RSS

Tag Archives: skills

How to highlight text in a Word document

If you are amending a Word document or perhaps working on a document with someone else (a colleague or an editor), it is sometimes useful to be able to highlight some of the text in order to point it out to your collaborator.

Here are three useful ways to highlight text in Word … and one TERRIBLE way that you will never think of using once you’ve read and digested this article.

How to highlight text by changing its colour

This can be useful if you want to mark text you want to change, edit, delete, expand, etc.

Make sure you’re in the Home tab and the Font section. Highlight the text you want to change and click on the Change Text Colour button:

Choose the colour you want your text to be, and click on it. Hey presto:

This can be useful but there is a limited range of colours that are a) legible on a white background and b) sufficiently distinguishable from black. This can be particularly problematic for a reader with a visual impairment or colour blindness.

So you might want to think about using the next option …

How to highlight text using the “highlighter pen”

Just like in real life, you can scribble all over your document using a highlighter pen!. Again, you will find the Highlighter Pen button in the Home tab, Font section, next to the Change Text Colour button. You can use this in two ways:

1. Highlight your text first, then click on the button and choose a colour:

The text you had highlighted will now appear in black with the background colour you selected:

2. Place your cursor anywhere on the page and click the Highlighter Pen button. Your mouse pointer (which usually looks like a capital I unless you’ve changed it) will change to look like a pen. (Unfortunately this does now show up on a screen print. If anyone can find me a copyright-free image of this cursor change, please let me know!)

Left click where you want to start and run the mouse pointer/pen along the text you want to highlight:

The text will become highlighted as you run the pen along. Note, though, that if you use this option, your mouse pointer will keep on acting like a highlighter pen until you click back on the Highlighter Pen button and choose Stop Highlighting:

This is all great if you just want to mark, say, chunks of text that you’ve changed so your editor can see what they need to recheck. But if you need to make any comments on that text, pay very close attention to the two methods coming up and make sure you choose the correct one!

How to highlight and comment on text the CORRECT WAY

If you want to comment on some text, the correct way to do it is this. Highlight the text and in the Review tab, Comments area, click on New Comment:

A comment balloon will appear, and you can type your comment inside the balloon. If your collaborator wants to comment back, they can just add a new comment in a new balloon, and so it goes on.

The joys of using this method are twofold:

1. You can skip through the comments using the Next Comment button and you’ll never miss one.

2. You can delete the comments you’ve dealt with, the highlighting will automatically disappear, and you’ll be left with a nice tidy document.

If you’re working with someone on a document and you want to draw their attention to something and make a comment, this way we’ve just seen is the way to do it.

How to highlight and comment on text the WRONG way

Please, don’t do this. If there’s a lovely, neat way to add comments to a document, which there is (see above), there is no need to write your comments within the text itself, like this:

If you receive a document marked up like this, for each instance of a comment from your collaborator, you’re going to need to change the colour back to normal, delete the comment, or maybe add one of your own. No skipping lightly from comment to comment, but a grim stare at the document to spot the issues.

You can learn more about using Track Changes and Comments in other posts on this blog. Please don’t be tempted to try this method at home!

So, in this article we have learned how to highlight text in three good and one bad way. I hope you’ve found this useful.

If you have found this article useful, please share it using the buttons below, and leave me a comment!

This is part of my series on how to avoid time-consuming “short cuts” and use Word in the right way to maximise your time and improve the look of your documents.

Please note, these hints work with versions of Microsoft Word currently in use – Word 2003, Word 2007 and Word 2010, all for PC. Mac compatible versions of Word should have similar options. Always save a copy of your document before manipulating it. I bear no responsibility for any pickles you might get yourself into!

Find all the short cuts here …

5 Comments

Posted by Liz Dexter on January 23, 2013 in Errors, New skills, Short cuts, Word, Writing

Tags: errors, learning, research, skills, students, thesis, Word tips, Word2007, Word2010

Freezing rows and columns in Excel

09 Jan

It was time to create a new Gantt chart for myself to keep my various projects under control, and yet again I had forgotten how to freeze the columns and rows in the way I like. So I created this post to help myself – and you!

What is “freezing” rows and columns?

When you freeze a row or column in an Excel spreadsheet, you make sure that it’s on display however much you scroll down or across your document.

So, if you have a row of dates as a heading along the top or a column of customer names down the side, and your document becomes longer or wider than the screen on which you are viewing it, you can keep those columns and rows visible, instead of having to scroll up and down and backwards and forwards to find your headings.

For example, in the Gantt chart that records my work projects, I need to be able to see the dates and client names all the time, however large my document becomes:

Where is the Freeze Panes button in Excel 2007 and Excel 2010?

To find the Freeze Panes button, you need to be in the View Tab, then the long Window area. Click on Freeze Panes and you’ll be given three options: Freeze Panes (note, this toggles between Freeze and Unfreeze, as we’ll discover later); Freeze Top Row; and Freeze First Column.

How do I freeze the top row or first column of my spreadsheet?

In a shock move, something that Microsoft Office gives you as a short cut is actually useful! If you click on that Freeze Panes button and select Freeze Top Row or Freeze First Column, it will automatically freeze that row or column for you. This is because the first row and column on a given spreadsheet are likely to be the ones where you’ve inserted your headers.

Click on one of these buttons and you’ll freeze just that row or column. Freeze the top row, scroll down thousands of rows, and that top row will still be on show. Hooray!

BUT: this will only freeze one of those two areas. Want to freeze the spreadsheet so it shows more than just the first row or column? Read the next three sections.

BUT (2): this will only allow you to freeze the row or the column. If you, like me, want to freeze both a row and a column, scan down to the section titled Can I freeze a row and a column at the same time?

How do I freeze a particular row of my spreadsheet?

Say, for example, you’ve got a double row of headers, or you’ve inserted a graph at the top of your spreadsheet that you want to be able to see as you scroll down. This is where you need to be able to select the point at which the spreadsheet freezes.

Here’s where it gets a tiny bit tricky (but you’ll save this post so you remember).

Click on the row BELOW the point at which you want to freeze the spreadsheet. Not the row you want to freeze, the one below it. In this example, we’re highlighting Row 3 in order to freeze Rows 1 and 2.

Once you’ve highlighted the correct row, by clicking on the 3 in the left hand margin in this case (you can see that it’s become darker, with a line around it), click on the Freeze Panes button and select the Freeze Panes option.

