I have to admit to being a little surprised when I was asked to post about clip art. I hadn’t used it for years, and I was taken back to the old days, when you used to buy a computer magazine with a free floppy disk full of clip art pictures …
However, the very useful point about clip art is that it’s copyright free and so simple to use: you can pop a MS Office clip art image into your presentation or document and know that you’ve not stolen someone’s work of art (although there are copyright rules about using them in commercial publications).
They’re also not as ‘cartoony’ as they used to be, including photographs as well as drawings, and there are some really good images: I found this great one when I searched for “editor”, for example!

From MS Word Clip Art
This article applies to Microsoft Office applications such as Word, Excel and PowerPoint. Examples are taken from Word, but the process works in the same way in all applications.
Of course, choosing and inserting your clip art varies between Word (Excel and PowerPoint) 2007/2010 and Word (Excel and PowerPoint) 2013, so if you want the latter, please scroll down a bit to the relevant heading!
How do I use clip art in Word 2007 and Word 2010 and other Microsoft Office software?
Clip art is found in the Insert tab, in the Illustrations area (this is an image from Word 2010; the button in Word 2007 has a slightly different, but recognisable, icon and is in the same place):

Making sure that your cursor is at the point where you want the clip art image to appear, click the Clip Art button:

A clip art search area will appear in the right-hand margin. It’s pretty simple: you can enter a search term, and you can also choose which kind of media you are searching for (useful for PowerPoint presentations, for example, or if you only want photographs to illustrate your document):

Leaving this on all media, let’s search for “teapot” – pop the word in the search box and click the Go button:

You should then see a grid of clip art images:

Stop press – you might only find you have the option to search online now – as Microsoft have withdrawn the copyright-free clip art they had offered for so many years. I believe that if you have a standalone version of Word that doesn’t receive updates, the clip art will stay, otherwise you’ll just now have an option to search Bing. Very annoying!

Anyway, back to our 57 teapots (which is surely enough for anyone!). When you’ve found an image you want to insert, double-click on it and it will move into your document:

You will also notice here that the image is selected and can be enlarged and reduced using the little blocks around the image outline. It can also be moved, if you hover inside the box until an arrow appears.
For more on placing images in text, please see this article.
How do I use clip art in Word 2013 and other Microsoft Office software?
For Office 2013, Microsoft went all online-based, and as a result, the way in which you access clip art changed. Note that these instructions work for both the standalone version of Word 2013 (and other software) if you bought it once, and the subscription version through Office 365 which downloads updates periodically.
You access clip art from the same menu, on the Insert tab, in the Illustrations area, but it’s now called Online Pictures:

Making sure your cursor is in the place where you want your picture to be, click on Online Pictures:

You now have the option to search royalty-free illustrations on the office.com clip art website or do a Bing Image search for general images.
Note Unless you have a completely standalone and isolated version of Word 2013, you will not now have the option to use clip art based within Word itself – you will probably just see Bing search. If you don’t get updates on your version of Word, it’s likely you will still have them, because Word can’t update itself to make them go away. Grrr, frankly.
Because I’m not logged in at the moment, I have the option to sign in with my Microsoft office account. If you are logged in, or do subsequently log in, you will get these additional options – OneDrive, Facebook and Flickr:
(thanks to Laura Ripper for this screen shot)
To search in clip art, enter the search term “teapot” into the first text box and click on the magnifying glass icon:

This will bring up the same results as for Word 2007 and 2010 (interestingly, you can’t differentiate at this stage between different kinds of file to insert, as you can with earlier versions):
Double-click on the image you want to insert, or single click and click on the Insert button …

Note that in Word 2013, not only do you get the frame which allows you to change the image size, but the Layout Options dialogue box also pops out, allowing you to choose where the image sits in any text you might have.
For more on placing images in text, please see this article.
Related posts on this blog
How do I make pictures go where I want them to in Word?
How do I stop the pictures jumping around when I edit a Word document?
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This is part of my series on how to avoid time-consuming “short cuts” and use Word in the right way to maximise your time and improve the look of your documents. If you’ve enjoyed the post or found it useful, please use the sharing buttons below to share it via your social media networks – thank you!
Please note, these hints work with versions of Microsoft Word currently in use – Word 2007, Word 2010 and Word 2013 and other Office software for PC. Mac compatible versions of Word should have similar options. Always save a copy of your document before manipulating it. I bear no responsibility for any pickles you might get yourself into!
Find all the short cuts here … and see the full resource guide here.