RSS

Category Archives: Writing

A proper author – Victoria Eveleigh and her story

Victoria Everleigh I am delighted to publish this guest post by author, Victoria Eveleigh. I “met” Victoria via Twitter, through a discussion I was having about pony books with a bookseller (who I’m going to feature on the Saturday Small Business Chats soon). Victoria has an interesting story to tell, as she has become a somewhat unlikely author, and has now moved from self-publishing to being published!

You can read all about Victoria’s farm, horses and books on her website. Let’s hear her story …

How I became a Proper Author by Victoria Eveleigh

Nobody was more surprised than me (with the possible exception of my old English teacher) when I became an author.

I grew up in London, but spent as many holidays as possible on my grandmother’s farm on Exmoor. From an early age, my ambition was to marry a farmer and live on Exmoor. Remarkably, I’ve managed both: Chris and I have been farming for over twenty-five years now.

At 240 acres, our farm is fairly small, so we’ve had several other enterprises: a self-catering holiday cottage, horse-drawn tours over Exmoor with Shire horses, Land Rover tours of the farm, organic farming, cream teas, renewable energy and publishing.

Starting to write

The Foot and Mouth crisis of 2001 was partially responsible for my first book. We never got Foot and Mouth on our farm, but it came far too close for comfort. For nearly half a year we closed the self-catering cottage and horse-drawn tour businesses, and our children stayed at home for the whole of the spring term. It was a nerve-wracking year, and our cash flow became a trickle, but in some ways it was a holiday from all our usual commitments. For the first time since we were married, we had time to spare. Chris took up drawing and painting, while I sat down and wrote the book that had been forming in my head for several years: the story of a girl and an Exmoor pony growing up on an Exmoor hill farm together.

Full of optimism, I purchased a copy of The Writers’ And Artists’ Yearbook and started writing to agents. After several months, I’d received polite rejections from some and no communication from others. I felt utterly disheartened, and would have given up completely if a friend hadn’t suggested publishing the story myself. She’d published her own books in the past, and said all I needed to do was register myself as a publisher (I registered as Tortoise Publishing), get someone to design the layout of the book (I asked a good friend who’s a graphic designer), get a printer to print it (our local printer who printed our holiday cottage leaflets obliged) and some people to buy it (um…).

Learning from self-publishing

It was shocking how much space 6,000 books took up when they were delivered to our house by the printers. Too late, I realised I knew nothing about selling and, being typically British, I didn’t feel comfortable promoting myself. However, the prospect of never being able to use the sitting room again spurred me on. I loaded some books and leaflets in the back of the car and went for a drive around the Exmoor area. There weren’t many bookshops but there were gift shops, tourist attractions and tack shops, so I had more outlets than I’d realised. In fact, my best customers turned out to be places which normally didn’t stock books because there was no competition. (I’ve found that the easiest way to get depressed is to go into a large bookshop and see how many different books there are, all vying for attention!)

Probably because of Chris’ illustrations, the first book sold so well that I had to do another print run, and I was encouraged to write a sequel. Now I had stacks of boxes and a bit of money, so we converted Chris’ work shed into a farm office where I could store both the books and the ever-increasing quantity of farm records. At last I had a warm purpose-built room where I could write and deal with the paperwork for the farm and publishing businesses.

We made the Exmoor pony story into a trilogy, wrote and illustrated a colouring book about the farming year for the Exmoor Horn Sheep Breeders’ Society and then published a story set on the island of Lundy.
The amount of effort it took to promote, sell, distribute and account for the books meant I had an ever-decreasing amount of time for writing. Furthermore, while I was trying to build up my publishing business several things happened to the book industry: the economy slowed down, then went into recession; fuel and postage prices went up, squeezing margins because books are typically delivered for free; paper and printing costs increased, and large bookshops and online stores started a price war. Simultaneously, the whole book industry was going electronic, and I couldn’t really get my head around it all.