Your spreadsheet is now frozen at the bottom of Row 2. If you scroll down the page, you will notice that Rows 3 and onwards start to disappear, and a horizontal black line appears at the point of freezing.

Now you can scroll down as far as you like, and Rows 1 and 2 will always be visible at the top of the screen:

How do I unfreeze a row or column?

Once you go to do something else with freezing, you will notice that the Freeze Panes option has changed to read Unfreeze Panes. This is because you can only do one Freezing action at a time. If you decide that you want to freeze a column instead, or want to practise doing that, you need to click the Freeze Panes button then select the Unfreeze Panes option first.

Note: you don’t need to have anything highlighted to click this. It will unfreeze anything you’ve previously frozen.

Oh, and you can freeze a column and row at the same time, as we’ll learn in a few moments.

How do I freeze a particular column of my spreadsheet?

If you want to freeze a particular column of your spreadsheet, you do it in the same way as you froze the particular row.

But in this case, you need to highlight the column one to the RIGHT of the column you wish to freeze. In the example below, we want to freeze at Column B, so we highlight Column C (by clicking on the C at the top of the column). Again, click the Freeze Panes button then select the Freeze Panes option.

Now, if you scroll across the document, Columns A and B will remain visible, and a thick black line will mark where the freezing has taken place:

Can I freeze a row AND a column at the same time?

Sometimes you might want to freeze both the top row and the first column of your spreadsheet. For example, I want to be able to see my list of clients, however many dates come across the page, and my dates in the top row, however long my list of clients becomes.

We’ve already learnt how to freeze just the top row or just the first column (see above), but as you might have realised, you can’t do both – if you go back to the menu to do the second one, it just tells you to Unfreeze the panes first.

Here’s how you do it:

Highlight the cell ONE DOWN and ONE TO THE RIGHT of the row and column you want to freeze. It’s just like freezing rows or columns. In this case, think of the cell nestling in the angle formed where the row and column you want to freeze meet. Here, we want to freeze Row 1 and Column A so that they are always visible. So we highlight the point at which Row 2 meets Column B.

Using the same procedure to freeze the panes (Freeze Panes button, Freeze Panes option), we have now frozen Row 1 and Column A. If we scroll both down and across, Row 1 with the dates and Column A with the client names are still visible.

Yes, Column A will scroll and the top will slide up and disappear temporarily, and yes, the dates in Row 1 will disappear as we scroll across, but the basic principle holds good: we can see Row 1 and Column A, however much we move around the spreadsheet.

We’ve learned how to freeze rows, columns and rows plus columns today. I hope you’ve found this useful.

If you have found this article useful, please share it using the buttons below, and leave me a comment!

This is part of my series on how to avoid time-consuming “short cuts” and use Microsoft Office in the right way to maximise your time and improve the look of your documents.

Please note, these hints work with versions of Microsoft Excel currently in use – Excel 2003, Excel 2007 and Excel 2010, all for PC. Mac compatible versions of Word should have similar options. Always save a copy of your document before manipulating it. I bear no responsibility for any pickles you might get yourself into!

Find all the short cuts here …

16 Comments

Posted by Liz Dexter on January 9, 2013 in Errors, Excel, New skills, Short cuts, Writing

Tags: errors, Excel2007, Excel2010, learning, research, skills, students, thesis

Table of figures and table of tables

27 Dec

Are you stuck trying to create additional contents pages for the tables and figures in your document? Read on for simple instructions on how to do this.

We’ve already learned how to apply headings styles and create an automatic table of contents. But what if you’ve got figures and/or tables and you want to show those in the contents pages, too? It can be a bit fiddly, and I’ve partly written this post to give myself a reference document, too.

In this article, we are going to learn the correct and easy way to do this without heartache and hideousness. I’ll devote another article to dealing with something that’s gone wrong …

Why do I need a table of figures?

It’s often useful to provide a list of the figures and tables in your document, especially if it’s a long one, like a dissertation or thesis. They should be separate from the main table of contents, and listed below.

The tricky thing is creating two lists, one of tables and one of figures. This is where people usually come unstuck. Follow these instructions and you should be OK!

How do I create a list of figures and a list of tables?

We’re going to take a few basic steps here. They boil down to:

Mark all your figures as Figures and all your tables as Tables
Create a Table of Figures
Create a Table of Tables

Once you’ve done that, you’ll end up with something like this:

How to apply captions to tables and figures

I know what you’ve done … you’ve inserted your figure or table then typed its caption underneath, haven’t you? Like everyone else in the world. But let’s make life easier for you.

It doesn’t matter if you’ve already typed in all the caption names just as straight text – let’s do this the proper way and we can move those typed captions into the correct place as we go!

Click on the References tab. Find the Captions section. Put your cursor where you want the caption to go (arrow), Click on the Insert Caption button.

Let’s start off with a table caption. Remember, we want to mark a difference between tables and figures so that Word can create automatic lists.

Don’t worry if you’ve already got caption text in there at the moment: do this on a new line. We can tidy things up afterwards. You might want to copy your caption text so it’s available to paste.

You can see a drop down list which says Figure at the moment. But we want to differentiate between figures and tables, so click on the arrow on the right to drop down the list.

… and choose Table. Once you’ve clicked, the Caption section above it will also change to read Table 1.

Now you can type the caption text straight into this box.

If you’ve copied the caption text you had previously entered, you can use Control-V to paste it into this box. Note: right-click and paste won’t work here, but Control-V will work.

If you haven’t copied the caption text, and you haven’t typed it in the box, don’t worry, as you will have another opportunity to insert it in a moment. Press the OK button and Table 1 and any text you’ve entered will appear below your table.

Now we’re going to add a figure caption.

Put your cursor below the figure and click on the same Insert Caption button. This time, choose Figure rather than Table:

This time, just leave the Caption box blank apart from the words Figure 1.

Now you can type the caption text in here, or even paste it in – just make sure it goes blue like the words Figure 1 (we can change that later) to ensure it’s all included as part of the caption.

Now you can go through and mark all of your figure and table captions using this method.

Modifying and formatting caption numbering etc.

You can modify your captions, especially their numbering. When you’re adding a caption, click the Numbering button.

You will now get options for changing the numbering from 1, 2, 3 to a, b, c, etc.

Use the drop down arrow to pick what you want.

