what people in my profession actually do. So I thought I’d make it a semi-regular post, and I’ve done quite a lot of varied work this month…

In the past 4 weeks I have…

Copyedited two essays for a client undertaking a physiotherapy qualification, documents a client was submitting for professional development, 2 essays for my regular Taiwanese client.
Copyedited a newsletter and re-written one e-booklet on osteoporosis/copyedited one on the lower back for my regular physiotherapist client.
Written all of the copy for 2 websites, one for a motivational speaker, the other for a printing and graphic design company.
Re-copyedited a previous client’s PhD on the EU.
Copyedited a PhD thesis on psychology.
Substantively copyedited a science fiction novel.
Copyedited several articles, a longer piece and a company annual report for a new client who is a translator in Finland.
Copyedited and proofread one quarterly and one monthly publication for my regular American Club customer.
Copyedited and proofread a crime novel translated from the Italian.
Transcribed two interviews for my regular music journalist client.
Copyedited a dissertation on art for a Japanese client.

A nice mix of regular customers and new one-offs, and I did a bit of everything (proofreading, copyediting, copy writing and transcribing) which was fun.

Coming up:
Copyediting and proofreading a large American Club website.
Copyediting the next novel in a series.
A couple of PhDs where I’m waiting for the clients to finish working on the text.
More work tidying up translations from Finnish to English.
More work on American club monthly, quarterly and annual publications.
More physiotherapy newsletters and e-booklets.
More Italian crime novels.

For info on how I work with students and ensure they maintain authorship of their work, please see this post. And of course we all know the difference between copyediting and proofreading now, don’t we!

 
 

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On asking for what you (really) want

So, how is choosing a pony like choosing a freelancer?

I went horse-riding on Saturday (for the first time in years) and had asked for a “slow” pony. What I should have asked for, I realised, as my pony bucked a little and tried to bite her reflection in the arena mirror, all the while needing to be forced out of a v e r y slow walk, was a “slow and placid” pony. Never mind – I had fun and I could cope with the pony, and learned a lesson about asking for what I wanted as well as expecting what I’d asked for.

And then, I’ve just finished reading a book (look out for the review on my book blog) in which the heroine *twice* gets what she wanted, only to find out it’s not what she really wanted at all. Cue heartbreak and all sorts of lessons learned.

All this got me thinking about how, especially when we’re hiring people to do work for us, we need to think about what we (really) want before we specify the terms and conditions. If you’re using a proof-reader/copy-editor (yes, I know – I’ll explain the difference soon!), it’s useful to realise up front that you need to cut some word count, for example. This is something we can do, but it’s far easier for us (and cheaper for you in terms of time and money) to do it as we go along, rather than having to go back through the document, snipping away. If you’re concerned about a particular aspect of the project, tell us – ask away; if we’re any good, we’ll accept your questions, answer them and reassure you. I would much rather you, the client, were happy with the outcome and relaxed throughout the process, even if that means I do a shorter, smaller project for you or you don’t use me at all!

So, whether you’re choosing a pony, a life partner or a freelancer, think carefully about what you’re asking for, before you ask for it.

 
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Posted by on February 15, 2011 in Business, Ethics, Jobs, Organisation

 

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So what does a proof-reader / copy-editor / transcriber / copy-writer actually do?

Today I thought I’d share a list of the projects I’ve worked on in the last month or so, to give an idea of what I actually do. Remember that I still work part-time in a library, if this doesn’t seem much; on the other hand, remember that I am always available to chat about booking in your work, and have a flexible schedule, if it seems like a lot!

So, since the beginning of 2011, I have…

Copy-edited a report on someone’s website for a US company.
Proof-read/copy-edited PDF and Word documents for 1 monthly and 1 quarterly issue of a Club magazine, various advertising materials for the Club, and half of their website, for the American PR agency which handles their publications (including a re-write on a particularly troublesome article).
Copy-edited 5 blog posts for one blog.
Copy-edited a PhD thesis on linguistics.
Copy-edited 2 essays for an ongoing client.
Copy-edited a PhD thesis on sports science.
Copy-edited part of a PhD thesis on Nigeria.
Proof-read/copy-edited a short newsletter for a physiotherapist I work for on an ongoing basis, including some re-writing.
Proof-read/copy-edited a tender for a company which writes tenders for other companies (another repeat customer).
Copy-edited a short non-fiction book on Bosnia.
Done some background research for 2 websites for which I’ll be writing the content for the web designer to place in the web pages he’s creating.
Set up working agreements with a printing company (to write content for them) and a virtual secretary (to provide copy-editing services) so that we can get going with projects once they come through.