Never give up …

I’d more or less decided to quit while I was ahead when I received an email from Louise Weir, who runs a website called Lovereading4kids. She’d read my Lundy book and wanted to make it a book of the month on her website and, to cut a long story short, through her I was taken on by Orion Children’s Books just over a year ago.

Since then my life has changed quite a bit. I have to treat writing like a proper job now, and it’s a scary, serious business with deadlines to meet, schools to visit and talks to give. However, I wouldn’t turn back the clock for anything. I love writing and I’m so glad I’ve been given this fantastic opportunity to turn it from a hobby into a whole new career. I’ve re-written my existing stories (which have been published as Katy’s Wild Foal, Katy’s Champion Pony, Katy’s Pony Surprise and A Stallion Called Midnight) and I’m writing a new trilogy for publication in 2013. It will have horses and the countryside at its heart, but it will have a boy as the main character for a change. Chris is still doing the illustrations for my books – so I’m now a proper author and he’s a proper illustrator!

I wish Victoria all the best with her new trilogy, and I’m looking forward to reading the Katy books soon. I should mention that Victoria’s publisher will be sending me a copy of “A Stallion Called Midnight” to review, but I wanted to share her story to encourage my readers who are writers: never give up!

 
3 Comments

Posted by on July 18, 2012 in Guest posts, New skills, Reading, Writing

 

Tags: , ,

What to do if my comment boxes are running right to left

A friend of mine had this issue this week, and then I did, too. Both of us were working on documents that originated from Arabic-speaking countries, and this is where I usually see this problem. It’s hard to describe, but completely obvious if you’ve ever experienced it: you’re using Track Changes to mark changes in a document, you go to write a comment in a comment balloon / box, and the text runs from right to left instead of left to right. Sometimes even the word order is reversed. It looks something like this:

The cursor is at the wrong end of the line of text, it’s all justified to the right, it shows oddly as you type, and editing it is a nightmare. So how do we change the orientation of the comment text?

Changing the orientation of comment text in Word 2007

What we want to do is change the comment box text from wanting to run right to left to making it want to run left to right. And the easiest way I’ve found to do this is to add a secret little button to your Quick Access Toolbar, then use that to sort out your text. Go to my article on how to add buttons to the Quick Access Toolbar if you need a refresher (or note that you click the down arrow on the QAT at the top of your screen then choose More Commands).

When you get to the part on the Customize Screen menu where you choose the button to add, type L to get near the right place and/or scroll down until you come to Left-to-Right Text Direction and add that to the Quick Access Toolbar.

Now you will have a button on your QAT which looks like a paragraph mark with an arrow next to it. If you hover the mouse cursor over it, it will announce to you that it’s the Left-To-Right Text Direction button. Make sure your typing cursor is in the comment balloon and press this button …

And now your text in your comment balloon should be the right way round (for you):

Please note: you will have to do this for each comment box you create. But it’s only a matter of pressing one additional button, and it WORKS reliably, where fiddling around with the Styles really won’t always work (I know: I’ve been there).

Changing the orientation of comment text in Word 2010

Now, this works just the same in Word 2010, apart from the fact that the button has a different name and a different appearance! Of course!

So when you have reminded yourself how to add buttons to the Quick Access Toolbar if you need a refresher (or note that you click the down arrow on the QAT at the top of your screen then choose More Commands), you will need to start by typing an L and/or scrolling down, but this time you’re looking for Ltr Run.

And when you want to change the orientation of your text in your comment balloon from right-to-left to left-to-right, you’ll need to click on the little green blob (although, again, it will admit that it is the Ltr Run button if hovered over):

Again, please note: you will have to do this for each comment balloon you create. But it’s only a matter of pressing one additional button, and does WORK reliably, where fiddling around with the Styles really won’t always work (I know: I’ve been there in Word 2010, too).

And if you’re using a Mac? Well, apparently you can’t do it, and will need to send it to a friend with a PC. But if you know better, do let me know!

… and if that doesn’t work …

It’s always worth trying copying and pasting your text into a new document. And if that doesn’t work, here are two more methods to try.