You can also link the numbering to your chapter numbering – so you have Figures 1-1, 1-2, 2-1, 2-2 etc. (this is particularly useful in a long and complex document where you’re referring to lots of figures, as it saves the numbering going odd if you move figures around). To do this, click the “Include chapter number” tick box then specify what you count as a chapter number (you will need to have numbered headings to make this work):

Creating a table of figures and a table of tables

Once you’ve labelled all of your captions correctly as I’ve shown you, you can create your table of figures and table of tables.

Let’s do the table of figures first (it doesn’t matter which order you do this in).

Create a blank page where you want your table of figures to go, or click just below your Table of Contents if you’ve already created that.

Staying on the Reference tab, click on Insert Table of Figures:

You will now get some options, and this is where we choose whether we want the figures or tables to be listed. We’re adding the figures first:

Note, Table will be the default option. Choose Figure by dropping down the menu using the arrow on the right. Table will be highlighted in blue so click on Figure. As if by magic …

A table of figures!

Now return down a couple of spaces in your document and do the same to insert a Table of Tables:

Make sure it’s on Table and click OK. Hey presto …

Customising your table of figures

You can customise your table of figures in the same way that you can customise a Table of Contents, choosing from a range of styles and specifying how they are laid out:

I’m going to write an article about this soon, so for now just note that you can choose different “looks” for the list, and you will get a preview in the pane above these drop-down menu sections.

Adding headings to the table of figures and table of tables

You will probably want to add headings to your tables. Remember to mark these as Heading 1 so they appear in your automated Table of Contents, which I’ve also added here:

Updating your table of figures and table of tables

If you change anything in the page numbering, document layout or captions themselves (particularly useful if you or your proofreader finds an error) or delete or insert tables and figures, you will need to update your table of figures / tables.

You do this in exactly the same way as updating a table of contents. Right-click on the table, making sure the grey highlighting shows up. Then select Update Field and then Update Entire Table.

And that’s it.

We’ve created captions the correct way, and created tables of figures and tables of tables, done some customisation and learned how to update them.

If you have found this article useful, please share it using the buttons below, and leave me a comment!

This is part of my series on how to avoid time-consuming “short cuts” and use Word in the right way to maximise your time and improve the look of your documents.

Please note, these hints work with versions of Microsoft Word currently in use – Word 2003, Word 2007, Word 2010, Word 2013 and Word 2016 all for PC. Mac compatible versions of Word should have similar options. Always save a copy of your document before manipulating it. I bear no responsibility for any pickles you might get yourself into!

Find all the short cuts here …

Bullet points – grammar and punctuation

28 Nov

Last week we talked about when to use bullet points and how to personalise them. This week, we’re going to have a look at the actual language of bullet points, including top tips on making them easy to understand for the reader. There are two parts to this: word forms / grammar and punctuation.

Punctuation in bullet points

Over recent years there has been a shift towards less punctuation and “cleaner” looking documents. I remember this being called “open” punctuation, and it’s the difference between typing an address as:

1, Avenue Gardens,

Brighton,

BN1 1AA.

and

1 Avenue Gardens

Brighton

BN1 1AA

Of course there is a place for punctuation, but it can get a bit messy looking, and I’m all for clean lines as long as you don’t forget your semi colons within normal runs of text!

So, here are some things not to do. We never introduce a list in a sentence with a semi colon, and we don’t introduce a bulleted or numbered list with one, either.

It used to be the case that we included semi colons and even “and”s at the end of every line. But I think that does look old-fashioned and cluttered nowadays …

Regarding the full stop at the end of the last bullet point … well, the jury is out on that one. It’s one of those style choices that don’t have a specific rule. I’ve checked in my New Oxford Style Manual and my Oxford Guide to Plain English: the former doesn’t talk about the punctuation much at all, and the latter has some general standards to consider following.

Here are my suggestions:

If the bullet points come in the middle of a sentence, and it is still clear when you read that sentence even though it’s got bullets in the middle, you can
- start each bullet point with a lower case letter
- put a full stop at the end.
If the bullet points are very short and don’t form a sentence, like this:
- Start with a capital
- Don’t add full stops
- Use full stops sparingly
It is fine to add a full stop at the end of each bullet if the bullet points are long and include:
- More than one line of text which therefore forms a solid block when you look at it on the page.
- More than one sentence. It would look odd to have a full stop there and not here.

In summary:

But the single most important thing to do is KEEP IT CONSISTENT within each bulleted list! If you use capital letters or lower case letters to start each bullet, keep them the same throughout. If you end the first bullet with a full stop, end each of them with a full stop.

But of course, you can use different styles for different lists, as the context demands, although I’d be wary of having wildly different ones very close together, as it can look messy.

And this point on keeping it consistent brings me on to …

Grammar in bullet points

We insert bullet points into a text to make it more easy for the reader to understand. This means that the grammar within the bullet points should be consistent, so the reader doesn’t end up scratching their head and going over and over the same bit of text, trying to work it out.

Have a look at this example, and you’ll see what I mean:

Even if the reader can understand the basic sense of this, the uncomfortable disconnect between the different grammatical forms bring the reader’s attention to the form of the text and not the meaning of its content. And that’s not what good, clear writing should do. However, this is one of the most common mistakes I find in the text I proofread and edit. Especially if the bulleted list is long, the writer will lose track part way through and start going all inconsistent.

This is what that list above should look like:

Nice and tidy: everything following the same structure.

The grammar of bullet points must be consistent and matching so that the reader is not confused. It’s a different matter with the punctuation, which is, when it comes down to it, more of a matter of choice. Personally, I prefer capital letters and no full stop in my bullet points, which is why, if you’re my client and your bullet point punctuation is a little inconsistent, you’ll find me using that as standard!

So now you know all about how to insert and customise bulleted and numbered lists, and the grammar and punctuation to use with them! I hope you have found this helpful.

This is part of my series on how to avoid time-consuming “short cuts” and use Word in the right way to maximise your time and improve the look of your documents. Find all the short cuts here …

Do let me know if this has helped you – and do share with the buttons at the bottom of this article.

13 Comments

Posted by Liz Dexter on November 28, 2012 in Language use, New skills, Short cuts, Writing

Tags: copy writing, errors, punctuation, skills, Word tips, Word2007, Word2010, writing

Keeping it formal – your academic writing

31 Oct

I’ve worked with many different academic texts, written by native and non-native speakers alike. Many issues are the same all over the world and crop up in anything from an undergraduate essay to a journal article. One of the major ones is making sure the language and style used is appropriate to the academic environment.

Here are my top tips for keeping your academic writing formal and appropriate.