And coming up, I have these booked in…

Another PhD thesis, psychology this time.
Going over yet another PhD thesis (on the EU) which I’ve already worked on once; the author has passed his viva but had to cut word-count so wants it checked over one last time.
Copy-editing a client’s submission for Chartership to their profession.
A novel.
Monthly newsletters for my physiotherapist client.
Monthly and quarterly newsletters plus the rest of the website for my Club client in the US.
Hopefully some more transcriptions of interviews for my journalist client – while I haven’t done any transcribing for her for a while, I did get to read the results of a few of my transcriptions in the magazine she writes for that I happen to read anyway!

And I think I have a topic for my next blog post… what is the difference between copy-editing and proof-reading?

 
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Posted by on February 9, 2011 in Jobs, Organisation, What Do I Do?, Writing

 

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New books!

I had an exciting package of books arrive from Amazon yesterday – half for Libro’s reference section and half for ME (spending some of my vouchers I’d been saving up). I thought my clients, potential clients and Friends Of Libro might be interested in what Libro now has on its bookshelf…

I really need up to date reference materials to use for Libro, especially if I’m going to be blogging about usage, so now I’ve paid my tax for 2009-10 I have used some of my profit for these. Note: yes, there are online versions of many of these, but they cost as much as the hard copy to access PER YEAR, while the new editions don’t tend to come out yearly. So, for the time being, I am using printed copies, although this may change in the future.

Concise Oxford English Dictionary – 11th edition (luxury edition) – I realised my current Oxford Concise was bought with money I had for my 18th Birthday and is the 7th edition. Oh, and luxury means I get a bookmark and there are fingerholes in the text block so you can access each letter easily.

R.M. Ritter – New Hart’s Rules – this is the companion to the wonderful New Oxford Dictionary For Writers and Editors (which I actually adore as it has all those words you’re not sure how to spell or use!) and explains the rules of punctuation, etc. It comes highly recommended by my copy-editing peers.

Chicago Manual Of Style – 16th edition – this is the American be-all and end-all of rules on everything from typesetting to the most obscure parts of speech and uses of punctuation. I do have quite a few US customers (having worked for an American company, I am bi-lingual in American and British English, and really enjoy the differences and similarities), and this is really useful. As well as FASCINATING! I actually have two copies of this in the house at the moment, as I borrowed my library’s copy to check how useful it would be.

Norm Goldstein – The Associated Press Stylebook – another one for my US customers, this is a guide that a lot of PR agencies and other media people use.

What’s your favourite reference book, and why?

 
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Posted by on January 13, 2011 in Organisation, Reference materials

 

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Keeping organised

I’ve been having a great week off the day job, doing just Libro work. I’d like to be able to do this all the time, but really late August / early September are my peak time during the year, with loads of Masters dissertations to proofread, all with similar due dates.

Although I’ve had a couple of longer jobs, and one big project from a repeat customer, it’s mainly been 2-4 hour jobs, and lots of them. Two problems – when to do the work, and how to know whether I can take on another piece of work from someone who just emailed me.

Ladies and gentlemen: I give you the Gant Chart.

I haven’t used anything fancy, just Excel. No project management software, although I’m sure you could use that if you want, and that’s where I got the idea from. But one of my rules is to keep it simple. A phone that phones, texts, and yes, now accesses my email. A computer and an email account. A spreadsheet with my accounts. And an easy gant chart.

So – dates across the top, one per column. Customers down the side. And you get to COLOUR IN SQUARES! Yes, it’s like O-level revision all over again – most of the time spent colouring in and underlining, some of it spent working.

When a customer books in, I colour in the squares for the days from when they intend to give me the document to when they need it back. In grey. It’s pending. It’s not here yet. But I can see what I’ve got hovering. The document comes in – and it gets coloured in red. Maybe the submission date gets moved, maybe the end date. Now I know what I have in hand – what I have to do. At this point, I shuffle all the rows round so the clients are in order by due date. This way, when I’ve got a lot of work in, I know what I need to do first.

Work done, I write DONE in the cells for the days on which I actually did the work, and colour it in yellow. Invoice submitted – orange. Invoice paid – green! And I leave it on there, to show me what I’ve been up to.

A hint: freeze the panes on your spreadsheet so you can see all the client names but move across the dates without losing them.

Along with email folders for all my current and completed customers, this has kept me organised over the past few weeks. I hope it’s helped some readers with some ideas. Maybe you’d like to tell me your favourite organisation tip?

 
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Posted by on August 26, 2010 in New skills, Organisation

 

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