Changing the balloons one by one using Style Inspector

Put your cursor in the offending balloon. In the Home tab, go to Styles and click the down arrow in the bottom corner. Then, instead of Manage Styles, click the second button along, Style Inspector:

8 alternative

This will make a little dialogue box come up. Click on the top A button (marked with an arrow) and the Paragraph Formatting box should change to Normal.

9 alternative

Close the box and OK everything else until you’re back with your document, and your comment box should be the right way around! You will need to apply this per comment balloon, but it’s less drastic than this one …

Delete the styles

We also found this more drastic way. Thanks to Mr. Libro for finding this workaround.

Go to the Home tab, click the Styles down arrow and select Manage Styles (the third button):

10 alt 2

Put the list of styles into alphabetical order by clicking the dropdown arrow and choosing Alphabetical:

11 alt 2

Find your three Comment styles and delete them IN THIS ORDER: Comment Reference, Comment Subject, Comment Text (otherwise Word is liable to crash):

12 alt 2

Press Delete then confirm that you’re sure:

13 alt 2

You can just go back to the list each time. Watch out – your place in the list may well jump around and you may have to scroll up or down to find your style.

Delete Comment Text as the last one (you will see that the others grey out) …

14 alt 2

And then press OK until you’re back at your document. All of your comment boxes will now be the correct way around.

————

Want even more detail on how to customise your comment boxes? Read my article on customsing comment boxes!

Related posts: What to do if my comment boxes go tiny in Word.

Changing the language in your comment balloons

Please note, these hints work with versions of Microsoft Word currently in use – Word 2003, Word 2007 and Word 2010, all for PC. Mac compatible versions of Word should have similar options. Always save a copy of your document before manipulating it. I bear no responsibility for any pickles you might get yourself into!

This is part of my series on how to avoid time-consuming “short cuts” and use Word in the right way to maximise your time and improve the look of your documents. Find all the short cuts here

 
70 Comments

Posted by on July 11, 2012 in Copyediting, New skills, Short cuts, Word, Writing

 

Tags: , , , ,

Desert or dessert?

This common error was suggested to me by a friend who was looking at some flyers she’d made and suddenly panicked: which one should it be? And I was actually quite surprised that I hadn’t tackled it yet.

So, the big question, which can end up with sand in your ice cream or endlessly trekking with your camel over empty wastes of Angel Delight … dessert or desert?

A dessert is a pudding; the sweet course. Think of it as an extra … with that extra s. So, the dessert trolley, what would you like for your dessert, etc.?

A desert is that sandy expanse (well, you can get rocky and stony deserts but let’s not get into all the stuff I learned in Geography O and A level). Think of it being deserted, if that helps.

And here’s a fun extra (when I described this bit as “fun” to the friend who asked me about this, she started to doubt my sanity, but, hey: this is my life now). You know when you say somebody has “got his just deserts“? That’s deserts, because he has got what he deserved. Not desserts, as it’s not the pudding on top of the menu of life.

“Jack ate all the desserts, but he got his just deserts, as he could never look at a bowl of ice cream in the same way again.”

You can find more troublesome pairs here and the index to them all so far is here.

 
 

Tags: , , ,

Between or among?

I’ve encountered this one a few times recently, so it’s time to differentiate between between and among. Or among between, betwixt, among and amongst. Did you see what I did there?

It’s all a question of numbers: in general terms, between is used when you’re talking about two things, and among is used when you’re talking about three or more thing, whether that’s points, places, people or choices.

So, between means into or across the space separating two points or locations or objects – “He regularly caught the train between Glasgow and Edinburgh”, “He squeezed in between Sally and Jan so he could be in the photograph”, or two things that need to be differentiated or otherwise chosen: “I couldn’t choose between the doughnut and the cream cake, so I had both”.