No contractions

Contractions are not suitable for academic writing. That’s right, don’t do what you wouldn’t see in a textbook.

Change don’t to do not
Change there’s to there is
Change isn’t to is not

The only exception to this (and to all of these rules, actually) is if you’re quoting, either the literature or the direct speech of your interview participants / writing in entries to your questionnaires. Then, go ahead and use what someone else has said (but see the section on tidiness below).

Colloquialisms and slang – not cool, man

It’s very easy to be tempted to write as you speak. This includes those contractions that we’ve just talked about, of course. The classic one I see here is “lots of”; you just need to upgrade that one a little, and the same happens with “really”.

Instead of “Lots of researchers say this is wrong”, try “Many researchers say this is wrong”.
Instead of “This happened in lots of places”, try “This happened in a large number of cases”
Instead of “Interviewee A appeared to be really upset about this”, try “Interviewee A appeared to be very upset about this”

If you’re tempted further into slang, then think twice. Is there a way to make this sound less informal? What word would you use if you were talking in a seminar, or to your grandparents?

There is no place for the exclamation mark!

This one is more about objectivity than anything else. If you’re writing an academic text, you need not to appear partisan (even if you are) and your language needs to be very cool, calm, collected and academically rigorous. An exclamation mark is a surefire way to allow your own personal feelings to creep in.

Contrast these two examples:

When they were claiming expenses, senior managers would often claim for an extra meal that they did not order or eat!
When they were claiming expenses, senior managers would often claim for an extra meal they did not order or eat.

In the first one, we can’t help reading a value judgement – this is a bad thing, right? Well, it might be, but your job is to report the facts and then draw conclusions from them, backed up with the theory from your literature review.

Me, me, me (I)

It can be quite hard to work your own practice into the text in an appropriately formal way. It’s not usually acceptable to use the word “I” and you will need to find a way to work around this. It’s a good idea to check local practice here – some institutions favour “we”, some go for “the researcher”, and some won’t let anything personal through at all, and you’ll have to do some rather acrobatic writing to twist it all round into the passive tense.

Please note that this one can change depending on the academic discipline within which you’re working, and the agreed common practice of your institution. So check this one with your supervisor or the style guide you may have been given at the start of your course or contract, and adhere to the rules you’re given there above my rules. If you are not given any guidance, then use my suggestions to keep it as formal as possible. It’s worse to be under dressed than to be over dressed!

Here are some examples of the options:

I found that not all of the respondents answered every question
We found that not all of the respondents answered every question
The researcher found that not all of the respondents answered every question
It was found that not all of the respondents answered every question
Or, keeping it simple: Not all of the respondents answered every question

Eliminate sloppiness

It’s oh-so-easy to let sloppiness and inconsistency creep in, especially when you’re writing a long document with lots of sections. These are a few of the major culprits

Not checking the spelling of names in your references. Spell-checker won’t notice this and if you go too far wrong, your proofreader might think you’re talking about two different authors.
Not being consistent in your headings styles and numbering (read this article and the ones it’s linked to if you need help setting this up to be automatic)
Not being consistent with how you lay out new paragraphs and indented quotations (those big ones that you put in a special paragraph all on their own)
Not being consistent with your -ise- and -ize- spellings (organisation vs. organization)
Not being consistent with your capitalisation – there are rules for this which I’ll treat on the blog at some stage, but there are often choices to be made, too
Not being consistent with hyphenation – similar to capitalisation
Using abbreviations without spelling them out the first time

The editor’s solution for this? Use a style sheet. If there’s something you need to use consistently, note down your preferred way of doing it on a separate Word document, and keep it open to refer to as you need.

With abbreviations, note down each one and when you first use it (chapter and section will be enough), Keep this updated if you’re working on the chapters in an unusual order, and make sure the first instance is the one that has the words spelled out.

Keep it tidy

This is related to sloppiness, but a bit more specific. This is all about keeping the document looking nice, so how it looks doesn’t distract from what it says. I find two main culprits here:

Putting everything into direct quotations from interview respondents. I often find a quotation like this: “… and um the thing the thing is that, it’s not going to … work … at … all”. A much neater way to put this, which is going to get across the meaning a lot more clearly, would be “And the thing is, that it’s not going to [pause] work at all”.
Emphasis overload. If you’re indenting a quotation and putting it in italics, you don’t need to put quotation marks around it, too – it’s pretty obvious that it’s a quotation. If it’s a quotation in the text, just quotation marks, no need for italics except for emphasis. If you’ve got a heading, bold, underline and italics plus a colon at the end might just be too much

As a basic rule, keep it simple, keep it neat and tidy: don’t distract from the reader’s experience of the content of your writing.

Reference, reference, reference

I cover this in detail in another article, but it’s worth reminding you of these rules …

If you state an opinion that hasn’t come directly from your brain as an original thought, reference it: “Many people think the sky is green (Jones, 2010; Smith, 2012)”
If you talk about something that’s come out of your research, reference it and make sure you label your respondents: “One teacher thought this was rubbish and said so (Interviewee A2)”
If you state your own opinion, still back it up: “When reading the responses from the students, it struck the researcher that this needed looking into”; “As we have seen from the teacher respondents, not everyone agreed”. “We found that, contrary to Green (2011) our results suggest pupils do respect their teachers”

——-

I hope you’ve found these pointers useful. If you’re a student or a supervisor and you can suggest any more hints and tips, do please use the comments below to share them! And you might find my other resources for students and resources for Word users helpful – do take a look.

10 Comments

Posted by Liz Dexter on October 31, 2012 in New skills, proofreading, Students, Word, Writing

Tags: errors, skills, students, Word tips, writing

My short cuts – the line space button

24 Oct

Today we’re finding out all about the wonder that is the Line Space button. Do you know what it does? Did you know it was even there? And did you know how many ways there are to get to the Paragraph menu …? All this and more in today’s Short Cuts!

What is line spacing and why do I need to know about it?

Line spacing defines a large portion of what your document looks like on the page. It’s all about the gaps between the lines you type. Too close together, and your document can be hard to read. Too far apart, and there aren’t enough words on the page, with all that white space glaring at you. Of course, sometimes you’re told that your work must be presented in a particular way – double line spaced is popular for both academic work and fiction being submitted to a publisher or magazine.

It’s also really useful to be able to insert a gap between paragraphs automatically, to save you having to insert one manually – and if you find you’re working on a document that has odd spacing (or, worse, inconsistent spacing!) between lines and paragraphs, this is how you sort it out.

