I was asked this question during the week, so here’s how to count how many times a particular word appears in a document (or spreadsheet or anything).
The easiest way to count the number of instances of a word is to use the Find function.
Access Find using Control-F (press the control key and F at the same time).
Type in the word you want to search for.
Word will find and highlight all instances of the word and highlight them for you – and will tell you how many times it appears!
Note: this search for transcription will find that word buried in other words, too – so TRANSCRIPTIONs and TRANSCRIPTIONist.
To find just the single word transcription, you need to use Advanced Find.
Click on the down arrow next to the search box and then choose Advanced Find:
Click the More button (which appears where Less is showing here) and then tick the box marked Find Whole Words Only:
Now Word will count and highlight just the instances of this exact word.
This article has taught you how to count how many times a particular word appears in your document. You can use this method in Excel and PowerPoint, etc. too.
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