And among means surrounded by, in the middle of – “I was trapped among the cows in the field” – or indicates a differentiation, choice or division involving three or more parties or objects – “You must choose your holiday destination among Bulgaria, Hawaii and Outer Mongolia”

Between can be used for more than two objects, people, etc. when you are indicating a connection between several entities/parties (“There are links between Spanish, Italian and French”) although this one is a matter of stylistic choice, and I prefer among for more than two, and when a group does something – “We came up with his fine between us: although he got caught, we all raced the shopping trolley down the main road”, although I might be inclined towards among here, too, if I was being particularly picky.

These choices, where it’s not clear which has to be used, is why we editors have style sheets, by the way, so that when we make a choice the first time, we make sure we make the same choice next time.

Bonus information:

I’ve been asked about betwixt and between a few times. Betwixt is just the archaic form of between. Betwixt and between means “neither one thing nor the other”

And amongst, like whilst and while, is a mainly British English alternative form of among, but can seem a little over-formal.

You can find more troublesome pairs here and the index to them all so far is here.

 

Tags: , , ,

Palate, pallet or palette?

I see these three, especially pallet and palette, mixed up all the time – of course double letters, e at the end of a word and e or a are all classic ways to confuse spellings, so it’s hardly surprising that people get into a pickle with these.

Your palate is the roof of your mouth, and, by extension, can also be used to describe someone’s ability to appreciate different flavours and distinguish between them (wine tasters, for example, should have a good palate).

A palette is that board, usually round with a thumb hole in, that artists use to mix their paints, or the range of colours that an artist uses.

And a pallet is a portable flat platform used to store and stack other things – it’s often made of wood but you also find them in plastic. It’s also a kind of flat knife used to shape clay or plaster. And (whisper) it can be used to describe an artist’s palette, but let’s not confuse matters by doing that, OK?

“The artist cleared his throat, stepped up onto the pile of pallets that had stored his bread, grasped his palette and mixed some colours, and let the taste of the wine swill around his palate.”

You can find more troublesome pairs here and the index to them all so far is here.

 

Tags: , , ,

Horde or hoard?

Of course this one comes under the “these words sound the same! Which on earth do I use?” category, as so many Troublesome Pairs do. What do you do if you’ve only heard the words spoken but want to write one of them (well, you look here or in a dictionary, but you know what I mean …).

So, here’s the difference:

A horde is a noun meaning a large group of people. It’s often used in a pejorative or slightly threatening sense (ravening hordes) but also in a positive, if slightly anachronistic way: “Hordes of people came to my tennis party!”

A hoard is a noun meaning a store of money or possessions. It’s usually used for something impressive and/or unusual, rather than just “some stuff”, for example a dragon will have a hoard of gold and jewels, and we had the Staffordshire Hoard archaeological find of golden and bejewelled items a few years ago. There’s a verb to go with this one: to hoard – to collect such things together, usually seen in a negative way to describe misers or people who can’t bear to throw anything away.

Interestingly, they do come from different routes: horde comes from the Turkish for (royal) camp, via Polish, whereas hoard comes from Germanic origins.

I used both words in one sentence in a post on my other blog today, as a little hint as to which troublesome pair I was going to post today – I wonder if any of my hordes of readers noticed …

You can find more troublesome pairs here and the index to them all so far is here.

 

Tags: , , ,

Historic or historical?

There is quite a lot of confusion about this pair, with them being used pretty interchangeably. But, as is often the case, there is a distinction and there is a rule, and it’s nice to maintain those separate meanings and subtle points of difference. Isn’t it?

Historic, or, for that matter, geographic, pinpoints a particular time or example. So historic means famous or important in history: a historic event. “The historic moment when the Titanic sank”. Similarly, geographic refers to a specific thing, a specific point to do with geography: the geographic north pole.

Historical, on the other hand, is a more general term, getting across the idea of something as concerning history, for instance, historical evidence. It also means “belonging to or set in the past”, so a “historical re-enactment”. And geographical means concerning geography, so you have a Geographical Society.

“Historical evidence points to this historic event being a turning point in the War.”

“The Geographical Society undertook an expedition to the Geographic North Pole.”

You can find more troublesome pairs here and the index to them all so far is here.