How do I alter the spaces between lines in my document?

We’re in Word 2007 or Word 2010 now, with that handy “ribbon” containing hundreds of little square buttons. Make sure you’re in the Home tab and have a look at the Paragraph section. You should find a button with up and down arrows to the side and lines of text in the middle: the Line Space button. There’s a big version at the top of this post, and you can find it here:

When using this button, or indeed anything that changes the word, line, paragraph, page or whole document that you are working on, make sure you’ve highlighted the text to which you want the change to apply first. Then click on the button and see what choices you are presented with:

The first thing you’ll notice is that one of the line spacing options (in the top half of the box) is already ticked, and you have an option to Remove Space After Paragraph (in the bottom part of the box) which, you can see by comparing it to the line above it, implies that there is a space set to appear after each paragraph at the moment. So one useful feature here is that clicking on the paragraph and then the line space button will tell you what is already set up for that part of the document. In this case, the spacing is 1.15 (just a little bigger than single line spacing) and there’s an extra line space after each paragraph.

Let’s try changing something …

Here, we’ve changed the line spacing to 1 and clicked on Remove Space After Paragraph, so it’s flipped to saying Add Space After Paragraph (red arrows). And look what’s happened (immediately) to our highlighted text. All of the lines are closer together, and the space between the paragraphs has disappeared (blue arrow).

We can change it back and go the other way, too …

This image is at the same scale as all of the other ones, but you can see that changing the line spacing to 1.5 and adding spaces before and after the paragraphs has really spaced it out, and moved it further down the page to start off with.

Now, there’s one line in the dialogue box we haven’t looked at yet: Line Spacing Options… What does that do?

How do I use Line Spacing Options?

The Line Spacing Options … erm, option can be found between the line spacing and paragraph spacing choices:

When you click it, you’ll be given a new dialogue box, which is actually the standard Paragraph options box. It has two tabs, and the first one is Indents and Spacing:

If you want to customise your document completely, this is where you come to set the paragraph indent, and the actual distance between paragraphs. There’s a handy Preview pane at the bottom which will show you the effect of any changes you make on some sample text (circled in blue). You can also work with Tabs from here – we talked about Tabs in another session. And, if you wish, you can change everything on here and then set it as being your default setting for paragraphs for this documents, or all documents based on this template that you ever work on:

The other tab on this dialogue box is all about Line and Page Breaks:

These are topics in themselves, so I’ll write about them in another session (if I forget to come back and put a link in here, use the Search box in the right hand column of this blog, or look it up in my index).

When you’ve finished with all of these options, just press the OK or Cancel buttons to accept your changes or go back to the document.

How do I access the Paragraph menu?

This being Word, you will find the same Paragraph menu we’ve just been looking at popping up on other routes through the software. If you just need the Paragraph menu and not the Line Spacing options in particular, you can access it from any Word document by highlighting your text, clicking with the right mouse button and selecting Paragraph from the selection that appears:

Or you can access it by clicking on the little tiny arrow at the bottom of the Paragraph title bar (if that’s what it’s called!) on the ribbon (I talk about these little arrows elsewhere, too):

I hope you’ve found these hints helpful! Do pop a comment on this post if I’ve helped you learn something new or solved a tricky problem for you, and do explore the rest of my blog if this is your first visit!

Please note, these hints work with versions of Microsoft Word currently in use – Word 2007 and Word 2010, all for PC. Mac compatible versions of Word should have similar options. Always save a copy of your document before manipulating it. I bear no responsibility for any pickles you might get yourself into!

2 Comments

Posted by Liz Dexter on October 24, 2012 in Copyediting, Errors, New skills, Short cuts, Word, Writing

Tags: Copyediting, skills, students, Word tips, Word2007

Working with Track Changes in a document

10 Oct

Here’s the last part of my series on working with Track Changes. We’ve already learned what Track Changes is, why we use it and where to find it, and how to customise Track Changes to suit our own preferences. Now it’s time to learn how to work with a document that has Tracked Changes – i.e. how to get rid of all those marks and comment boxes and be left with a clean document with no errors.

Why do I need to work with Track Changes in a document?

These instructions will be useful to anyone who has their work edited, critiqued or otherwise commented on by other people. For example, I work in Track Changes with all of my student customers, because they need to see what I’m suggesting they should change so they can make the decisions and retain their understanding and authorship of their own texts.

If a text has Track Changes on it and you want to submit it for your Master’s or PhD, a journal, a magazine that publishes creative writing … you need to remove those Tracked Changes so they don’t show up when someone else reads your document.

(Note: in the last article we looked at how the different views of track changes don’t actually delete the changes – review this article for more information in the section “How can I change which changes I can see?”)

How do I remove the Track Changes markup from my document?

To get back to basics, you’ll find all the buttons and drop-downs you need in the Review tab in Word 2007 or 2010 (or the Tools dropdown in Word 2003):

We’re looking at the Accept / Reject area to the right of this section, and then the New Comment / Delete area to the left.

And let’s just remind ourselves what a document with Track Changes looks like: here’s the one we’ve been working on for a little while now. Additions show up in red underlined, deletions disappear and pop into a comment box, and comments and corrections appear in different colours depending on who entered them:

So, first of all you will need to look at each of the changes that are showing in your document and decide whether to accept or reject them. Then you need to review all the comments, make the necessary amendments, and delete the comment. Finally, you need to check that all the markup has actually disappeared, and you’re left with a nice clean document.

How do I accept changes in a document?

The area you need to look at for accepting (and rejecting) changes is that section in the middle of the Review tab that looks like this.

You will notice that there’s a little arrow on the Accept button; if you drop that down you get a range of choices. Let’s see what happens if you position the cursor by the change you want to accept and hit Accept Change:

You can see that the word “text” has stopped being underlined and changed from red to black. You have accepted the change, and the additional text has basically become part of the actual, final version of the document now.

You can Accept and Move to Next if you want to skip through all of the changes one by one – a good option to take that ensures you don’t miss one. Or you can do this manually using those blue arrows to the right of the Accept and Reject buttons. Or, you can choose Accept All Changes:

If you do this, as you can see, all of the tracked changes (but not the comment boxes) disappear.

Note: I don’t encourage student clients to do this, as I prefer them to look at every change and accept or reject it individually. However, I use this option if I have been asked to provide two versions of a document for a client: one with changes marked and one “clean” copy. It’s a quick way of accepting all the changes I’ve made and seeing what I’m left with.

You can undo any individual Accept Change or Accept All Changes, immediately after you’ve done it, by hitting the Undo button:

How do I reject changes in a document?

Rejecting changes is done in exactly the same way as Accepting changes. Obviously, if your editor has suggested a change for you, they are the expert and it’s worth seriously considering accepting it. But there could be a choice involved (with a comment box nearby explaining it) or you could be working collaboratively with a colleague and deciding to reject a change one of you has made.

Anyway, there’s a Reject button with a dropdown arrow, and the choices are the same, when you place the cursor by a marked change, allowing you to reject just that change or reject it and move on to the next one …

When you reject this change, you will see that the text will revert back to what it said originally, with a word missing. The insertion has been deleted, and again there is nothing there in red or underlined, but that’s because it has been removed from the document.

And again, you can decide to Reject All Changes (not if I’ve made them for you, though!), in which case …

… all of the changes (but not the comments) will disappear and you’ll be left with your original textt, just as it started out. Of course, you won’t want to do this if you’ve asked an editor to offer their suggestions, but you need to know what this does and how to use it.

How do I remove the comments in a document?

OK, so we’ve gone through all of the changes in the text and accepted or rejected them. Now how do we get rid of all those comments in the margin?

The area for doing this is on the left of the Review section. You will see a series of buttons for handling comments:

The important thing to remember here is that, like with the accept or reject changes functions, you need to have the cursor on the affected text when you choose to delete the comment.

When you press the Delete Comment button, both the highlight in the text and the comment box in the margin will disappear:

You can choose to Delete all Comments: I suppose this would be useful if you’ve reviewed all the comments and done what they say, although personally I like to review a comment, do what it instructs, then delete the comment individually, and that’s how I would always recommend you work through them.

Anyway, once you have accepted or rejected all the changes, and deleted all the comment boxes, you should be left with a clean, amended text with no coloured or underlined text, no lines in the left hand margin, and no comment boxes:

Why can’t I make all the Tracked Changes disappear?

You may sometimes find that there are some sneaky bits of markup left in your text once you’ve done all the above. This usually shows up as lines in the margin where a small change has been made.

The other culprit is thinking that you can use the Final Showing Markup menu to hide the track changes. You can’t. Any method you use to customise track changes will only appear in your own version on your own computer. Several of my clients have reported that they have turned off Track Changes, then all the changes have “reappeared” when they re-opened the document. That’s because they had chosen the Show Final option, thinking they had removed the markup but really only hiding it on their version of the document.

As I mentioned at the beginning of this article, review this paragraph under the heading “How can I change which changes I can see?” for more information on this aspect of customising track changes..

In summary: the only way to remove Track Changes markup is to:

Go through each change
Decide whether you accept it
Accept or reject it
Move on to the next item
Review the comments and do whatever you are instructed to do
Remove the comments once you have reviewed them

If any last vertical lines then remain in the left hand margin, it’s fine to hit Accept all Changes, which will get rid of them once and for all.

———-

This article has taught you how to work with a document that has been marked up using Track Changes. You can read more about what Track Changes is and why we use it, and learn how to customise Track Changes.

If you have found this article useful, please share or “like” it using the buttons below, or leave me a comment to tell me what you think. Thank you!

This is part of my series on how to avoid time-consuming “short cuts” and use Word in the right way to maximise your time and improve the look of your documents.

Find all the short cuts here …

35 Comments

Posted by Liz Dexter on October 10, 2012 in Copyediting, Errors, New skills, Short cuts, Word, Writing

Tags: Copyediting, skills, students, Word tips, Word2007

Customising Track Changes

03 Oct

So how do I customise Track Changes (and why would I want to?). Previously, we learned about why you might want to use Track Changes and how to find and use it to delete and add text and make comments. Now we’re going to go one step further and customise it all (and you can also find out how to work with a text that contains tracked changes).

So, here’s our original text with some changes tracked that we created last time:

Why customise Track Changes?

Customising Track Changes basically makes things more comfortable for you and means you can work in a way that suits you. For example, some people like to cross out text in a document, like if you were editing a written manuscript, while others like to remove the deleted text altogether and place it to one side.

Please note: This is customising your view of the document. It’s personal to you, your computer and your document. When someone else opens the document, they will not necessarily see what you see, especially if you’ve customised it away from the defaults. Note this, because it becomes ever so important later on …

How do I customise Track Changes?

Your key area for this is the Review tab, then the section marked Tracking. You can change three things:

Tracking Options themselves (the colours and fonts that mark the changes)
Balloons (whether changes are marked within the text or to the side of it)
Final showing markup (which changes show in your version of the text)

We’ll look at these in turn, and also at what happens when more than one person makes changes to the document.

How do I change the tracking options?

To change the tracking options you need to click on the little arrow at the bottom right of the Track Changes button. This gives you another way to turn Track Changes on and off, a menu item to click to access the tracking options, and a final item we’ll look at later on.

For now, let’s click on that middle menu item. Up pops a great big dialogue box with all sorts of things to change:

I think this is fairly self-explanatory. On the left hand side, you can change how the text appears when you do something to it (underline, double underline, etc.) and on the right hand side you can change the colour.

Let’s change some things …

So here we’ve changed insertions and deletions to double underlines and double crossings-out and the comments to blue. Watch what happens to our text (actually, the crossing-out won’t show up until the next section … )

Because the crossings-out are shown in balloons, not in the text, we can’t see them. But that will all change …

How do I customise the balloons?

Now we’re moving on to talk about what appears in balloons and what appears “inline” or in the text itself.

Important note: This is not how you change what comments themselves look like. For that, you will need to see my posts on comment boxes.

The menu we need here is the next one to the right of the Track Changes button, called, inventively, Balloons:

At the moment, Show Revisions in Balloons is ticked. Note that to change between the options, you need to tick the one you want – no unticking allowed! Try ticking Show All Revisions Inline:

and watch what happens to the document. Gone is the right hand margin, gone are all the balloons, and instead you can see what has been crossed out, and you can only read comments by hovering the mouse over the note indicating there is a comment:

Now, personally I don’t like it looking like this, but some people do.

For more information than you would ever want on how to further customise your balloons, please see my article on customising comment text.

How do I change which changes I can see?

You can review particular changes individually using the next button along: Show Markup. Drop it down and you can see that you can choose to see various kinds of correction, and also only changes made by a particular person:

I don’t think I need to show you examples of all of these – have a play with them and you can see what’s what.