 

Tags: , , ,

My short cuts – Using AutoCorrect in Word (2) Why and how to use it

Welcome to the second article in my series on AutoCorrect. Last time, we learned what AutoCorrect does (automatically changes words you type or spell incorrectly to their correct forms, e.g. changing “teh” to “the”) and where to find it in Words 2003, 2007 and 2010, and we can also set up a shortcut button to make it more accessible.

Now we’re going to look at how you can use AutoCorrect to speed up your typing and make it more efficient, and how you actually amend the AutoCorrect entries to tailor them to your requirements.

Why would I use AutoCorrect?

Apart from correcting common typos, AutoCorrect has two very handy uses: I use it in these ways all the time, and if you, you will save yourself time and effort.

  1. If there is a word you can never remember how to spell, set up a short cut AutoCorrect, just type in the first few letters, and AutoCorrect will auto complete it for you. No more finding it in the spell checker yet again.  Type in Kaz and Word will display Kazakhstan.
  2. If there is a long word or particularly a phrase that you use over and over again – “Creative and Marketing Director”, “economic forecasting”, “qualitative and quantitative research methodologies”, set up a short cut for each one and save all that typing (and possible typos). Type cmd, ef or qq and watch the phrases type themselves!

How do I tailor AutoCorrect to my individual requirements?

The key to this is in the AutoCorrect menu we met last time.

First of all, there are some useful features on the screen directly in front of you. Here’s how you turn on and off all those useful features that sort out typing errors as you go (we’ve all typed THe at the beginning of a sentence, haven’t we). You just untick the box if you don’t want it to do something. By the way, we’ll be looking at those other tabs along the top, especially AutoFormat As You Type, in another article.

So, for now, we’re working with the standard AutoCorrect. We’ve started off with a list of signs and symbols, because they come before “A” in Word’s alphabet. To see what else there is, try typing a letter into the top, blank fields. Here we have a mixture of the standard AutoCorrect entries (abouta changes to about, etc.) but the top two are my own additional entries. See how many keystrokes and how much time I save by typing aaa and getting accountability agent application inserted into my document (plus it’s typed correctly first time!).

How to add a new entry to AutoCorrect

Let’s look at how to add those new, personalised AutoCorrect entries. Well, it’s pretty simple. Type the abbreviation or mis-spelling in the left hand column (or field), the text that you want to appear in the document in the right hand field (or highlight the word you want to add an entry for in your document, then access this menu), and press Add.

You can see that your entry has now appeared on the AutoCorrect list, in its place in the alphabetical order. Now, whenever you type lb, the words Liz Broomfield will appear in your document.

How to delete an AutoCorrect entry

What if you want to delete an AutoCorrect entry? I did this recently – I had set re to AutoCorrect to recognize for a document I was working on that had no contractions (they’re, etc.). Of course, when I was then typing something more informal, I got lots of they’recognize as it tried to do what I’d asked it to do. So I wanted to get rid of that entry altogether. Here’s how you do that: Look up the entry by typing in your abbreviation – what you type as opposed to what you want to come up. When you’ve found the one you want to delete, press the Delete button.

Now you can see that the entry for lb/Liz Broomfield has disappeared and the list goes from lastyear to learnign. Note: it doesn’t ask you if you’re sure you want to delete, but it does leave that entry in the top text fields, so if you’ve made a mistake, you can just add it again.

How to change or replace an AutoCorrect entry

You may want to change an AutoCorrect entry – for example, you’re stopping talking about Liz Broomfield and want to refer to Lionel Blair. Type in your abbreviation and your new version of what you want Word to insert, in this case Lionel Blair. AutoCorrect will find the original entry and highlight it. The Replace button will appear – so press that.

Word does like to make sure you mean to do it when you change something, so you’ll get another little dialogue box asking if you do want to redefine this AutoCorrect entry. Press Yes (if you do).

and there you go: Liz Broomfield has changed into Lionel Blair.

Today we’ve learned why to use AutoCorrect and how to personalise it to help you type efficiently.  If you’ve found this article helpful, please leave a comment or click one of the “like” buttons below! Thank you,

Please note, these hints work with versions of Microsoft Word currently in use – Word 2003, Word 2007 and Word 2010, all for PC. Mac compatible versions of Word should have similar options. Always save a copy of your document before manipulating it. I bear no responsibility for any pickles you might get yourself into!

This is part of my series on how to avoid time-consuming “short cuts” and use Word in the right way to maximise your time and improve the look of your documents. Find all the short cuts here

 
 

Tags: , , , ,

Then or than?

This Troublesome Pair is one I come across constantly. Interestingly, it features just as much in non-native English writing as it does in native English writing – this is usually very much not the case, with the errors found in each kind of writing not overlapping much at all. I can only think that it’s a typing error rather than a misunderstanding or mis-learning.

Then means “at that time”, “after that, next”, and, as an extension of that meaning, “therefore”. “He went to the park, then he went to the shops”. “You have made a mess of the spelling, then you will find people can’t understand you”.

Than is used to introduce the second element forming part of a comparison – “A cat is usually smaller than a dog”. It is used to express a sense of something happening next in a very specific phrase: “No sooner had the company reinvested in stock, than it went into liquidation” and I wonder, on reflection, if that is how the thans have snuck into the place of thens – maybe there’s an echo of this in the writer’s mind, or it’s a case of a rewrite of a sentence that then goes a bit wrong.

Anyway, it’s not strictly necessary to use the no sooner than phrase, so it’s perhaps best to stick to then for times and than for comparisons.

You can find more troublesome pairs here and the index to them all so far is here.

 
 

Tags: , , ,

How do I count the words in my Word document?

Looking at the search engine searches people have done before coming to this website, I’ve realised I need to publish some notes on how to count the words in your Word document. This information covers Word 2003, Word 2007 and Word 2010, although most of the screenshots are from Word 2007.

How do I count the number of words in my Word 2007 document?

Word 2007 and 2010 handily display your word count at the bottom of the screen. Well, it should be there. Let’s see …

 But what if it’s not there? If you want to display your word count at the bottom of your document, right click with your mouse on the lower menu bar – that’s the blue bit at the bottom of the window, indicated with an arrow on this screen shot:

Do take a moment to marvel at all the different things you can do on this menu bar – we will come back to them another time! Now, when you’ve clicked on Word Count, you should see your word count at the bottom of the window:

OK, so that’s one way, but what if you want more information, such as the number of characters (maybe you’re writing some text that has to keep to a certain character limit)? Never fear, there are often two ways to do things in Word, and this is no exception.

We’re going to stop looking at the bottom of the screen and move up to those tabs at the top. Click on the Review tab and you will see the Word Count option to the left:

 Click on Word Count and you will get a little dialogue box telling you all sorts of information …

Now, what if you want to count just the words in a particular section of your document (you might be trying to keep to a word limit per chapter or be writing lots of short articles you want to check)? Simply highlight the section of text you want to count, then either look at the bottom of the screen, where it will tell you that you have highlighted x out of a total of y words, or click on Word Count on the Review tab and your dialogue box will tell you just about the words you’ve highlighted:

How do I count the number of words in a Word 2010 document?

Word 2010 works in exactly the same as Word 2007 as far as the lower menu bar goes, so just follow the instructions above to show the word count at the bottom of your document.

When it comes to the Review tab and Word Count option, it’s all pretty much in the same place, but looks a little bit different:

How do I check the number of words in a Word 2003 document?

In Word 2003, you can access Word Count from the Tools drop down menu.

Please note, these hints work with versions of Microsoft Word currently in use – Word 2003, Word 2007 and Word 2010, all for PC. Mac compatible versions of Word should have similar options. Always save a copy of your document before manipulating it. I bear no responsibility for any pickles you might get yourself into! This is part of my series on how to avoid time-consuming “short cuts” and use Word in the right way to maximise your time and improve the look of your documents. Find all the short cuts here

 
 

Tags: , , , ,