Above this menu item is Final Showing Markup. Now: this is important. Yes, you can choose how you view the document …

For example, you can choose Final and you’ll see the document in its final form with no changes showing:

But: REMEMBER – this is all about what YOU can see. The Tracked Changes have not gone away: they’re still on the document, just hidden. So if you send the document to someone else, they can change their view and see all your changes and comments! Eeps!

You can only “get rid” of changes and comments by accepting or rejecting them, individually or en masse, and that’s a job for next week’s post.

How can I tell which reviewer has made which comments?

If more than one of you is reviewing the document, Track Changes makes it easy to see who said what. All you need to do is make sure that the “by author” option is chosen in Tracking Options …

… and your comments and alterations will appear in different colours:

Again, avoid telling the other person, “Oh, my comments will appear in blue”, as it’s up to the individual and their own computer as to what colours will appear.

How do I change my initials in comments?

If you want to change your initials in the comments, perhaps because there are two reviewers with the same first initial, you need to go back to Tracking Options and choose Change User Name. This will bring up the Word Options dialogue box, and at the bottom you can change the initials that appear in the comments balloon:

Next time I make a comment, my initials have changed!

However, please note that when I change L to LB here, the change takes effect from that moment, and is not applied retrospectively. Well, you can’t have everything!

A final note

You may want to pin some of your most common choices to the Quick Access Toolbar – read this article to find out how.

So, we already knew how to find Track Changes, today we’ve learned how to customise Track Changes so it works just as we want it to. Next time, we’ll be talking about how to work with the Track Changes you, or someone else, has applied to the document, leaving it nice and tidy and clean! And there will be a separate article on formatting comment balloons, coming soon. In the meantime, if you want to customise the text in your comment balloons or it goes all small or runs from right to left, click on the appropriate links to find out what to do.

This is part of my series on how to avoid time-consuming “short cuts” and use Word in the right way to maximise your time and improve the look of your documents.

Find all the short cuts here …

74 Comments

Posted by Liz Dexter on October 3, 2012 in Copyediting, Errors, New skills, Short cuts, Word, Writing

Tags: Copyediting, skills, students, Word tips, Word2007

Track changes – how to find it, how to use it

26 Sep

This is part of my series on how to use Word to the full to get what you need out of it. Today we’re going to talk about why you might want to use Track Changes, how to find it and how to start using it. Next time, we’ll look at customising Track Changes, then working with the changes that have been tracked and ending up with a nice clean document.

Why use Track Changes?

Track changes helps you collaborate with someone else on your text – or mark it up for yourself. Reasons you might use it:

Two or more people are collaborating on a document. You want to know who’s written what, and comment on the work
You’re editing someone else’s work. I use Track Changes when working with students, so that they can see what I’m suggesting and make the decision as to whether to accept or reject my changes, thus retaining their control over the changes and the authorship of the text
You’re editing your own work – you can see what you’ve deleted and added, or leave notes for yourself, just like working on the paper manuscript

How do I find Track Changes in Word 2003?

Like with most features, once you’ve found this in the menu system, it works the same in 2007 and 2010. This is how you find Track Changes in Word 2003: Go to the Tools menu, drop it down, and select Track Changes.

How do I find Track Changes in Word 2007?

Go to the Review tab, and you will find the Track Changes options half way along the ribbon:

How do I find Track Changes in Word 2010?

This works the same as in Word 2007 – go to the Review tab and you’ll find the Track Changes options half way along the ribbon. The rest of the screen shots will be from Word 2007 but apply equally to Word 2010, as it works in the same way.

How do I turn Track Changes on and off?

You will see a big button marked Track Changes. Don’t worry about the little arrow in the corner for now, just press the button. It will go yellow, and this means Track Changes is turned on, and everything you do to the document from now on will be marked on the document.

If you want to turn Track Changes off, press the yellow button again and it will turn grey. From now on, anything you change will NOT be marked up.

What happens when I delete and add text with Track Changes turned on?

When you add text to the document (marked in blue) it will insert in a different colour, and underlined (note: the colour may not always be red. See the article on customising Track Changes for why and how to change it). When you delete text from the document (marked in red), it will either hook it out of the document and stick it in a balloon to the side of the text (as here, and how I like to do it), or cross it out in the document itself (see the Word 2003 example below). Again, you can choose which it does, and we’ll look at that next time.

How do I add a comment?

Sometimes you might want to add a comment to the document. This is helpful if you don’t understand what the other author is saying, or if something just needs to be commented on. You might want to leave a note for yourself in the margin.

When you want to do this, highlight the text you want to comment on and press the New Comment button in the ribbon. A comment balloon will appear in the right-hand margin, where you can type your comment.

Note, sometimes the text in this box comes out tiny or running right to left, especially if you are commenting on someone else’s document. See those links in the previous sentence? Click on those for how to solve both these problems.

You can pop back into the comment balloon at any time to edit what you’ve typed there.

And what does this all look like in Word 2003? Like this (note the crossed out deleted text):

In the next two posts, we will be looking at how to customise your Track Changes markup, and how to deal with a text containing tracked changes and comments.

Thanks to Kathy O’Moore Klopf for the Word 2003 screen shots!

Find all the short cuts here … and do share or post a comment if you have found this useful!

12 Comments

Posted by Liz Dexter on September 26, 2012 in Copyediting, Errors, New skills, Short cuts, Word, Writing

Tags: Copyediting, skills, students, Word tips, Word2007

My short cuts – automatic formatting as you type (and how to get rid of it)

22 Aug

In this post we looked at AutoCorrect, and automatic formatting is really an aspect of AutoCorrect – although I find it’s more annoying than useful, I have to admit. In this post I’ll show you where to find auto formatting, what it does, and how to turn it off.

This is part of my series on how to avoid time-consuming “short cuts” and use Word in the right way to maximise your time and improve the look of your documents.

What is automatic formatting?

Automatic formatting is basically Word trying to be helpful. Instead of a Paperclip Man or cartoon dog popping up in the corner of your screen, it will try to guess what you’re doing and format it to what it thinks you want. This can be very useful, or it can drive you mad, depending on context.

Where do I find the AutoFormat menus?

AutoFormat lives on a set of tabbed menus alongside AutoCorrect. For full instructions on how to access AutoCorrect, see my article on AutoCorrect and where to find it, or if you’re confident, do this:

Word 2003: Tools – AutoCorrect Options
Word 2007: Office button – Word Options – Proofing – AutoCorrect Options
Word 2010: File tab – Options – Proofing – AutoCorrect Options

When you’ve done that, you should see a window that looks like this:

The two features we’re interested in are AutoFormat and AutoFormat As You Type.

What is the AutoFormat menu for?

Let’s look at the AutoFormat menu first. Click on the relevant tab in the AutoCorrect Options window and you’ll see this:

This is how you tell Word what you want to automatically format – however, whatever you change here doesn’t affect AutoFormat as you type. In fact, if you search on Google or in Word’s own help menus, it’s hard to find out what to do with this menu. I can tell you, after exhaustive research, that this menu is used to format your document after the event, at the end, when the document has already been created.

By pressing OK, you will apply all of the automatic formats that you have ticked to the document in question. You can pick and choose which ones you apply, and they are all pretty self explanatory, and you can ask it to retain the styles already set up in the document if you want to.

What is the difference between AutoFormat and AutoFormat As You Type?

AutoFormat is used to format the document after it’s been written. This is particularly useful if you’re sent a document to use which has the “wrong” quote marks, etc. AutoFormat As You Type is used when you’re creating a new document, so you can automate the format and make it consistent as you go along.

What is the AutoFormat As You Type Menu For?

The AutoFormat As You Type menu allows you to choose what Word helpfully automatically formats for you. Let’s have a look at the menu: just click the relevant tab if you’re looking at AutoCorrect or AutoFormat.

You can see that there are lots of options here – most of them are pretty self-explanatory, especially as they give examples by each tick box. The ones that cause most issues, in my experience, are

Replace as you type: Internet and network paths with hyperlinks

Apply as you type: automatic bulleted lists / automatic numbered lists

Let’s look at what these do in your document … and then how you can stop this if you want to.

What does AutoFormat As You Type do?

As I said before, AutoFormat As You Type tries to be helpful. It particularly likes helping you make nice neat lists. So if you start some bullet points by typing a * or –

and then a space, for example, it will turn them into bullet points for you!

Notice the little AutoCorrect Options icon appearing to tell you what Word’s doing. When you type some text and hit Enter, you’ll automatically be given a new bullet point to start you off:

(You escape from this treadmill by hitting Enter twice at the end of your last list item.)

If you start typing a list by putting a 1. at the beginning of a sentence …

… when you press the space bar, it assumes you’re writing a list and helpfully indents it:

and when you press Enter at the end of that line, it helpfully numbers the next line for you:

As you can see, you do need that full stop after the number, otherwise it doesn’t “realise” you’re writing a list.

It does it with letters, too, which is all well and good, until you happen to start the line with the letter A, but you don’t want to create a lettered list. What do I mean by this?

Well, in my case, I do a lot of transcription. I need to type the person’s name (usually initial and surname) followed by what they said. If it’s a name that begins with anything but A, that’s fine. I type the initial and full stop and carry on, and all is fine:

However, if their name begins with an A, I type my A.:

and Word springs into action, handily giving me that little icon to show that it’s making me a list.

OK, I can click on the little AutoCorrect Options icon and change the settings from there …

But it’s still rather annoying.

Automatic hyperlinked URLs and email addresses

The other annoying “feature” is when Word automatically turns any URL or email address you type into a hyperlink, complete with attractive text colour change and underline. This is all well and good if you’re typing a document that will be looked at on screen and you want the reader to be able to click through, but if you’re just happening to type an email address into the dialogue in your novel …

… you don’t want it to do this:

(You can tell it’s a novel: I’d never not reply to an email!)

How do I stop Word applying AutoFormatting As You Type?

It’s simple, fortunately. Go back to that menu and untick the items you don’t want Word to AutoFormat. Make sure you also click on OK before closing the window:

Now you can type whatever you want and Word will leave it as it is, and won’t try to “help” you.

Hooray!

Why don’t you take a look at my other useful short cuts here …

4 Comments

Posted by Liz Dexter on August 22, 2012 in Copyediting, Errors, New skills, Short cuts, Word, Writing

Tags: Copyediting, skills, students, Word tips, Word2007

Tag Archives: skills

How to highlight text by changing its colour

How to highlight text using the “highlighter pen”

How to highlight and comment on text the CORRECT WAY

How to highlight and comment on text the WRONG way

What is “freezing” rows and columns?

Where is the Freeze Panes button in Excel 2007 and Excel 2010?

How do I freeze the top row or first column of my spreadsheet?

How do I freeze a particular row of my spreadsheet?

How do I unfreeze a row or column?

How do I freeze a particular column of my spreadsheet?

Can I freeze a row AND a column at the same time?

Why do I need a table of figures?

How do I create a list of figures and a list of tables?

How to apply captions to tables and figures

Modifying and formatting caption numbering etc.

Creating a table of figures and a table of tables

Customising your table of figures

Adding headings to the table of figures and table of tables

Updating your table of figures and table of tables

Related articles on this blog

Punctuation in bullet points

Grammar in bullet points

No contractions

Colloquialisms and slang – not cool, man

There is no place for the exclamation mark!

Me, me, me (I)

Eliminate sloppiness

Keep it tidy

Reference, reference, reference

What is line spacing and why do I need to know about it?

How do I alter the spaces between lines in my document?

How do I use Line Spacing Options?

How do I access the Paragraph menu?

Why do I need to work with Track Changes in a document?

How do I remove the Track Changes markup from my document?

How do I accept changes in a document?

How do I reject changes in a document?

How do I remove the comments in a document?

Why can’t I make all the Tracked Changes disappear?

Why customise Track Changes?

How do I customise Track Changes?

How do I change the tracking options?

How do I customise the balloons?

How do I change which changes I can see?

How can I tell which reviewer has made which comments?

How do I change my initials in comments?

A final note

Why use Track Changes?

How do I find Track Changes in Word 2003?

How do I find Track Changes in Word 2007?

How do I find Track Changes in Word 2010?

How do I turn Track Changes on and off?

What happens when I delete and add text with Track Changes turned on?

How do I add a comment?

What is automatic formatting?

Where do I find the AutoFormat menus?

What is the AutoFormat menu for?

What is the difference between AutoFormat and AutoFormat As You Type?

What is the AutoFormat As You Type Menu For?

What does AutoFormat As You Type do?

Automatic hyperlinked URLs and email addresses

How do I stop Word applying AutoFormatting As You Type?

Search

Recent Posts

Category Cloud

Archives